Resigning from a job can be tough, but it’s important to do it the right way. One of the most common ways to resign is by sending an email. In this article, we’ll provide you with several examples of resignation emails with notice period, along with some tips and frequently asked questions to help you make a smooth transition.
Examples of Sample Email For Resignation With Notice Period
Personal Reasons
Dear [Manager’s Name],
I’m writing to inform you of my decision to resign from my position as [Job Title] at [Company Name]. I have decided to do this due to personal reasons, and I feel that it is the best decision for me at this time.
I will ensure that all of my work is completed and handed over to my colleagues before my last day, which will be on [Date]. I’m grateful for the opportunities and experiences I’ve had during my time at [Company Name], and I wish the company and my colleagues all the best in the future.
Sincerely,
[Your Name]
[Your Contact Information]
New Job Offer
Dear [Manager’s Name],
After much thought and consideration, I have decided to resign from my position as [Job Title] at [Company Name]. I have recently been offered a new opportunity that I feel is best for my career development. My last day of work will be on [Date].
Thank you for the guidance and support you have provided me during my time at [Company Name]. I appreciate the opportunities you have given me, and I hope that we can maintain a positive relationship in the future.
Best regards,
[Your Name]
[Your Contact Information]
Relocation
Dear [Manager’s Name],
I am writing to let you know that I will be resigning from my position as [Job Title] at [Company Name]. My family and I have had to relocate to [Location], and I will be unable to continue working at [Company Name]. My last day of work will be on [Date].
Thank you for the opportunities and experiences you have given me during my time at the company. I’m grateful for the support and guidance I have received from you and my colleagues, and I hope that we can maintain a positive relationship in the future.
Sincerely,
[Your Name]
[Your Contact Information]
Health Reasons
Dear [Manager’s Name],
It is with great regret that I have to inform you of my decision to resign from my position as [Job Title] at [Company Name]. This is due to health reasons, and I feel that it is the best decision for me at this time. My last day of work will be on [Date].
I will ensure that all my work is completed and handed over to my colleagues before my last day. I’m grateful for the opportunities and experiences I’ve had during my time at [Company Name], and I wish the company and my colleagues all the best in the future.
Best regards,
[Your Name]
[Your Contact Information]
Better Opportunity
Dear [Manager’s Name],
I am writing to formally tender my resignation from my position as [Job Title] at [Company Name]. After much thought and consideration, I have decided to accept a new opportunity that I feel will allow for more professional growth and development. My last day of work will be on [Date].
Thank you for the support and guidance you have provided me during my time at [Company Name]. I have enjoyed working with you and my colleagues, and I hope that we can maintain a positive relationship in the future.
Warm regards,
[Your Name]
[Your Contact Information]
Unhealthy Work Environment
Dear [Manager’s Name],
It is with regret that I resign from my position as [Job Title] at [Company Name]. This decision has not been easy, but after much thought, I feel that it’s best for me to move on due to the unhealthy work environment. My last day of work will be on [Date].
Thank you for the opportunities and experiences I have had while employed at [Company Name]. I have learned a great deal from the company and my colleagues, and I appreciate the support and guidance you have given me. I hope that the company can work towards creating a more positive work environment in the future.
Best regards,
[Your Name]
[Your Contact Information]
Tips for Writing a Sample Email For Resignation With Notice Period
Here are a few tips to keep in mind when writing a resignation email with notice period:
- Be clear and concise in your resignation email. Keep it professional and to the point.
- Mention your notice period and the date of your last day of work.
- Express gratitude for the opportunities and experiences you’ve had at the company.
- Avoid mentioning any negative reasons for your resignation or complaints about the company or colleagues.
- Make sure to check for any spelling or grammar errors before sending the email.
- Don’t forget to provide your contact information in case the company needs to get in touch with you.
Frequently Asked Questions
How much notice should I give in my resignation email?
It’s generally recommended to give at least two weeks’ notice, but this may vary depending on your company’s policies or your employment contract. Make sure to check with your HR department or refer to your contract to determine the appropriate notice period.
Do I need to give a reason for my resignation in my email?
No, you are not required to give a reason for your resignation in your email. However, you may choose to include a brief explanation if it’s appropriate or helpful.
Should I send a resignation email to my manager only, or should I CC HR or other colleagues?
It’s usually best to email your resignation letter directly to your manager, but you may also choose to copy HR or other relevant colleagues depending on your company’s policies or situation.
Can I retract my resignation after sending an email?
In most cases, you can retract your resignation if you change your mind. However, it’s important to discuss this with your manager as soon as possible, and be prepared for any potential consequences or changes in your employment status.
What should I include in my resignation email subject line?
Make sure to include the word “resignation” and your name in the subject line. For example, “Resignation – John Smith”. This will help ensure that your email is properly identified and prioritized.
Is it okay to resign by email, or should I do it in-person or over the phone?
While it’s generally preferred to resign in person or over the phone, an email can be an appropriate and professional way to resign if you are unable to do it in person. Make sure to follow up with a phone call or in-person meeting to discuss any details or questions related to your resignation.
Conclusion
Resigning from a job can be difficult, but it’s important to do it professionally and respectfully. By following the tips and examples provided in this article, you can ensure that your resignation email with notice period is clear, concise, and effective. Remember to express gratitude for the opportunities you’ve had, and to maintain a positive relationship with your colleagues and employer as you move forward in your career.