If you are planning to resign from your job, writing a resignation letter is a professional and courteous way to inform your employer. In Hong Kong, it’s important to follow proper resignation etiquette to avoid burning bridges with your employer. In this article, we will provide you with simple resignation letter samples that you can use as a guide to write your own.
A simple resignation letter is a brief and straightforward way of resigning from your job. It’s important to keep in mind that the letter should be professional and respectful, regardless of your reason for leaving. Below are some examples of simple resignation letter samples to guide you in writing your own.
It’s important to note that these sample resignation letters are just guidelines, and you can edit them as needed to reflect your unique circumstances. The letters are designed to be simple and to the point, while still conveying your gratitude to your employer and indicating your last day of work.
Remember, when you resign from your job, you want to maintain a good relationship with your employer, as you may need a reference from them in the future. Therefore, it’s important to be respectful and professional in your resignation letter.
Let’s take a look at some examples of simple resignation letter samples that you can use as a guide:
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. Please accept this letter as my official notice of resignation.
After careful consideration, I have decided to step down from my role due to personal reasons. I have greatly enjoyed my time working with you and the team, and I appreciate the opportunities and experiences I’ve gained during my tenure.
My last day of work will be [Date]. I will ensure that all of my projects and responsibilities are completed before my departure.
Thank you for your understanding during this transition, and I hope that we can stay in touch in the future.
Yours sincerely,
[Your Name]
New Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. Please accept this letter as my official notice of resignation.
After careful consideration, I have been offered a new opportunity that aligns with my career goals and aspirations. I am grateful for the time, support, and experiences I’ve gained during my tenure here, and I will cherish the memories and friendships I’ve made.
My last day of work will be [Date]. I will ensure that all of my projects and responsibilities are completed before my departure.
Thank you for your support and guidance during my time here, and I look forward to staying in touch in the future.
Sincerely,
[Your Name]
Health Issues
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. Please accept this letter as my official notice of resignation.
Unfortunately, I have been struggling with some health issues that have made it difficult for me to perform my duties to the best of my ability. After careful consideration, I have decided that it would be best for me to resign from my role and focus on my health and well-being.
My last day of work will be [Date]. I will ensure that all of my projects and responsibilities are completed before my departure.
Thank you for your understanding during this difficult time, and I will always be grateful for the opportunities and experiences I’ve gained during my tenure here.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. Please accept this letter as my official notice of resignation.
After careful consideration, my family and I have decided to relocate to another city/country, which unfortunately means that I must resign from my role at [Company Name]. I am grateful for the time, support, and experiences I’ve gained during my tenure, and I will always cherish the memories and friendships I’ve made.
My last day of work will be [Date]. I will ensure that all of my projects and responsibilities are completed before my departure.
Thank you for your understanding during this transition, and I hope that we can stay in touch in the future.
Best regards,
[Your Name]
Career Change
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. Please accept this letter as my official notice of resignation.
After careful consideration, I have decided to pursue a new career path that aligns with my personal and professional goals. I am grateful for the time, support, and experiences I’ve gained during my tenure here, and I will always value the memories and friendships I’ve made.
My last day of work will be [Date]. I will ensure that all of my projects and responsibilities are completed before my departure.
Thank you for your support and guidance during my time here, and I hope that we can stay in touch in the future.
Yours sincerely,
[Your Name]
Moving Abroad
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. Please accept this letter as my official notice of resignation.
After careful consideration, my family and I have decided to move abroad, which unfortunately means that I must resign from my role at [Company Name]. I am grateful for the time, support, and experiences I’ve gained during my tenure, and I will always cherish the memories and friendships I’ve made.
My last day of work will be [Date]. I will ensure that all of my projects and responsibilities are completed before my departure.
Thank you for your understanding during this transition, and I hope that we can stay in touch in the future.
Best regards,
[Your Name]
Tips for Writing a Simple Resignation Letter in HK
When writing a simple resignation letter in HK, there are a few things to keep in mind:
1. Keep it simple and to the point. Your letter should be straightforward and respectful, while still conveying your gratitude to your employer.
2. Be professional. Even if you are leaving due to a negative experience, it’s important to maintain a professional tone in your letter. Remember, you may need a reference from your employer in the future, so it’s important to leave on good terms.
3. Give sufficient notice. In HK, it’s customary to give at least one month’s notice before your last day of work. Make sure to indicate your last day of work in your letter.
4. Offer to help with the transition. If possible, offer to assist with the handover or training of your replacement to make the transition smoother.
5. Express gratitude. Take the time to thank your employer for the opportunities and experiences you’ve gained during your tenure.
Frequently Asked Questions
Q: What should I include in my resignation letter?
A: Your resignation letter should include the date, your employer’s name and address, a statement of resignation, your last day of work, a brief explanation (optional), and an expression of gratitude.
Q: How much notice should I give before resigning?
A: In HK, it’s customary to give at least one month’s notice before your last day of work. However, the notice period may vary depending on your employment contract or industry.
Q: Should I explain the reason for my resignation?
A: It’s up to you whether you want to explain the reason for your resignation. If you are leaving due to a negative experience, it’s important to maintain a professional and respectful tone in your letter. However, if you are leaving for personal or career reasons, it’s acceptable to provide a brief explanation in your letter.
Q: Should I offer to help with the transition?
A: If possible, it’s always helpful to offer to assist with the handover or training of your replacement to make the transition smoother. However, if you are leaving due to a negative experience, it’s up to you whether you want to offer assistance.
Q: How should I address my employer in my resignation letter?
A: Address your employer by their proper name and title, using “Dear” followed by their name. For example, “Dear Mr. Lee”.
Q: Should I sign my resignation letter?
A: Yes, it’s important to sign your resignation letter to make it official. You can also include your contact information if you want to stay in touch with your employer.
Q: Can I email my resignation letter?
A: Yes, you can email your resignation letter, but it’s always better to deliver it in person if possible. If you do email your letter, make sure to follow up with a hard copy delivered to your employer’s office.
Conclusion
Writing a simple resignation letter in HK can be a daunting task, but it’s an important step in maintaining a good relationship with your employer. By following the guidelines and examples provided in this article, you can write a professional and courteous resignation letter that reflects your unique circumstances. Remember, resigning from your job is a big decision, so it’s important to take the time to do it right.