If you are planning to resign from your current job, it is essential to do it the right way. One of the most common ways of submitting a resignation letter is through email. In this article, we will provide you with examples of how to send your resignation letter via email and give you some tips on how to do it professionally.
Examples of Sending Letter of Resignation via Email
Personal Reasons
Dear Mr./Ms. [Last Name],
Please accept this email as my resignation from my position as [Position] effective [Date]. I am resigning due to personal reasons that require my full attention at this time. I am grateful for the opportunities and experiences I have had while working here.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
New Job Offer
Dear Mr./Ms. [Last Name],
I am writing to inform you that I have accepted a new position and will be resigning from my current position as [Position] effective [Date]. I will be starting my new job on [Date]. I appreciate the opportunity to work for this company and the support provided during my tenure.
Thank you for your understanding in this matter.
Best regards,
[Your Name]
Relocation
Dear Mr./Ms. [Last Name],
I am writing to inform you that I will be resigning from my position as [Position] effective [Date] due to my upcoming relocation to [City, State]. I have enjoyed my time here and appreciate the support provided during my tenure.
Please let me know if there is anything I can do to make this transition easier for the company.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Unhappy with Company Culture
Dear Mr./Ms. [Last Name],
Please accept this email as my formal resignation from my position as [Position] effective [Date]. I have enjoyed working with the team and appreciate the opportunities provided during my tenure. However, I have decided to resign due to my unhappiness with the company culture.
Thank you for your understanding in this matter.
Best regards,
[Your Name]
Health Reasons
Dear Mr./Ms. [Last Name],
This email serves as my formal resignation from my position as [Position] effective [Date]. Unfortunately, my health has been declining, and I am no longer able to perform my duties at the level required. I appreciate the opportunities provided during my time here and the support shown by the company.
Thank you for your understanding in this matter.
Sincerely,
[Your Name]
Returning to School
Dear Mr./Ms. [Last Name],
I am writing to inform you that I will be resigning from my position as [Position] effective [Date]. I have been accepted into graduate school, and the program will require my full attention. I appreciate the opportunities provided during my tenure and the support shown by the company.
Thank you for your understanding in this matter.
Best regards,
[Your Name]
Tips for Sending Letter of Resignation via Email
Be Professional
Even though you are resigning, it is important to maintain your professionalism. Keep your email concise and to the point. Thank your employer for the opportunities and experiences you have had while working for the company.
Give Notice
Try to provide your employer with at least two weeks’ notice. This will give them enough time to find a replacement and plan for your departure.
Offer Assistance
If possible, offer to assist with the transition process. This can include training your replacement or helping to complete any outstanding projects.
Proofread Your Email
Make sure to proofread your email before sending it. Check for spelling and grammar errors and ensure that all the necessary information is included.
Frequently Asked Questions
How do I address my resignation email?
You should address your resignation email to your immediate supervisor or the person in charge of the department. Use a formal salutation such as “Dear Mr./Ms. [Last Name].”
Do I need to provide a reason for resigning?
It is not necessary to provide a reason for resigning, but if it is appropriate, you can state why you are leaving. Make sure to keep it professional and avoid complaining or being negative about the company.
How do I offer assistance with the transition process?
If you are offering to assist with the transition process, be specific about what you can do. This can include training your replacement, finishing any outstanding projects, or creating a transition plan.
What should I do if I receive a counteroffer?
It is up to you to decide whether to accept a counteroffer or not. Consider the reasons why you decided to resign in the first place and whether the counteroffer addresses those concerns.
When should I send my resignation email?
You should send your resignation email at least two weeks before your intended last day of work. This will give your employer enough time to find a replacement and plan for your departure.
Should I follow up with my employer after sending my resignation email?
You can follow up with your employer after sending your resignation email to ensure that they received it and confirm any details. However, make sure to keep it professional and avoid being pushy or demanding.
Conclusion
Sending a letter of resignation via email can be an efficient and professional way of resigning from your current position. Make sure to maintain your professionalism and provide your employer with enough notice. Use the examples and tips provided in this article to make sure your resignation is handled appropriately.