If you have made the tough decision to resign from your job, it is essential to do it in a professional and considerate manner. Writing a formal resignation email with notice period is an effective way to inform your employer about your intention to leave your current position. In this article, we will provide you with examples and tips to help you draft a professional and effective resignation email.
Examples of Formal Resignation Email Sample With Notice Period
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. After careful consideration, I have decided to take a new direction in my career. My last day of work will be [Date], which is [Notice Period] days from today. I would like to thank you and the team for the opportunities and support you have provided me during my time at [Company Name].
Best regards,
[Your Name]
New Opportunity
Dear [Manager’s Name],
I want to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. This was not an easy decision as I have enjoyed my time at [Company Name]. However, I have received an exciting job offer that aligns better with my long-term career goals. My last day of work will be [Date], which is [Notice Period] days from today. Thank you for your understanding, and I am available to assist in finding a replacement and ensuring a smooth transition.
Best regards,
[Your Name]
Health Issues
Dear [Manager’s Name],
I am writing to resign from my position as [Job Title] at [Company Name]. Unfortunately, my health issues have intensified recently, and I cannot continue to work. My last day of work will be [Date], which is [Notice Period] days from today. I appreciate the support and understanding that you and the team have provided me during my time at [Company Name].
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. My family and I will be relocating to another state, making it impossible to continue working at [Company Name]. My last day of work will be [Date], which is [Notice Period] days from today. I have enjoyed working with you and the team and appreciate the opportunities you have given me.
Best regards,
[Your Name]
Unsatisfactory Work Environment
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. The work environment has become unsatisfactory and unproductive for me, which has negatively impacted my performance. My last day of work will be [Date], which is [Notice Period] days from today. I appreciate the opportunities you have given me during my time at [Company Name].
Best regards,
[Your Name]
Going Back to School
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. I have been accepted into a full-time program at [University Name], which requires my full attention. My last day of work will be [Date], which is [Notice Period] days from today. I appreciate the opportunities you have given me and the support you and the team have provided me during my time at [Company Name].
Best regards,
[Your Name]
Tips for Writing a Formal Resignation Email With Notice Period
Here are some tips to keep in mind when writing a formal resignation email with notice period:
1. Follow Company Policy: Before you send your resignation email, check your company’s policy on resignations, notice period, and exit procedures. Make sure you comply with all requirements.
2. Keep it Simple: Keep your email brief and to the point. State your intention to resign and your last day of work.
3. Express Gratitude: Express gratitude for the opportunities and support provided by the company, co-workers, and managers.
4. Offer Assistance: Offer assistance in finding and training a replacement, and ensure a smooth transition for the team.
5. Be Positive: Keep a positive tone throughout the email, even if your reason for resigning is negative.
6. Proofread: Proofread your email carefully to ensure there are no typos or errors that could impact your professional reputation.
Frequently Asked Questions
What should I include in my resignation email?
Include the date of your resignation, your reason for leaving, your last day of work, and an offer to assist during the transition period.
How much notice should I give before resigning?
It is recommended to provide at least two weeks’ notice before resigning. However, check your company policy to see if a longer notice period is required.
Should I mention my new job in my resignation email?
No, it is not necessary to mention your new job in your resignation email. Keep your email professional and to the point.
Should I offer to train my replacement?
Yes, offering to train your replacement shows that you are committed to ensuring a smooth transition for the team and the company.
Can I resign via email?
Yes, you can resign via email. However, it is recommended to follow up with a written letter and hand it to your manager in person.
Should I express my negative feelings towards the company in my resignation email?
No, it is not recommended to express negative feelings in your resignation email. Keep your email positive and professional.
Conclusion
A formal resignation email with notice period is an essential part of resigning from your job. By using the examples and tips provided in this article, you can create a professional and effective resignation email that shows your appreciation for the company and ensures a smooth transition for the team.