If you are planning to resign from your current job, it is important to write a professional resignation email. Giving a notice period is also crucial as it shows respect to your employer and provides them with enough time to find a replacement for your position. Here are some resignation email samples with notice period that you can use as a guide:
Example 1: Resignation Email Sample With Notice Period – Personal Reasons
Dear [Manager’s Name],
I am writing this email to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date]. It is with a heavy heart that I have taken this decision, but I believe it is the right one for me at this point in time.
I would like to take this opportunity to thank you and the team for the support and guidance provided to me during my time here. The experience gained during my tenure has been invaluable, and I am grateful for the opportunities provided.
Should there be anything I can do to ensure a smooth transition, please let me know. I will ensure that all my work is completed before my last day, and I am available for any questions or assistance required during this notice period.
Thank you again for your understanding and support.
Best regards,
[Your Name]
Example 2: Resignation Email Sample With Notice Period – Higher Studies
Dear [Manager’s Name],
Please accept this email as formal notice of my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date], as I have decided to pursue higher studies.
I would like to express my gratitude for the opportunities provided to me during my time here. The experience gained has been invaluable, and I will carry the lessons learned with me as I embark on this new journey.
I will ensure that all my work is completed before my last day, and I am available for any questions or assistance required during this notice period. Please let me know if there is anything else I can do to ensure a smooth transition.
Thank you again for your understanding and support.
Best regards,
[Your Name]
Example 3: Resignation Email Sample With Notice Period – New Career Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date], as I have accepted a new career opportunity.
I would like to take this opportunity to thank you and the team for the support and guidance provided during my tenure. The experience gained has been invaluable, and I am grateful for the opportunities provided.
I will ensure that all my work is completed before my last day, and I am available for any questions or assistance required during this notice period. Please let me know if there is anything else I can do to ensure a smooth transition.
Thank you again for your understanding and support.
Best regards,
[Your Name]
Example 4: Resignation Email Sample With Notice Period – Personal Growth
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date]. This decision was not easy, but I believe it is necessary for my personal growth and development.
I would like to express my appreciation for the opportunities provided to me during my time here. The experience gained has been invaluable, and I am grateful to have been a part of this team.
I will ensure that all my work is completed before my last day, and I am available for any questions or assistance required during this notice period. Please let me know if there is anything else I can do to ensure a smooth transition.
Thank you again for your understanding and support.
Best regards,
[Your Name]
Example 5: Resignation Email Sample With Notice Period – Family Reasons
Dear [Manager’s Name],
I am writing this email to inform you of my resignation from my position as [Your Position] at [Company Name]. My last day of work will be [Date], as I need to prioritize my family commitments.
I want to take this opportunity to thank you and the team for the support and guidance provided to me during my time here. The experience gained has been invaluable, and I am grateful for the opportunities provided.
I will ensure that all my work is completed before my last day, and I am available for any questions or assistance required during this notice period. Please let me know if there is anything else I can do to ensure a smooth transition.
Thank you again for your understanding and support.
Best regards,
[Your Name]
Example 6: Resignation Email Sample With Notice Period – Unhappy With Current Position
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Your Position] at [Company Name]. My last day of work will be [Date], as I am unhappy with my current position.
I want to thank you and the team for the support and guidance provided during my time here. The experience gained has been invaluable, and I am grateful for the opportunities provided.
I will ensure that all my work is completed before my last day, and I am available for any questions or assistance required during this notice period. Please let me know if there is anything else I can do to ensure a smooth transition.
Thank you again for your understanding and support.
Best regards,
[Your Name]
Tips for Writing a Resignation Email with Notice Period
When writing a resignation email with notice period, here are some tips to keep in mind:
- Be professional and polite in your tone of voice.
- Mention the reason for resignation in the email.
- Provide a notice period of at least 2 weeks.
- Offer to assist with the transition process.
- Express gratitude for the opportunities provided during your time at the company.
Frequently Asked Questions
Q: Should I always provide a notice period when resigning?
Yes, it is always recommended to provide a notice period when resigning from a job. This shows respect to your employer and provides them with enough time to find a replacement for your position.
Q: Can I provide a shorter notice period if there are exceptional circumstances?
If there are exceptional circumstances, you may be able to provide a shorter notice period. However, it is important to discuss this with your employer beforehand and come to a mutual agreement.
Q: Should I mention my new job in the resignation email?
You can mention your new job in the resignation email, but it is not necessary. It is more important to express gratitude for the opportunities provided during your time at the company and offer to assist with the transition process.
Q: Should I submit a hard copy of the resignation letter in addition to the email?
It is not necessary to submit a hard copy of the resignation letter in addition to the email, but it is recommended to confirm the resignation details with your employer in person.
Q: Should I mention any negative feedback in the resignation email?
No, it is not recommended to mention any negative feedback in the resignation email. It is more professional to express gratitude for the opportunities provided during your time at the company and offer to assist with the transition process.
Q: When should I send the resignation email?
You should send the resignation email as soon as possible after making the decision to resign. It is recommended to provide a notice period of at least 2 weeks.
Conclusion
Writing a resignation email with notice period can be challenging, but it is an important step in the process of leaving your current job. By following the tips and using the sample emails provided, you can ensure a professional and respectful exit from your position.