If you have decided to resign from your current job, it is important to do it professionally and formally. One way to do this is by writing a resignation email with notice period. This article will provide you with some examples and tips to help you write a professional and effective resignation email.
Examples of Resignation Email With Notice Period
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My resignation will be effective from [Date].
After much consideration, I have decided to resign due to personal reasons. I have enjoyed working with the team and I am grateful for the opportunities I have had while at [Company Name].
Thank you for your understanding and support during my time here.
Sincerely,
[Your Name]
New Job Offer
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My resignation will be effective from [Date].
I have recently received a new job offer that I cannot pass up. While it was a difficult decision to leave [Company Name], I believe that this is the best decision for my career at this time.
Thank you for the opportunity to work with such a great team. I have learned a lot during my time at [Company Name] and will miss everyone.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My resignation will be effective from [Date].
Unfortunately, my family and I will be relocating to a different city, which makes it impossible for me to continue working at [Company Name]. I have enjoyed working with the team and I am grateful for the experiences I have had while at [Company Name].
Thank you for your understanding and support during this transition period.
Warm regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My resignation will be effective from [Date].
Due to health reasons, I am no longer able to continue working at [Company Name]. I have enjoyed working with the team and I am grateful for the support I have received during my time here.
Thank you for your understanding and support during this difficult time.
Sincerely,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My resignation will be effective from [Date].
After much consideration, I have decided to accept a better opportunity that will allow me to grow both personally and professionally. While it was a difficult decision to leave [Company Name], I believe that this is the best decision for my career at this time.
Thank you for the opportunity to work with such a great team. I have learned a lot during my time at [Company Name] and will miss everyone.
Best regards,
[Your Name]
Moving on from the Industry
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My resignation will be effective from [Date].
After much consideration, I have decided to move on from the [Industry] industry. While it was a difficult decision to leave [Company Name], I believe that this is the best decision for my career at this time.
Thank you for the opportunity to work with such a great team. I have learned a lot during my time at [Company Name] and will miss everyone.
Best regards,
[Your Name]
Tips for Writing Resignation Email With Notice Period
Be Professional
When writing a resignation email, it is important to be professional and formal. Use a polite tone and avoid negative language or criticism of the company or coworkers.
Giving Notice Period
It is usually recommended to provide at least two weeks’ notice when resigning. This gives the company time to find a replacement and ensures a smooth transition.
Keep it Brief
Resignation emails should be brief and to the point. State your intention to resign and the effective date of your resignation.
Say Thank You
Express your appreciation for the opportunity to work with the company and the experiences you have gained during your time there. This helps to maintain a positive relationship with your former employer.
Examples and Templates
You can find many resignation email examples and templates online. Use them as a guide and edit them as needed to suit your specific situation.
Frequently Asked Questions
Can I resign via email?
Yes, it is acceptable to resign via email. However, it is usually recommended to also provide a hard copy of your resignation letter to your manager.
How much notice should I give?
It is usually recommended to provide at least two weeks’ notice when resigning. However, if you have a contract or agreement with your employer, you should follow the notice period specified in the contract or agreement.
What should I include in my resignation email?
You should include your intention to resign and the effective date of your resignation. It is also recommended to express your appreciation for the opportunity to work with the company and the experiences you have gained during your time there.
Should I explain my reasons for resigning in the email?
You can explain your reasons for resigning if you feel comfortable doing so. However, it is not necessary to provide a detailed explanation.
What if I’m resigning because of a problem with the company or coworkers?
It is important to remain professional and avoid negative language or criticism of the company or coworkers, even if that is the reason for your resignation. Focus on the positive experiences and lessons you have gained during your time at the company.
What if I receive a counteroffer?
Consider the counteroffer carefully and make sure it aligns with your career goals. If you decide to accept the counteroffer, be sure to communicate your decision to your current employer and withdraw your resignation.
Conclusion
Writing a resignation email with notice period can be a stressful and emotional experience. However, by following these tips and using the examples provided, you can write a professional and effective resignation email that maintains a positive relationship with your former employer.