Are you looking for a sample employment confirmation letter after probation? Look no further, as we have compiled seven different examples for you to choose from and edit as needed.
After an employee has successfully completed their probationary period, it is important to confirm their employment status in writing. This will give the employee peace of mind and prevent any confusion about their employment status.
Examples:
Example 1: Confirmation of Employment Status
Greeting: Dear [Employee’s Name],
Paragraph 1: We are pleased to confirm that you have successfully completed your probationary period and have become a permanent employee of [Company Name]. Your employment status is now confirmed as [full-time/part-time], and you will receive all the benefits and entitlements associated with this status.
Paragraph 2: We would like to take this opportunity to thank you for your hard work and dedication during your probationary period. We look forward to your continued contribution to the company.
Complimentary close: Sincerely,
Example 2: Confirmation of Continued Employment
Greeting: Hello [Employee’s Name],
Paragraph 1: We are pleased to inform you that your employment with [Company Name] will continue beyond the probationary period. Your performance during the probationary period has been satisfactory, and we are confident that you will continue to make valuable contributions to the company.
Paragraph 2: We would like to take this opportunity to remind you that as a confirmed employee, you will now be entitled to all the benefits and entitlements associated with your employment status. If you have any questions, please do not hesitate to contact us.
Complimentary close: Best regards,
Example 3: Confirmation of Permanent Employment
Greeting: Dear [Employee’s Name],
Paragraph 1: We are pleased to confirm that your probationary period with [Company Name] has been successfully completed and you are now a permanent employee of the company. Your employment status is confirmed as [full-time/part-time] and you will receive all the entitlements and benefits associated with this status.
Paragraph 2: We appreciate your hard work and dedication during your probationary period and we are confident that you will continue to make valuable contributions to the company. We wish you all the best in your continued employment with us.
Complimentary close: Kind regards,
Example 4: Confirmation of Employment Status Change
Greeting: Hello [Employee’s Name],
Paragraph 1: We are writing to confirm that your employment status with [Company Name] has changed from probationary to permanent. Your employment status is now confirmed as [full-time/part-time] and you will receive all the benefits and entitlements associated with this status.
Paragraph 2: We would like to take this opportunity to congratulate you on your successful completion of the probationary period. We appreciate your hard work and dedication and we look forward to your continued contribution to the company.
Complimentary close: Best regards,
Example 5: Confirmation of Successful Probationary Period
Greeting: Dear [Employee’s Name],
Paragraph 1: We are pleased to inform you that you have successfully completed your probationary period with [Company Name]. Your employment status is now confirmed as [full-time/part-time] and you will receive all the benefits and entitlements associated with this status.
Paragraph 2: We would like to take this opportunity to thank you for your hard work and dedication during your probationary period. We appreciate the effort you have put in and we look forward to your continued contribution to the company.
Complimentary close: Sincerely,
Example 6: Confirmation of Employment Status Approval
Greeting: Hello [Employee’s Name],
Paragraph 1: We are writing to confirm that your employment status with [Company Name] has been approved. Your probationary period has been successfully completed, and you are now a confirmed [full-time/part-time] employee of the company.
Paragraph 2: We would like to take this opportunity to thank you for your hard work and dedication during your probationary period. We appreciate the effort you have put in and we look forward to your continued contribution to the company.
Complimentary close: Best regards,
Example 7: Confirmation of Employment Continuation
Greeting: Dear [Employee’s Name],
Paragraph 1: We are pleased to inform you that your employment with [Company Name] will continue beyond your probationary period. Your performance during the probationary period has been satisfactory, and we are confident that you will continue to make valuable contributions to the company.
Paragraph 2: We appreciate your hard work and dedication during the probationary period, and we look forward to your continued contribution to the company. We hope you will continue to grow and develop with us.
Complimentary close: Sincerely,
Tips for Writing a Sample Employment Confirmation Letter After Probation:
When writing a sample employment confirmation letter after probation, keep the following tips in mind:
- Be clear and concise in your writing.
- Mention the employee’s name and employment status in the opening paragraph.
- Include a clear explanation of the employee’s entitlements and benefits.
- Express appreciation for the employee’s hard work and dedication during the probationary period.
- Use a professional tone throughout the letter.
- Make sure to proofread your letter for any errors before sending it.
Frequently Asked Questions:
Q: What should be included in an employment confirmation letter?
A: An employment confirmation letter should include the employee’s name, employment status, and a clear explanation of their entitlements and benefits. It should also express appreciation for their hard work and dedication during the probationary period.
Q: When should an employment confirmation letter be sent?
A: An employment confirmation letter should be sent as soon as possible after the employee has successfully completed their probationary period.
Q: Who should sign an employment confirmation letter?
A: An employment confirmation letter should be signed by the employee’s supervisor or manager.
Q: Is an employment confirmation letter legally binding?
A: An employment confirmation letter is not a legally binding document, but it serves as proof of the employee’s employment status and the terms of their employment.
Q: Can an employment confirmation letter be used as proof of income?
A: An employment confirmation letter can be used as proof of income, but it is not the only document that may be required. Other documents, such as pay stubs, may also be required.
Q: What should I do if I receive an incorrect employment confirmation letter?
A: If you receive an incorrect employment confirmation letter, you should contact your employer or HR representative and ask them to correct the error.
Conclusion:
Writing a sample employment confirmation letter after probation is an important step in confirming an employee’s status and providing them with peace of mind. By following the tips outlined in this article, you can create a professional and effective letter that meets the needs of your employee and your company.