If you are resigning from a job and need to send a resignation letter to more than one person, you may be unsure of how to approach the situation. Luckily, there are many examples available that you can use as a starting point. In this article, we will be providing examples of resignation letters to more than one person as well as tips for writing your own letter.
Examples
Personal Reasons
Greeting:
Dear [Manager’s Name] and [HR Manager’s Name],
Letter Body:
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. This was not an easy decision to make, but I have decided to prioritize my personal life at this time. I want to thank you both for your guidance and support during my time here, and I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to assist in this process.
Complimentary Close:
Thank you for understanding.
New Job Opportunity
Greeting:
Dear [Manager’s Name] and [HR Manager’s Name],
Letter Body:
I am writing to let you know that I have accepted a new job opportunity and will be resigning from my position as [Your Position] at [Company Name]. I want to thank you both for the opportunities and support you have provided me during my time at the company. It has been an honor to work with such a talented and dedicated team, and I will miss everyone. I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to assist in this process.
Complimentary Close:
Thank you for everything.
Unhappy With Management
Greeting:
Dear [Manager’s Name] and [HR Manager’s Name],
Letter Body:
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. Unfortunately, I have become increasingly unhappy with the management style at the company and I do not feel that I can continue in my current role. I want to thank you both for the opportunities and support you have provided me during my time here, and I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to assist in this process.
Complimentary Close:
Thank you for your understanding.
Relocation
Greeting:
Dear [Manager’s Name] and [HR Manager’s Name],
Letter Body:
I am writing to let you know that I will be resigning from my position as [Your Position] at [Company Name]. My family and I will be relocating to [New City/State/Country] in [Month/Year], and unfortunately, I will not be able to continue working at the company. I want to thank you both for your support and guidance during my time here, and I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to assist in this process.
Complimentary Close:
Thank you for everything.
Health Reasons
Greeting:
Dear [Manager’s Name] and [HR Manager’s Name],
Letter Body:
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. Unfortunately, I have recently been diagnosed with a medical condition that will require me to take some time off from work. I want to thank you both for your support and guidance during my time here, and I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to assist in this process.
Complimentary Close:
Thank you for understanding.
Better Opportunities
Greeting:
Dear [Manager’s Name] and [HR Manager’s Name],
Letter Body:
I am writing to let you know that I have decided to resign from my position as [Your Position] at [Company Name]. I have been presented with an opportunity that I feel is too good to pass up, and I am excited to take on this new challenge. I want to thank you both for your support and guidance during my time here, and I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to assist in this process.
Complimentary Close:
Thank you for everything.
Retirement
Greeting:
Dear [Manager’s Name] and [HR Manager’s Name],
Letter Body:
I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name]. It has been an honor to work with such a talented and dedicated team, and I am grateful for the opportunities and support you have provided me during my time at the company. I will do everything I can to ensure a smooth transition for my replacement. Please let me know if there is anything else I can do to assist in this process.
Complimentary Close:
Thank you for everything.
Tips
When writing a resignation letter to more than one person, keep the following tips in mind:
Be Clear
Make sure you are clear about your intentions for resigning and provide a clear end date. This will help ensure a smooth transition for your replacement.
Be Professional
Remember to be professional in your tone and approach. This is a formal letter, so make sure to use proper formatting and grammar.
Be Grateful
Thank your managers and HR department for the opportunities you’ve had as well as any support they may have provided. This can help ensure a positive relationship in the future.
Know the Process
Before you send your letter, make sure you are aware of any company policies regarding resignations. This can help make the process smoother for everyone involved.
Provide Assistance
Offer to assist in the transition process by training your replacement or helping to document your job duties. This can help ensure that your colleagues are not overwhelmed by the transition.
Be Prepared for a Response
Be prepared for your managers to reach out to you after receiving your letter. They may have questions or concerns, so be ready to discuss your reasons for resigning if necessary.
Frequently Asked Questions
Q: How do I address my resignation letter to more than one person?
A: Address your letter to both your manager and the HR department. You can use a greeting like “Dear [Manager’s Name] and [HR Manager’s Name],”.
Q: What should I include in my resignation letter?
A: Your resignation letter should include your intention to resign, your end date, and a thank you for the opportunities and support you received during your time at the company.
Q: When should I give notice?
A: Generally, it’s best to give at least two weeks’ notice before your last day of work. However, you should check your company’s policies to see if they have any specific requirements.
Q: Should I explain my reasons for resigning?
A: It’s up to you. You can include your reasons if you’d like, but keep in mind that you don’t owe anyone an explanation. If you do explain, keep it professional and avoid negative comments about the company or your colleagues.
Q: Should I offer to help with the transition process?
A: Yes. Offering to help with the transition process can help ensure a smooth handoff for your replacement and your colleagues.
Q: What happens after I submit my resignation letter?
A: Your managers and HR department will likely initiate the transition process, which may include finding and training your replacement. They may also reach out to you with questions or concerns.
Conclusion
Writing a resignation letter to more than one person can seem daunting, but it doesn’t have to be. By using the examples and tips provided in this article, you can create a professional and effective resignation letter that will help ensure a smooth transition for your replacement. Remember to be clear, professional, and grateful in your tone and approach, and offer to assist with the transition process if possible. Good luck!