Sending an email with a resignation letter attached is a common practice when leaving a job. It is essential to maintain a professional tone in the email as it is your last communication with your employer. In this article, we will provide you with some examples of how to write an email with a resignation letter attached and tips to help you write a compelling email.
Examples
Personal Reasons
Dear [Manager’s Name],
I would like to inform you that I am resigning from my position as [Job Title]. It is with a heavy heart that I have decided to leave the company due to personal reasons. I am grateful for the opportunities this company has given me, and I will cherish the experiences and lessons I have learned here.
Please find attached my resignation letter. I hope to make the transition process as smooth as possible for the company. Thank you for everything.
Best regards,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title]. I have recently received a new job offer that I cannot refuse, and I have decided to take it. I want to express my gratitude for everything the company has done for me, and I am thankful for the valuable experiences I have gained here.
Attached to this email, you will find my resignation letter. I am committed to making the transition process as smooth as possible for my team and the company. If there is anything I can do to help, please do not hesitate to ask.
Thank you for understanding.
Best regards,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with regret that I must inform you of my resignation from my current position as [Job Title]. Due to some health issues that require my immediate attention, I have decided to prioritize my health and step down from my role.
Attached to this email, you will find my resignation letter. I will do everything in my power to ensure the transition process is smooth and that all my duties are handed over to my successor as effectively as possible.
I would like to thank you for the opportunity to work in this company and be part of such an exceptional team. I will always cherish the memories and experiences from my time here. If there is anything else you need from me, please do not hesitate to ask me.
Best regards,
[Your Name]
Company Restructuring
Dear [Manager’s Name],
I am writing to inform you of my resignation from my current position as [Job Title] due to the recent company restructuring. I have thoroughly enjoyed working for this company and have gained invaluable experience that I will carry with me throughout my career.
Please find attached my resignation letter. I am committed to making the transition process as smooth as possible for the team and the company. I am willing to provide any assistance required during this time.
Thank you for being a great manager and mentor throughout my time here. I have learned so much from you.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing this email to inform you of my resignation as [Job Title]. It is a difficult decision to make, but I have decided to pursue a different career path that aligns more with my personal and professional goals.
Please find attached my resignation letter. I will ensure the handover process is as smooth as possible, and all the necessary information is transferred to my successor.
Thank you for being a supportive manager and providing me with opportunities to grow and develop in my role. I will always be grateful for the experiences I have gained here.
Best regards,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position as [Job Title]. After careful consideration, I have decided to retire from my role, effective immediately. It has been an honor and a privilege to work for this company, and I am grateful for the incredible experiences I have had here.
Attached to this email, you will find my resignation letter. I would like to help with the transition process to ensure everything runs smoothly. Please let me know if there is anything I can do to assist you and the team.
Thank you for everything.
Best regards,
[Your Name]
Tips
How to Write a Convincing Email With Resignation Letter Attached
1. Use a polite and respectful tone in your email.
2. Mention the reason for your resignation briefly and professionally.
3. Attach your resignation letter to the email in PDF format.
4. Offer to help with the transition process as required.
5. Express your gratitude for the opportunities you had and the experiences you gained at the company.
6. Keep your email short and sweet, and always proofread it before sending it.
FAQs
Can I write a resignation email without attaching a resignation letter?
No, it is recommended that you attach a resignation letter to your email as it is a formal procedure and your employer may request it as proof of your resignation.
How do I address the email to my manager?
You should address your email to your manager by using their name and title, such as “Dear [Manager’s Name],”.
What should I include in my resignation letter?
Your resignation letter should include your name, job title, the date of resignation, the reason for leaving, and your signature.
What is the ideal length of a resignation email?
Your resignation email should be short and to the point. It should not exceed two paragraphs.
Can I send my resignation email after hours?
Yes, you can, but it is recommended that you send it during business hours to ensure that your manager reads it as soon as possible.
Should I inform my colleagues about my resignation?
If you feel comfortable, you can inform your colleagues about your resignation. However, it is not necessary as it is your decision to share this information.
Conclusion
Writing an email with a resignation letter attached can be challenging, but it is a necessary step when leaving a job. By following the tips in this article and using the examples provided, you can write a professional email that will leave a positive impression on your employer. Remember to keep your email short, polite, and respectful, and you will be on your way to a successful resignation.