If you’re planning to resign from your current job, it’s important to write a resignation letter to your HR department. This letter serves as a formal way of informing your employer about your decision to leave the company. In this article, we will provide you with some sample resignation letters to HR that you can use as a guide.Writing a resignation letter can be a daunting task, but it doesn’t have to be. By using our sample resignation letters as a guide, you can create a professional and effective letter that will communicate your decision to leave the company. You can also edit and personalize these samples as needed to fit your unique situation.
Sample Resignation Letter To HR Examples
Personal Reasons
Dear [HR Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. My decision to leave is due to personal reasons that require my full attention at this time. I want to express my appreciation for the opportunities and experiences I have had while working here. Please let me know how I can help during the transition period.
Thank you for your understanding.
Sincerely,
[Your Name]
Better Job Offer
Dear [HR Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name]. I have recently received a better job offer that I cannot refuse, and I believe it is in the best interest of my career to accept the new opportunity. I want to thank you for the support and guidance you have provided me during my time here.
Sincerely,
[Your Name]
Health Reasons
Dear [HR Manager’s Name],
It is with regret that I am resigning from my position at [Company Name] due to health reasons. I have been advised by my doctor to take a break from work to focus on my recovery. I want to thank you and the rest of the team for the support you have given me during my time here. I hope to maintain a good relationship with everyone in the company.
Best regards,
[Your Name]
Family Reasons
Dear [HR Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. My decision to leave is due to family reasons that require my immediate attention. I want to take this opportunity to thank you for the support and opportunities you have provided me during my time here. I am confident that my colleagues will continue to excel in their roles.
Best regards,
[Your Name]
Returning to School
Dear [HR Manager’s Name],
I am writing to inform you of my resignation from [Company Name]. I have decided to return to school to pursue further studies that will help me advance in my career. I want to thank you and the rest of the team for the support and guidance you have provided me during my time here. I will do my best to ensure a smooth transition during my remaining time with the company.
Thank you for your understanding.
Sincerely,
[Your Name]
Hostile Work Environment
Dear [HR Manager’s Name],
Please accept this letter as my resignation from [Company Name]. My decision to leave is due to the hostile work environment that I have been subjected to in recent times. Despite my attempts to resolve the situation, it has become unbearable, and I feel that I have no choice but to leave. I want to express my gratitude to you for your support during my time here.
Best regards,
[Your Name]
End of Contract
Dear [HR Manager’s Name],
Please accept this letter as my formal resignation from [Company Name]. My contract with the company is coming to an end, and I have decided not to renew it. I want to thank you and the rest of the team for the opportunities and experiences I have had while working here. I will do my best to ensure a smooth transition during my remaining time with the company.
Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter to HR
Writing a resignation letter can be a difficult task, but following these tips can help you create a professional and effective letter:
- Keep the letter brief and to the point.
- Mention the reason for your resignation, but keep it professional.
- Express gratitude for the opportunities and experiences you have had while working with the company.
- Offer your assistance during the transition period.
- Make sure to proofread the letter carefully before sending it.
Frequently Asked Questions
Q: When should I submit my resignation letter to HR?
You should submit your resignation letter to HR at least two weeks before your intended last day of work. This will give the company enough time to find a replacement and ensure a smooth transition.
Q: Should I mention my reasons for leaving in my resignation letter?
It is not necessary to mention your reasons for leaving in your resignation letter, but it can be helpful to provide some context for your decision. Keep in mind that you should keep the tone of your letter professional and avoid any negative comments about the company or your colleagues.
Q: Can I use a resignation letter template?
Yes, you can use a resignation letter template as a guide for writing your own letter. However, make sure to personalize the template to fit your unique situation and avoid using generic language that may not accurately reflect your feelings.
Q: Do I need to give a reason for my resignation?
No, you do not need to give a reason for your resignation, but it can be helpful for the company to understand your decision. If you choose to mention the reason, keep it professional and avoid any negative comments.
Q: Should I send a copy of my resignation letter to my supervisor as well?
You can send a copy of your resignation letter to your supervisor as a courtesy, but it is not necessary. The HR department is responsible for managing the resignation process, and they will inform your supervisor about your decision.
Q: Can I resign via email?
While it is possible to resign via email, it is always better to resign in person or via a formal letter. This shows that you respect the company and your colleagues and can help you maintain a good relationship with them in the future.
Conclusion
Writing a resignation letter to HR is an important step in leaving your current job. By using our sample resignation letters and following our tips, you can create a professional and effective letter that communicates your decision to leave the company. Remember to keep the tone of your letter professional and avoid any negative comments. Good luck with your future endeavors!