If you are planning to resign from your current job, it is important to do it the right way. Sending a resignation letter via email is one of the most common methods used by many employees. In this article, we will discuss the proper way to send a resignation letter via email.
When you have made the decision to resign from your job, it is important to inform your employer in writing. Sending your resignation letter via email is a simple and effective way to communicate your decision. It is quick and ensures that your message is properly received by your employer. With the right approach and proper email etiquette, you can send a professional resignation letter that will leave a positive impression on your employer.
Below are some examples of resignation letters that you can use as a guide. You can also edit them as needed to fit your situation.
Personal Reasons Resignation Letter Sample
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with a heavy heart that I submit my resignation from [Company Name] effective [Date]. Unfortunately, due to personal reasons, I am no longer able to fulfill my duties and obligations as [Position Name]. I appreciate the opportunities and experiences that I have had while working at [Company Name]. I hope that we can maintain a good relationship in the future.
Complimentary Close:
Sincerely,
[Your Name]
Career Growth Resignation Letter Sample
Greeting:
Dear [Manager’s Name],
Letter Body:
After careful consideration, I have decided to resign from my position as [Position Name] at [Company Name] effective [Date]. I would like to thank you and the entire team for the support and guidance that you have provided me during my time here. I have learned a lot and grown both professionally and personally. I have decided to pursue a new opportunity that will help me continue to grow in my career.
Complimentary Close:
Best Regards,
[Your Name]
Health Reasons Resignation Letter Sample
Greeting:
Dear [Manager’s Name],
Letter Body:
It is with regret that I submit my resignation from [Company Name] effective [Date]. Unfortunately, after consulting with my doctor, I have come to the conclusion that I need to prioritize my health and well-being. I appreciate the support and understanding that you and the entire team have shown me during my time here. I will miss working with all of you, but my health must come first.
Complimentary Close:
Respectfully,
[Your Name]
Relocation Resignation Letter Sample
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be resigning from my position as [Position Name] at [Company Name] effective [Date]. My family and I will be relocating to [Location], and unfortunately, I will no longer be able to fulfill my duties as [Position Name]. I appreciate the opportunities and experiences that I have had while working at [Company Name]. I hope that we can maintain a positive relationship in the future.
Complimentary Close:
Thank you,
[Your Name]
Contract Completion Resignation Letter Sample
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be resigning from my position as [Position Name] at [Company Name] effective [Date]. My contract will be completed on this date, and I will be moving on to other opportunities. I would like to thank you and the entire team for the support and guidance that you have provided me during my time here. I have learned a lot and grown both professionally and personally.
Complimentary Close:
Best Wishes,
[Your Name]
No Reason Resignation Letter Sample
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to inform you that I will be resigning from my position as [Position Name] at [Company Name] effective [Date]. This decision was not an easy one, but after careful consideration, I have decided it is in my best interest to move on. I have appreciated the opportunities and experiences that I have had while working at [Company Name].
Complimentary Close:
Sincerely,
[Your Name]
Tips for Sending Resignation Letter Via Email
Here are some tips to help you send a professional resignation letter via email:
- Address your email to your immediate supervisor or manager.
- Use a clear and concise subject line such as “Resignation – [Your Name].”
- Start your email with a clear statement of your intention to resign.
- Provide a brief explanation for your decision to resign.
- Offer to assist with the transition process and provide contact information for future correspondence.
- End your email with a positive and professional note.
- Proofread your email before sending it to ensure that there are no errors.
Frequently Asked Questions
Can I send my resignation letter via email?
Yes, sending a resignation letter via email is an acceptable method of communicating your decision to resign. However, it is important to follow proper email etiquette and ensure that your message is clear and professional.
What should I include in my resignation letter?
Your resignation letter should include a clear statement of your intention to resign, the date of your last day of work, and a brief explanation for your decision to resign. You should also offer to assist with the transition process and provide contact information for future correspondence.
When should I send my resignation letter?
You should send your resignation letter at least two weeks before your last day of work. This will give your employer enough time to make arrangements for your departure and ensure a smooth transition process.
Should I mention my reasons for resigning in my letter?
You are not required to mention your reasons for resigning in your letter. However, it is a good idea to provide a brief explanation for your decision to resign.
How should I address my resignation letter?
Your resignation letter should be addressed to your immediate supervisor or manager. Use their name and title in your greeting.
Can I resign from my job without giving notice?
While it is not advisable to resign without giving notice, it is possible to do so in certain circumstances. However, this may damage your professional reputation and make it difficult to obtain future employment.
Conclusion
Sending a resignation letter via email is a simple and efficient way to communicate your decision to resign from your current job. By following proper email etiquette and using the examples and tips provided in this article, you can resign in a professional and positive manner that will leave a good impression on your employer. Remember to keep your message clear and concise, and to end on a positive note.