If you’re moving on from your current job and need to inform your employer, writing a resignation email is often the most professional and efficient option. However, it can be difficult to know where to start. Here are some tips and examples of resignation emails to help make the process a little easier.
Examples
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. This decision has not been an easy one, but due to some personal reasons, I feel that now is the right time for me to move on.
I would like to give my sincere thanks to all of my colleagues and management team for their support and guidance during my time here. I will do everything I can to ensure a smooth and seamless handover process to my successor. If there is anything more I can do to assist in the transition, please let me know.
Thank you again for the wonderful opportunity to grow and develop within this organization.
Best regards,
[Your Name]
New Job Offer
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position as [Your Position] at [Company Name]. I have recently been offered a new opportunity that I feel is the next natural step in my career, and as such, I have decided to move on.
I would like to express my gratitude for the support and guidance provided by [Company Name] during my tenure here. It has been an honor to work with such a talented and passionate team, and I am proud of the accomplishments we have achieved together.
I will do everything I can to ensure a smooth and seamless handover process to my successor. If there is anything more I can do to assist in the transition, please let me know.
Thank you again for the opportunity to work with [Company Name].
Best regards,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with great regret that I must tender my resignation from my position as [Your Position] at [Company Name]. Unfortunately, I have recently been diagnosed with a health issue that requires my full attention and focus to overcome.
I am grateful for the support and opportunities provided by [Company Name] during my time here. I have grown both personally and professionally, and I am proud of the contributions I have made to the organization.
I will do everything I can to ensure a smooth and seamless handover process to my successor. If there is anything more I can do to assist in the transition, please let me know.
Thank you for your understanding during this difficult time.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
It is with sadness that I inform you of my resignation from my position as [Your Position] at [Company Name]. My family and I will be relocating to [Location], and unfortunately, it will not be feasible for me to continue working with [Company Name] in this new location.
I am grateful for the opportunities and support provided by [Company Name] during my tenure here. I have learned a great deal and have enjoyed working with such a talented and dedicated team.
I will do everything I can to ensure a smooth and seamless handover process to my successor. If there is anything more I can do to assist in the transition, please let me know.
Thank you again for the wonderful experience of working with [Company Name].
Best regards,
[Your Name]
Unhappy with Company
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my position as [Your Position] at [Company Name]. After much consideration, I have decided that it is time for me to move on from this organization.
I would like to thank you and the entire team for your support and guidance during my time here. Although I have decided to resign, I want to stress that this decision has nothing to do with my colleagues or the work environment. Rather, it is a personal choice based on my own career goals and aspirations.
I will do everything I can to ensure a smooth and seamless handover process to my successor. If there is anything more I can do to assist in the transition, please let me know.
Thank you again for the opportunity to work with [Company Name].
Sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you that I will be retiring from my position as [Your Position] at [Company Name] effective [Date].
It has been an honor and a privilege to work with such a talented and dedicated team, and I am grateful for the opportunities and support provided by [Company Name] throughout my tenure here.
I will do everything I can to ensure a smooth and seamless handover process to my successor. If there is anything more I can do to assist in the transition, please let me know.
Thank you again for the wonderful experience of working with [Company Name].
Best regards,
[Your Name]
Tips for Writing a Resignation Email
Writing a resignation email can be a daunting task, but here are some tips to help make the process a little easier:
- Be professional: Keep the tone of your email polite and professional, and avoid venting your frustrations or airing any grievances.
- Be clear and concise: Clearly state that you are resigning, when your last day will be, and any other pertinent details.
- Express gratitude: Take the time to thank your employer and colleagues for the opportunities, experiences, and support provided during your time at the company.
- Offer to help: Offer to work with your employer to ensure a smooth and seamless transition for your replacement.
- Provide contact information: Make sure to include your personal contact information in case your employer needs to reach you after your departure.
Frequently Asked Questions
How do I start my resignation email?
Start your resignation email with a clear and concise statement that you are resigning from your position. Be sure to include your name, position, and the date that your resignation will be effective.
Should I give a reason for my resignation?
While you are not obligated to provide a reason for your resignation, it is often a good idea to include a brief explanation. This can help to avoid any misunderstandings or hurt feelings, and can also provide your employer with valuable feedback.
How much notice should I give before resigning?
The amount of notice you should give will depend on your specific circumstances and your employment contract. Generally, it is recommended to give at least two weeks notice to allow for a smooth and seamless transition.
Can I resign via email?
Yes, you can resign via email. However, it is generally considered more professional to deliver your resignation in person or over the phone. If this is not possible, an email will suffice.
Do I need to include my resignation letter as an attachment?
No, you do not need to include your resignation letter as an attachment. The body of your email should suffice, as long as it includes all of the necessary information.
What should I do if my employer asks me to stay?
If your employer asks you to stay after you have submitted your resignation, it is up to you to decide whether or not to accept. If you do decide to stay, make sure to renegotiate your contract and terms of employment to ensure that your needs are being met.
Conclusion
Writing a resignation email can be a difficult and emotional task, but it is an important part of the resignation process. By following these tips and examples, you can ensure that your resignation email is professional, clear, and respectful, and that you leave your employer on a positive note.