If you’re contemplating resigning from your job, writing a resignation letter is a crucial step to take. Your resignation letter serves as a formal notice to your employer, and it’s essential to get it right. In this article, we will provide you with some tips to write a great resignation letter and seven resignation letter templates that you can use as a starting point.
When writing your resignation letter, make sure it is concise, professional, and respectful. Begin your letter by stating your intention to resign and the date your resignation is effective. You may also want to express your gratitude for the opportunities that the company has provided you. Keep your letter short and to the point, and avoid including any negative feedback about the company or your colleagues.It’s important to remember that a resignation letter is a formal document, and you should treat it as such. Make sure you proofread it carefully and format it correctly. You can find plenty of resignation letter templates online that you can use as a starting point.
Example Letter of Resignation Templates
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. My last day of work will be [Date].
I have enjoyed my time at [Company Name], and I appreciate the opportunities that I have had here. However, I have decided to resign due to personal reasons that require my immediate attention.
Thank you for your understanding and support during my time at [Company Name].
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. My last day of work will be [Date].
I appreciate the opportunities that I have had at [Company Name] and the support of my colleagues and management. I will do everything I can to ensure a smooth transition and assist with the handover of my responsibilities.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Better Career Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. My last day of work will be [Date].
After careful consideration, I have decided to accept a better career opportunity that aligns more closely with my personal and professional goals. I appreciate the support I have received from my colleagues and management during my time at [Company Name], and I will ensure a smooth transition of my responsibilities.
Thank you.
Sincerely,
[Your Name]
Unhappy with Management
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. My last day of work will be [Date].
Although I have enjoyed my time at [Company Name], I have decided to resign due to my dissatisfaction with management. I believe that it is time for me to move on to a new opportunity that is better aligned with my personal and professional goals.
Thank you for the opportunities that you have provided me during my time at [Company Name].
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you that I have decided to retire and will be resigning from my position at [Company Name]. My last day of work will be [Date].
I appreciate the opportunities that I have had at [Company Name] and the support of my colleagues and management. I will do everything I can to ensure a smooth transition and assist with the handover of my responsibilities.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. My last day of work will be [Date].
My family and I will be relocating to [Location], and I have decided that it is in my best interest to resign from my current position. I appreciate the opportunities that I have had at [Company Name], and I will do everything I can to ensure a smooth transition and assist with the handover of my responsibilities.
Thank you for your understanding and support.
Sincerely,
[Your Name]
Resignation Letter Writing Tips
If you’re unsure about how to write a resignation letter, here are some tips to help you:
- Keep it short and to the point.
- Be professional and respectful, even if you’re leaving due to negative circumstances.
- Express your gratitude for the opportunities that the company has provided you.
- Avoid including any negative feedback about the company or your colleagues.
- Proofread it carefully and format it correctly.
- Use a resignation letter template as a starting point if you’re unsure about how to structure your letter.
Frequently Asked Questions
Q: How much notice should I give my employer?
A: The amount of notice you should give your employer depends on your company’s policies and your contract. Generally, two weeks’ notice is standard, but some companies may require more or less.
Q: Should I give a reason for my resignation?
A: It’s not mandatory to provide a reason for your resignation, but it can be helpful for your employer to understand why you’re leaving. If you’re comfortable, you can provide a brief explanation.
Q: Should I tell my colleagues about my resignation before or after I tell my boss?
A: It’s generally best to tell your boss first, and then inform your colleagues. You don’t want your boss to hear the news from someone else before you have a chance to inform them.
Q: Should I send my resignation letter via email or deliver it in person?
A: It’s best to deliver your resignation letter in person, but if that’s not possible, you can send it via email. Make sure you follow up with a phone call to discuss your resignation with your boss.
Q: Can I rescind my resignation?
A: In some cases, you may be able to rescind your resignation. However, it’s best to think carefully before you resign and avoid making any hasty decisions.
Q: Should I include my future plans in my resignation letter?
A: You don’t need to include your future plans in your resignation letter, but you can if you’re comfortable doing so. It’s up to you how much information you want to share.
Conclusion
Writing a resignation letter can seem daunting, but with the right approach, it can be a straightforward process. Remember to keep it professional, express your gratitude, and be respectful. Use our resignation letter templates to get started and follow our tips for a successful resignation.