If you are ready to move on from your current job, writing a resignation letter is an important step in the process. While it is common to deliver a resignation letter in person, sending one via email can be just as effective. In this article, we will provide you with several resignation letter via email templates to help make the process easier.
Examples
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. This decision was not an easy one, but due to personal reasons, it is the best choice for me at this time.
Thank you for the opportunities you have given me while I was with the company. I will ensure that the transition process goes smoothly.
Best Regards,
[Your Name]
New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. I have enjoyed my time here and appreciate everything you have taught me.
Please let me know how I can assist with the transition process, and thank you again for the opportunities and support.
Best regards,
[Your Name]
Unhappy with Company Culture
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position at [Company Name]. Unfortunately, my values do not align with the company culture, and it has become increasingly difficult to remain here.
I am thankful for the opportunities you have given me, and I will ensure that the transition process goes smoothly. Thank you for your understanding.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] due to relocation. While I have enjoyed my time here, it is simply not feasible for me to continue working with the company from my new location.
I appreciate the opportunities and support that you have provided me with during my time here, and I will ensure that the transition process goes smoothly.
Best regards,
[Your Name]
Going Back to School
Dear [Manager’s Name],
Please accept this email as my formal resignation from my position at [Company Name]. I have decided to go back to school full time and will no longer be able to work for the company.
Thank you for the support and opportunities you have provided me with during my time here. I will ensure that the transition process goes smoothly.
Best regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I must resign from my position at [Company Name] due to health reasons. It has been a pleasure working with the team, and I am grateful for the opportunities that I have been given.
Please let me know if there is anything that I can do to assist with the transition process, and thank you again for your understanding.
Best regards,
[Your Name]
Tips
How to Write a Resignation Letter Via Email
When writing a resignation letter via email, there are a few things to keep in mind:
- Be clear and concise in your email subject line, such as “Resignation – [Your Name]”
- Address your manager by name in the greeting
- Keep the letter brief and to the point, with a maximum of two paragraphs
- Express gratitude for the opportunities and experiences gained while working with the company
- Offer to assist with the transition process in any way possible
- Use a professional complimentary close
Remember, your resignation letter is your opportunity to leave on a positive note, so avoid negativity and focus on the future.
Frequently Asked Questions
What should I include in my resignation letter via email?
Your resignation letter via email should include a clear statement of your intention to resign, the date of your last day of work, and a brief explanation of your reason for leaving (optional). Also, express gratitude for the opportunities you have had while working with the company and offer to assist with the transition process.
When should I send my resignation letter via email?
You should send your resignation letter via email at least two weeks before your last day of work. This gives your employer enough time to find a replacement and ensure a smooth transition process.
Do I need to give a reason for my resignation in the letter?
It is not mandatory to give a reason for your resignation in the letter, but it can be helpful for your employer to understand why you have made this decision. If you choose to include a reason, keep it brief and professional.
How should I address my manager in the greeting?
You should address your manager in the greeting using their name, such as “Dear [Manager’s Name]”.
Can I send a resignation letter via email?
Yes, it is acceptable to send a resignation letter via email. However, you should make sure that the letter is professional and respectful.
What should I do after sending my resignation letter via email?
After sending your resignation letter via email, it is a good idea to make sure that you have a conversation with your manager about your decision to resign. This can help to ensure that everyone is on the same page and that the transition process goes smoothly.
Conclusion
Writing a resignation letter via email can be a simple and effective way to communicate your decision to leave your current job. Use the templates and tips provided in this article to ensure that your resignation letter is professional, respectful, and leaves a positive impression.