If you’re planning to resign from your current job, it’s important to do it properly. Writing a resignation email to your manager with a notice period is an essential part of the process. Here are some tips and examples to help you create a professional and polite resignation email.
Examples
Personal Reasons
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [Your Position] at [Company Name]. My last day will be [Date]. I have enjoyed working here, but personal reasons have made it necessary for me to move on. I will do everything I can to ensure a smooth transition during my notice period.
Thank you for the opportunities you have given me during my time here. I appreciate your support and guidance.
Kind regards,
[Your Name]
New Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I am resigning from my position as [Your Position] at [Company Name]. My last day will be [Date]. I have been offered a new opportunity that I cannot turn down, and I feel it is time for me to move on.
Thank you for the support and encouragement you have given me during my time here. I am grateful for the experience and knowledge I have gained.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Your Position] at [Company Name]. My last day will be [Date]. My family and I will be relocating to another city, and it is necessary for me to leave my current position.
Thank you for the opportunities you have given me during my tenure at [Company Name]. I have learned a lot and have enjoyed working with such a great team. I will do everything I can to ensure a smooth transition during my notice period.
Yours sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I am resigning from my position as [Your Position] at [Company Name]. My last day will be [Date]. Due to health reasons, I am no longer able to continue in my current role.
I would like to take this opportunity to thank you for your support and understanding during this difficult time. It has been a pleasure working for [Company Name], and I will always be grateful for the opportunities I have had here.
Best wishes,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name]. My last day will be [Date]. I would like to take this opportunity to thank you for the support and guidance you have provided me throughout my career.
It has been an honor to work for [Company Name], and I am proud of the accomplishments we have achieved together. I will do everything I can to ensure a smooth transition during my notice period.
Yours sincerely,
[Your Name]
Unhappy with Position
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position as [Your Position] at [Company Name]. My last day will be [Date]. Unfortunately, I am no longer happy in my current role and feel it is time for me to move on.
Thank you for the opportunities you have given me during my time here. I appreciate the support and guidance you have provided me during my tenure at [Company Name].
Warm regards,
[Your Name]
Tips
Be Professional
When resigning from a job, it’s important to remain professional at all times. Your resignation email should be polite and respectful, and should avoid any negative comments or criticism.
Give Notice
When resigning from a job, it’s customary to give a notice period of at least two weeks. This gives your employer time to find a replacement and ensures a smooth transition for everyone involved.
Thank Your Employer
Take the time to thank your employer for the opportunities they have given you during your time with the company. Show your appreciation for the support and guidance you have received, and be gracious in your departure.
Provide Contact Information
Make sure to provide your employer with your contact information so they can get in touch with you if needed. This includes your phone number and email address.
Examples are a Guide
Use the examples provided as a guide for creating your own resignation email. Edit them as needed to fit your personal circumstances and situation.
Frequently Asked Questions
What should I include in my resignation email?
Your resignation email should include your name, your position, your last day of work, and a brief explanation for your resignation. You should also thank your employer for the opportunities you have had and offer to help with the transition.
What if I don’t want to give a notice period?
While it’s not recommended, if you don’t want to give a notice period, you can resign immediately. However, this may not be viewed favorably by your employer and can damage your professional reputation.
Do I have to give a reason for my resignation?
No, you do not have to give a reason for your resignation. However, it’s often appreciated by your employer if you provide a brief explanation for your departure.
Can I resign via email?
Yes, you can resign via email. However, it’s generally recommended to resign in person or over the phone if possible, as it shows respect for your employer and allows for a more personal conversation.
Should I include my resignation letter with my email?
It’s not necessary to include a resignation letter with your email, but you can if you wish. Your email should include all the necessary information, and your letter can be more detailed and personalized.
What if my employer doesn’t respond to my resignation email?
If your employer doesn’t respond to your resignation email, you can follow up with a phone call or in-person meeting to ensure that they have received your resignation and to discuss any outstanding issues.
Conclusion
Writing a resignation email to your manager with a notice period can be a difficult task, but it’s an important part of the process when resigning from a job. By following the tips and examples provided, you can create a professional and polite email that will help ensure a smooth transition for everyone involved.