If you’re planning on resigning from your job, but you still have unused annual leave, you can write a resignation letter offsetting your annual leave. This will allow you to take your unused leave as part of your notice period or receive payment in lieu of it. Here’s how to write a resignation letter offsetting annual leave, along with some examples and tips.
Examples of Resignation Letter Offset Annual Leave
Family Emergency Resignation Letter Offset Annual Leave
Dear [Manager’s Name],
It is with great regret that I have to resign from my position at [Company Name], effective [Date]. Unfortunately, due to a family emergency, I need to take my annual leave entitlement during my notice period. I have [Number] days of annual leave remaining, which I would like to take as part of my notice period. Please let me know if this is possible.
Thank you for your understanding.
Best regards,
[Your Name]
Health Issues Resignation Letter Offset Annual Leave
Dear [Manager’s Name],
It is with a heavy heart that I resign from my position at [Company Name], effective [Date]. Unfortunately, due to health issues, I need to take my annual leave entitlement during my notice period. I have [Number] days of annual leave remaining, which I would like to take as part of my notice period. Please let me know if this is possible.
Thank you for your understanding.
Best regards,
[Your Name]
New Job Resignation Letter Offset Annual Leave
Dear [Manager’s Name],
It is with mixed feelings that I resign from my position at [Company Name], effective [Date]. I have recently accepted a new job opportunity that requires me to start immediately, and I need to use my annual leave entitlement during my notice period. I have [Number] days of annual leave remaining, which I would like to take as part of my notice period. Please let me know if this is possible.
Thank you for the opportunities that [Company Name] has offered me.
Best regards,
[Your Name]
Personal Reasons Resignation Letter Offset Annual Leave
Dear [Manager’s Name],
It is with regret that I resign from my position at [Company Name], effective [Date]. Due to personal reasons, I need to take my annual leave entitlement during my notice period. I have [Number] days of annual leave remaining, which I would like to take as part of my notice period. Please let me know if this is possible.
Thank you for your understanding.
Best regards,
[Your Name]
Returning to School Resignation Letter Offset Annual Leave
Dear [Manager’s Name],
It is with mixed feelings that I resign from my position at [Company Name], effective [Date]. I have decided to return to school to further my education, and I need to use my annual leave entitlement during my notice period. I have [Number] days of annual leave remaining, which I would like to take as part of my notice period. Please let me know if this is possible.
Thank you for the opportunities that [Company Name] has offered me.
Best regards,
[Your Name]
Relocation Resignation Letter Offset Annual Leave
Dear [Manager’s Name],
It is with regret that I resign from my position at [Company Name], effective [Date]. I have recently decided to relocate to [City/State], and I need to use my annual leave entitlement during my notice period. I have [Number] days of annual leave remaining, which I would like to take as part of my notice period. Please let me know if this is possible.
Thank you for your understanding.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter Offset Annual Leave
Be Clear and Concise
When writing a resignation letter offsetting annual leave, be clear and concise about the reason for your resignation and the number of days of annual leave you have remaining.
Give Adequate Notice
Be sure to provide adequate notice to your employer so that they have enough time to make arrangements for your replacement.
Offer to Assist with the Transition
Offer to assist with the transition by training your replacement or helping to find a suitable candidate.
Be Gracious and Professional
Be gracious and professional in your resignation letter, thanking your employer for the opportunities they have provided you.
Frequently Asked Questions
Can I take my annual leave during my notice period?
Yes, you can take your annual leave during your notice period if your employer agrees to it. You can also choose to be paid in lieu of your annual leave if you prefer.
How much notice do I need to give my employer?
You need to give your employer the notice period specified in your employment contract. If there is no notice period specified, you should give at least two weeks’ notice.
What happens if I don’t use all of my annual leave before I resign?
If you don’t use all of your annual leave before you resign, you may be entitled to be paid for the unused leave. Check with your employer or consult your employment contract for the specific details.
Do I need to give a reason for taking my annual leave during my notice period?
No, you don’t need to give a reason for taking your annual leave during your notice period. However, it can be helpful to be transparent with your employer so that they can make appropriate arrangements.
What should I do if my employer refuses to let me take my annual leave during my notice period?
If your employer refuses to let you take your annual leave during your notice period, you may need to negotiate with them or seek legal advice. Be sure to read your employment contract and consult your HR department for guidance.
What should I include in my resignation letter?
Your resignation letter should include the date of your resignation, the reason for your resignation, the number of days of annual leave you have remaining, and whether you would like to take your annual leave during your notice period or be paid in lieu of it.
Conclusion
Writing a resignation letter offsetting annual leave can be a straightforward process if you follow the tips outlined in this article. By being clear and concise, giving adequate notice, offering to assist with the transition, and being gracious and professional, you can leave your job on a positive note. Remember to consult your employment contract and HR department for specific details related to your situation.