When writing a resignation letter, it is important to address it to the appropriate person or department. Failure to do so could result in the letter not reaching the intended recipient, causing delays or misunderstandings. In this article, we will provide examples of whom to address your resignation letter to, as well as tips and frequently asked questions regarding the matter.
Examples of Resignation Letter Addressed To Whom
Resignation Letter to Immediate Supervisor
Greeting: Dear [Supervisor’s Name],
Letter Body: I am writing to inform you that I am resigning from my position as [Position] effective [Date]. The reason for my resignation is [Reason]. I would like to thank you for the opportunities and support provided during my tenure at [Company]. I will do my best to ensure a smooth transition of my responsibilities before my departure. Please let me know if there is anything else I can do to assist with the transition.
Complimentary Close: Sincerely, [Your Name]
Resignation Letter to HR Department
Greeting: To Whom It May Concern,
Letter Body: I am writing to formally resign from my position as [Position] at [Company], effective [Date]. The reason for my resignation is [Reason]. I have enjoyed my time working at [Company] and will do my best to ensure a smooth transition of my responsibilities before my departure. Please let me know if there is anything else I can do to assist with the transition process. Thank you for your understanding.
Complimentary Close: Best regards, [Your Name]
Resignation Letter to CEO
Greeting: Dear [CEO’s Name],
Letter Body: I regret to inform you that I am resigning from my position as [Position] effective [Date]. The reason for my resignation is [Reason]. I would like to thank you for the opportunities and support provided during my tenure at [Company]. I will do my best to ensure a smooth transition of my responsibilities before my departure. Please let me know if there is anything else I can do to assist with the transition.
Complimentary Close: Respectfully, [Your Name]
Resignation Letter to Manager
Greeting: Dear [Manager’s Name],
Letter Body: I am writing to inform you that I am resigning from my position as [Position] effective [Date]. The reason for my resignation is [Reason]. I appreciate the opportunities and support provided during my tenure at [Company]. I will do my best to ensure a smooth transition of my responsibilities before my departure. Please let me know if there is anything else I can do to assist with the transition.
Complimentary Close: Thank you, [Your Name]
Resignation Letter to Department Head
Greeting: Dear [Department Head’s Name],
Letter Body: It is with regret that I am submitting my resignation from my position as [Position] at [Company], effective [Date]. The reason for my resignation is [Reason]. I would like to thank you for the opportunities and support provided during my tenure at [Company]. I will do my best to ensure a smooth transition of my responsibilities before my departure. Please let me know if there is anything else I can do to assist with the transition process.
Complimentary Close: Sincerely, [Your Name]
Resignation Letter to Board of Directors
Greeting: Dear Members of the Board,
Letter Body: Please accept this letter as formal notification that I am resigning from my position as [Position] at [Company], effective [Date]. The reason for my resignation is [Reason]. I appreciate the opportunities and support provided during my tenure at [Company]. I will do my best to ensure a smooth transition of my responsibilities before my departure. Please let me know if there is anything else I can do to assist with the transition.
Complimentary Close: Best regards, [Your Name]
Resignation Letter to Co-Worker
Greeting: Dear [Co-Worker’s Name],
Letter Body: I am writing to inform you of my resignation from my position as [Position] at [Company], effective [Date]. The reason for my resignation is [Reason]. I would like to thank you for your camaraderie and support during our time working together. I will do my best to ensure a smooth transition of my responsibilities before my departure. Please let me know if there is anything else I can do to assist with the transition process.
Complimentary Close: Take care, [Your Name]
Tips for Addressing Your Resignation Letter
1. Determine the appropriate person or department to address your resignation letter to. This may be your immediate supervisor, HR department, or CEO, depending on the company’s policies.
2. Address the recipient formally, using their appropriate title and name.
3. Clearly state your intention to resign and provide the effective date of your resignation.
4. Provide a brief explanation for your resignation, keeping it professional and positive.
5. Express gratitude for the opportunities and support provided during your tenure at the company.
6. Offer to assist with the transition process and ensure a smooth handover of your responsibilities before your departure.
Frequently Asked Questions
What is the proper way to address a resignation letter?
The proper way to address a resignation letter is to determine the appropriate person or department to address it to, and address them formally using their appropriate title and name.
What should I include in my resignation letter?
You should include your intention to resign, the effective date of your resignation, a brief explanation for your resignation, expressions of gratitude, and an offer to assist with the transition process in your resignation letter.
Can I address my resignation letter to HR?
Yes, you can address your resignation letter to HR if you are unsure who your immediate supervisor or department head is or if company policy requires you to address the letter to HR.
Can I email my resignation letter?
Yes, you can email your resignation letter, but it is always recommended to follow up with a printed and signed letter as proof of notification.
How much notice should I provide in my resignation letter?
You should provide at least two weeks’ notice in your resignation letter, or as required by your employment contract or company policy.
What should I say in the greeting of my resignation letter?
In the greeting of your resignation letter, address the recipient formally, using their appropriate title and name. For example, “Dear [Supervisor’s Name],” or “To Whom It May Concern,”.
Conclusion
Addressing your resignation letter to the appropriate person or department is crucial to ensure that your letter reaches the intended recipient and that the transition process runs smoothly. By following the above tips and examples, you can ensure that your resignation letter is professional, positive, and effective.