When it comes to resigning from a job, it’s important to write a resignation letter. But who should you address it to? In this article, we’ll discuss the proper way to address a resignation letter and provide some examples to help you get started.
A resignation letter must be addressed to the appropriate person. This is the first step in writing a professional and respectful resignation letter. The person you should address the letter to will depend on your specific situation.
If you are resigning from a small company or a department within a larger company, you should address your resignation letter to your immediate supervisor. If you are resigning from a larger company or a high-level position, you should address your resignation letter to the person who is directly above you in the chain of command. This could be the CEO, the human resources manager, or another high-level executive.
Regardless of who you address your resignation letter to, it’s important to be respectful and professional in your tone. Remember, this letter will be a record of your departure from the company and could be referenced in the future.
If you’re unsure who to address your resignation letter to, don’t hesitate to ask someone in the company’s human resources department for guidance.
Examples
Resignation Letter Must Be Addressed To Supervisor
Greeting: Dear [Supervisor’s Name],
Body: I am writing to inform you that I have decided to resign from my position as [Job Title] at [Company Name]. I have enjoyed my time here and appreciate the opportunities that you have provided me with. However, I have decided to pursue other career opportunities that align more closely with my long-term goals. My last day of work will be [Date]. Please let me know if there is anything I can do to help make my transition out of the company a smooth one.
Complimentary Close: Sincerely, [Your Name]
Resignation Letter Must Be Addressed To HR Manager
Greeting: Dear [HR Manager’s Name],
Body: I am writing to announce my resignation from my current position as [Job Title] at [Company Name]. After much thought and consideration, I have decided to pursue a new opportunity that I believe will help me grow both personally and professionally. My last day of work will be [Date]. Please let me know if there is anything I can do to help make my transition out of the company a smooth one.
Complimentary Close: Best regards, [Your Name]
Resignation Letter Must Be Addressed To CEO
Greeting: Dear [CEO’s Name],
Body: I am writing to inform you of my resignation from my role as [Job Title] at [Company Name]. I have enjoyed my time at the company and am grateful for the opportunities that I have been given. However, I have decided to move on to a new opportunity that aligns more closely with my personal and professional goals. My last day of work will be [Date]. I would like to thank you and the rest of the leadership team for your guidance and support during my time here.
Complimentary Close: Sincerely, [Your Name]
Resignation Letter Must Be Addressed To Department Head
Greeting: Dear [Department Head’s Name],
Body: I am writing to inform you of my intention to resign from my position as [Job Title] at [Company Name]. I have appreciated the opportunity to work with such a talented and dedicated team, but have decided to pursue a new career opportunity that aligns more closely with my long-term goals. My last day of work will be [Date]. I am committed to doing everything I can to ensure a smooth transition before my departure.
Complimentary Close: Best regards, [Your Name]
Resignation Letter Must Be Addressed To Executive Director
Greeting: Dear [Executive Director’s Name],
Body: I am writing to announce my resignation from my position as [Job Title] at [Company Name]. While I have enjoyed my time here and appreciate the opportunities that I have been given, I have decided to pursue a new opportunity that aligns more closely with my career goals. My last day of work will be [Date]. I will work closely with you to ensure a smooth transition before my departure.
Complimentary Close: Sincerely, [Your Name]
Resignation Letter Must Be Addressed To Board of Directors
Greeting: Dear Members of the Board,
Body: After much consideration, I have decided to resign from my position as [Job Title] at [Company Name]. While I have enjoyed my time here and appreciate the opportunities that I have had to work with such a talented team, I have decided to pursue a new opportunity that aligns more closely with my long-term goals. My last day of work will be [Date]. I would like to express my sincere gratitude to the board for its guidance and support during my tenure.
Complimentary Close: Best regards, [Your Name]
Tips
When writing a resignation letter, keep these tips in mind:
- Be clear and concise in your letter.
- Avoid criticizing the company or your colleagues.
- Express gratitude for the opportunities you have been given.
- Offer to help with the transition process.
- Provide contact information for future correspondence.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include your name, your job title, the date of your resignation, and your last day of work. You should also express gratitude for the opportunities you have been given and offer to help with the transition process.
Do I need to address my resignation letter to a specific person?
Yes, it’s important to address your resignation letter to the appropriate person. This could be your immediate supervisor, the human resources manager, or another high-level executive, depending on your specific situation.
Can I resign via email?
While it is possible to resign via email, it’s generally considered more professional to resign in person and provide a written resignation letter as well.
Do I need to give a reason for my resignation?
No, you are not required to give a reason for your resignation in your resignation letter. However, if you feel comfortable doing so, you can provide a brief explanation for your decision.
How much notice should I give before resigning?
It’s generally recommended to give at least two weeks’ notice before resigning. However, if you hold a high-level position or work in a specialized field, you may need to give more notice to ensure a smooth transition.
Should I ask for a reference in my resignation letter?
You can certainly express your gratitude for the opportunities you have been given and ask if your supervisor would be willing to provide a reference in the future. However, it’s generally better to ask for a reference in person rather than in your resignation letter.
Conclusion
When writing a resignation letter, it’s important to address it to the appropriate person. By following the guidelines outlined in this article and using the examples provided, you can write a professional and respectful resignation letter that will leave a positive impression on your former employer.