Resigning from a job can be a difficult decision, but it’s important to do it professionally and gracefully. Writing a resignation letter or letter of resignation is a crucial step in the process. Here are some examples and tips to help you write a resignation letter that leaves a positive impression.
Examples of Resignation Letter or Letter of Resignation
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title], effective [Date of Resignation]. This decision was not an easy one, but due to personal circumstances, I have to take this step.
It has been a pleasure to work with such a wonderful team for [Duration of Employment]. I appreciate the opportunities and experiences that I have gained during my time here. I would be glad to assist in the transition process and ensure that everything is in order before my departure.
Thank you for your understanding.
Sincerely,
[Your Name]
Better Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted an offer from another company and will be resigning from my position as [Job Title] at [Current Company Name], effective [Date of Resignation].
It has been a pleasure to work with such a wonderful team for [Duration of Employment]. I have learned a lot during my time here, and I appreciate the opportunities that have been given to me.
I will ensure that everything is in order before my departure and assist in any way I can to make the transition process smooth. Thank you for your understanding.
Sincerely,
[Your Name]
Health Issues
Dear [Manager’s Name],
It is with regret that I am writing to inform you of my resignation from my position as [Job Title] at [Current Company Name]. My last day of work will be on [Date of Resignation].
Unfortunately, due to health issues, I have to take this step. I would like to thank you and the company for the opportunities that have been given to me during my time here. I will ensure that everything is in order before my departure and assist in any way I can to make the transition process smooth.
Thank you for your understanding.
Sincerely,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [Job Title] effective [Date of Resignation].
Due to personal reasons, I will be relocating to another state, which makes it impossible for me to continue working at [Current Company Name]. I would like to thank you and the company for the opportunities that have been given to me during my time here.
I will ensure that everything is in order before my departure and assist in any way I can to make the transition process smooth. Thank you for your understanding.
Sincerely,
[Your Name]
Moving to a Different Industry
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Current Company Name], effective [Date of Resignation].
After careful consideration, I have decided to move to a different industry to pursue my career goals. I would like to thank you and the company for the opportunities that have been given to me during my time here. It has been an honor to work with such a talented and dedicated team.
I will ensure that everything is in order before my departure and assist in any way I can to make the transition process smooth. Thank you for your understanding.
Sincerely,
[Your Name]
No Longer Enjoying the Job
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position as [Job Title] at [Current Company Name], effective [Date of Resignation].
After much thought, I have realized that this job is not the right fit for me, and I am no longer enjoying my work. I would like to thank you and the company for the opportunities that have been given to me during my time here.
I will ensure that everything is in order before my departure and assist in any way I can to make the transition process smooth. Thank you for your understanding.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter or Letter of Resignation
When writing a resignation letter or letter of resignation, keep these tips in mind:
Be Professional
Start your letter with a formal greeting and use a professional tone throughout the letter. Avoid criticizing the company, your colleagues, or your boss.
Keep it Short and Simple
A resignation letter should be brief and to the point. Include the date of your resignation and the reason for leaving, if you feel comfortable sharing it.
Offer to Help with the Transition
Let your employer know that you are willing to help with the transition process, by training your replacement or completing any necessary paperwork before you leave.
Express Gratitude
Thank your employer for the opportunities you have had and the skills you have learned during your time with the company.
Edit and Proofread
Once you have written your resignation letter, double-check for any spelling or grammar errors, and make sure it conveys your intended message.
Frequently Asked Questions
Q: Do I need to give a reason for my resignation?
A: No, you are not required to give a reason for your resignation. However, it is common courtesy to let your employer know why you are leaving, especially if you have had a good relationship with them.
Q: When should I give my resignation letter?
A: You should give your resignation letter at least two weeks before your intended last day of work, to give your employer ample time to find a replacement or make any necessary arrangements.
Q: What if I don’t have a new job lined up before I resign?
A: It is not necessary to have a new job lined up before resigning, but it is important to have a plan in place for your next steps, such as job hunting or taking a break to reassess your career goals.
Q: Can I resign over the phone or via email?
A: It is always best to resign in person, but if that is not possible, a phone call or email is acceptable. However, make sure to follow up with a formal resignation letter as well.
Q: Can I negotiate my notice period?
A: It is possible to negotiate your notice period with your employer, but be prepared to explain your reasons for the request and be open to compromise.
Q: Can I rescind my resignation?
A: It is possible to rescind your resignation if your employer agrees, but it is important to have a conversation with them first and explain your reasons for wanting to stay.
Conclusion
Writing a resignation letter or letter of resignation may seem like a daunting task, but it is an important step in leaving a positive impression on your employer. By following these tips and using the provided examples, you can write a resignation letter that is professional, courteous, and respectful.