If you have decided to resign from your current job and want to inform your manager via email, then you need to make sure that your email is professional and to the point. To help you with this task, we have created 7 resignation email samples that you can use as a guide. You can edit these examples as needed to fit your specific situation.
Example 1: Resignation due to Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from [Company’s Name]. Due to some personal reasons, I have decided to leave the company effective two weeks from today. I want to thank you for the support and guidance you have provided me during my time here. I will do my best to ensure a smooth handover of my duties.
Thank you again for everything.
Sincerely,
[Your Name]
Example 2: Resignation due to Health Issues
Dear [Manager’s Name],
It is with regret that I am submitting my resignation from [Company’s Name] due to health issues. I have enjoyed my time here, and I appreciate the opportunities that you have given me during my tenure. However, given my current medical condition, I have no choice but to resign from my position effective immediately.
Thank you very much for your understanding.
Sincerely,
[Your Name]
Example 3: Resignation due to a New Job Offer
Dear [Manager’s Name],
After careful consideration, I have decided to accept a new job offer, and therefore, I am submitting my resignation from [Company’s Name]. I have enjoyed my time here, and I appreciate the opportunities that you have given me during my tenure. I will do my best to ensure a smooth transition during my notice period.
Thank you for everything.
Sincerely,
[Your Name]
Example 4: Resignation due to Relocation
Dear [Manager’s Name],
I am writing to inform you that I will be relocating to [City and State] in [Month, Year]. Unfortunately, this means that I will have to resign from my position at [Company’s Name] effective [Date]. I want to take this opportunity to thank you for your support and guidance during my time here. I have learned a lot from you, and I appreciate the opportunities that you have given me.
Thank you again for everything.
Sincerely,
[Your Name]
Example 5: Resignation due to Company Changes
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company’s Name]. The recent changes in the company have made it difficult for me to continue working here, and I have decided that it is time for me to move on. I want to thank you for your support and guidance during my time here. I have learned a lot from you, and I appreciate the opportunities that you have given me.
Thank you again for everything.
Sincerely,
[Your Name]
Example 6: Resignation due to Career Advancement
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new position that will provide me with an opportunity for career advancement. As a result, I will be resigning from my position at [Company’s Name] effective [Date]. I want to take this opportunity to thank you for your support and guidance during my time here. I have learned a lot from you, and I appreciate the opportunities that you have given me.
Thank you again for everything.
Sincerely,
[Your Name]
Example 7: Resignation due to Retirement
Dear [Manager’s Name],
After many years of dedicated service, I have decided to retire from my position at [Company’s Name]. My last day of work will be [Date]. I want to take this opportunity to thank you for your support and guidance during my tenure. I have learned a lot from you, and I appreciate the opportunities that you have given me.
Thank you again for everything.
Sincerely,
[Your Name]
Tips for Writing a Resignation Email Sample To Manager
Writing a resignation email to your manager can be a daunting task. Here are some tips to help you write a professional and effective email:
- Be concise and to the point.
- Provide a clear reason for your resignation.
- Include the date of your last day of work.
- Express gratitude and appreciation for the opportunities you have received.
- Offer to assist with the transition process.
- Proofread your email for spelling and grammatical errors.
Frequently Asked Questions
Q: How much notice should I give my manager when resigning via email?
A: It’s generally recommended to give two weeks’ notice, but your employment contract may specify a longer notice period. Check your contract to see what is required.
Q: Should I include my resignation letter as an attachment?
A: It’s not necessary to attach a resignation letter if you are sending an email, as the email itself serves as a formal notice of resignation. However, you may wish to include a letter if you want to provide more details or express gratitude in a more formal way.
Q: Should I explain the reason for my resignation in the email?
A: It’s up to you whether or not to explain the reason for your resignation. However, providing a reason can help your manager understand your decision and can make the transition process smoother.
Q: Should I use a formal or informal tone in my resignation email?
A: Even though the email is a personal communication, it’s important to maintain a professional tone. Use a formal tone and avoid being overly familiar or emotional.
Q: What should I do if my manager doesn’t respond to my resignation email?
A: If your manager doesn’t respond to your email, follow up with a phone call or an in-person meeting to confirm that they have received your resignation and to discuss any next steps.
Q: Can I rescind my resignation after I send the email?
A: It’s possible to rescind your resignation if you change your mind, but it’s important to do so as soon as possible. Contact your manager to discuss the situation and to see if there are any options available to you.
Conclusion
Writing a resignation email to your manager is an important step when leaving a job. By following the tips and using the examples provided, you can ensure that your email is professional, clear, and effective. Remember to express gratitude for the opportunities provided by your employer and to offer your assistance during the transition period.