Are you planning to resign from your current job? It is important to write a resignation letter to your employer to formally inform them of your decision. However, one of the most common questions is, who do you address it to? In this article, we will provide you with examples and tips on how to address your resignation letter.
Examples of Resignation Letter Who Do You Address It To
Resignation Letter to HR
Dear [HR Manager’s Name],
This letter is to inform you that I have decided to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Date]. I would like to express my gratitude for the opportunities and experiences that I have gained while working with the company. I will ensure to complete any outstanding work and assist in the transition process during my remaining time here.
Sincerely,
[Your Name]
Resignation Letter to Supervisor
Dear [Supervisor’s Name],
I am writing this letter to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of employment will be [Date]. Thank you for the guidance and support you have provided me throughout my tenure. I have learned a lot and appreciate the opportunities given to me.
Best regards,
[Your Name]
Resignation Letter to Manager
Dear [Manager’s Name],
I am writing to inform you that I am resigning from my role as [Your Position] at [Company Name]. My last day of work will be on [Date]. I appreciate the opportunities and experiences that I have gained while working with you and the team. Thank you for your guidance, support, and mentorship during my tenure.
Sincerely,
[Your Name]
Resignation Letter to CEO
Dear [CEO’s Name],
It is with a heavy heart that I tender my resignation as [Your Position] at [Company Name]. I have made this decision after much consideration and have decided to pursue other opportunities. My last day of work will be [Date]. I want to thank you for your leadership and guidance throughout my tenure. I have learned a lot and will always cherish the memories I have made with the team.
Respectfully,
[Your Name]
Resignation Letter to Board of Directors
Dear [Board of Directors’ Name],
Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name]. My last day of employment will be [Date]. I would like to express my utmost gratitude for the opportunities and experiences that I have gained while working with the board and the company. I appreciate the trust and support given to me, which allowed me to grow both professionally and personally.
Sincerely,
[Your Name]
Resignation Letter to Colleague
Dear [Colleague’s Name],
It is with mixed emotions that I am writing this letter to inform you of my decision to resign from my position as [Your Position] at [Company Name]. My last day of work will be on [Date]. I have learned a lot while working alongside you and am grateful for the friendship that we have built. I hope to keep in touch and wish you and the team all the best in the future.
Warm regards,
[Your Name]
Tips on Resignation Letter Who Do You Address It To
If you are unsure who to address your resignation letter to, consider the following tips:
- If you work in a large company, you can address it to the HR department. This is especially true if you do not have a direct supervisor or manager.
- If you have a direct supervisor or manager, you can address it to them. They will likely be the one handling your resignation.
- If you have a good relationship with your manager and want to maintain that relationship, you can address it to them specifically. This shows that you value their opinion and want to keep them in the loop.
- Make sure to also include a copy of your resignation letter to HR, even if you are addressing it to your manager.
Frequently Asked Questions
Q: Can I address my resignation letter to multiple people?
A: Yes, you can. If you have multiple people that you need to inform, such as your direct supervisor and the HR department, you can address your resignation letter to both parties. This ensures that everyone is aware of your decision and can make the necessary arrangements.
Q: Should I address my resignation letter to my colleagues?
A: No, you do not need to address your resignation letter to your colleagues. The purpose of the letter is to inform your employer of your decision to resign and to provide a formal notice period. However, it is appropriate to inform your colleagues of your decision separately, either in person or via email.
Q: Do I need to explain my reason for resigning in the letter?
A: No, you do not need to provide a reason for resigning in the letter. However, if you have a good relationship with your manager or would like to provide feedback, you can mention it briefly in the letter.
Q: Should I address my resignation letter to the CEO?
A: It depends on your company’s structure and your relationship with the CEO. If you have a good relationship with the CEO and they have been involved in your work, you can address the letter to them. However, if you have a direct supervisor or manager, it may be more appropriate to address it to them.
Q: Can I email my resignation letter?
A: It is best to provide a physical copy of your resignation letter to your employer. This shows that you are serious about your decision and provides a formal record. However, if you are unable to provide a physical copy, you can email it to your employer as a last resort.
Q: How much notice should I provide in my resignation letter?
A: The standard notice period is two weeks. However, if you are in a senior position or have a more complex role, you may need to provide a longer notice period. It is best to check your employment contract or speak with your employer for guidance.
Conclusion
Writing a resignation letter can be difficult, but addressing it to the right person is crucial. Whether you address it to the HR department, your supervisor, or the CEO, make sure that it is clear and professional. Remember that this letter will be part of your employment record, so it is important to make a good impression. Use the examples and tips in this article to guide you in writing your own resignation letter.