Resigning from a job can be a tough decision, but it may be necessary for career growth or personal reasons. If you have unused annual leave, you can use it to serve as your notice period. Writing a resignation letter utilising annual leave can be tricky, but it can also be an opportunity to leave a positive impression with your employer.
A resignation letter utilising annual leave is a document that an employee submits to their employer informing them of their intention to resign from their position, and that they will use their unused annual leave as their notice period. It’s important to write a professional and courteous letter to maintain a good relationship with your employer and colleagues.
When writing a resignation letter utilising annual leave, it’s important to be clear and concise about your intentions. You should include the date of your last day of work and express gratitude for the opportunities and experiences you’ve had during your time with the company. It’s also essential to offer your assistance in making the transition process as smooth as possible.
To make it easier for you, there are several examples that you can find and edit to your needs. Here are seven examples of resignation letters utilising annual leave:
Family Reasons
Dear [Employer’s Name],
Please accept this letter as my formal resignation from my position as [Position] at [Company]. My last day of work will be [Date], and I will be using my remaining annual leave to cover my notice period.
I have enjoyed working with you and the team over the past [Number] years, and I am grateful for the opportunities that you have given me. However, I have decided to resign due to family reasons.
As I still would like to ensure a smooth transition, I am willing to assist in the handover of my responsibilities and to train my replacement. Please let me know how I can be of assistance.
Thank you for your understanding and support during my time at [Company].
Sincerely,
[Your Name]
Career Advancement
Dear [Employer’s Name],
It is with a heavy heart that I submit my resignation from my position as [Position] at [Company]. My last day of work will be [Date], and I will be using my remaining annual leave to cover my notice period.
I have appreciated the opportunities and challenges that [Company] has given me over the past [Number] years. However, I have decided that it is time for me to move on to pursue new career opportunities and challenges.
As I still would like to ensure a smooth transition, I am willing to assist in the handover of my responsibilities and to train my replacement. Please let me know how I can be of assistance.
Thank you for the support and guidance that you and the team have provided me with during my time at [Company].
Sincerely,
[Your Name]
Health Issues
Dear [Employer’s Name],
Please accept this letter as my formal resignation from my position as [Position] at [Company]. My last day of work will be [Date], and I will be using my remaining annual leave to cover my notice period.
I have enjoyed my time at [Company] over the past [Number] years, and I am grateful for the opportunities that you have given me. However, I have decided to resign due to health reasons that have made it difficult for me to perform my duties effectively.
As I still would like to ensure a smooth transition, I am willing to assist in the handover of my responsibilities and to train my replacement. Please let me know how I can be of assistance.
Thank you for your understanding and support during my time at [Company].
Sincerely,
[Your Name]
Job Dissatisfaction
Dear [Employer’s Name],
I am writing to inform you of my resignation from my position as [Position] at [Company]. My last day of work will be [Date], and I will be using my remaining annual leave to cover my notice period.
Although I have enjoyed working with you and the team, I have decided to resign due to job dissatisfaction. I have been exploring other career paths that align more with my interests and skills.
As I still would like to ensure a smooth transition, I am willing to assist in the handover of my responsibilities and to train my replacement. Please let me know how I can be of assistance.
Thank you for the opportunities that you have given me during my time at [Company].
Sincerely,
[Your Name]
New Opportunity
Dear [Employer’s Name],
I am writing to formally notify you of my resignation from my position as [Position] at [Company]. My last day of work will be [Date], and I will be using my remaining annual leave to cover my notice period.
I have enjoyed my time at [Company], and I am grateful for the opportunities and experiences that you have given me. However, I have recently been offered a new opportunity that I cannot pass up.
As I still would like to ensure a smooth transition, I am willing to assist in the handover of my responsibilities and to train my replacement. Please let me know how I can be of assistance.
Thank you for your understanding and support during my time at [Company].
Sincerely,
[Your Name]
Relocation
Dear [Employer’s Name],
Please accept this letter as my formal resignation from my position as [Position] at [Company]. My last day of work will be [Date], and I will be using my remaining annual leave to cover my notice period.
I have enjoyed working with you and the team over the past [Number] years, and I am grateful for the opportunities that you have given me. However, I have decided to resign due to personal reasons, specifically, I will be relocating to [Location].
As I still would like to ensure a smooth transition, I am willing to assist in the handover of my responsibilities and to train my replacement. Please let me know how I can be of assistance.
Thank you for your understanding and support during my time at [Company].
Sincerely,
[Your Name]
Tips
How to Write an Effective Resignation Letter Utilising Annual Leave
Writing a resignation letter utilising annual leave can be challenging, but it’s essential to leave a good impression with your employer. Here are some tips on how to write an effective resignation letter utilising annual leave:
- Be clear and concise about your intentions.
- Express gratitude for the opportunities and experiences you’ve had during your time with the company.
- Offer your assistance in making the transition process as smooth as possible.
- Avoid negative comments or criticism.
- Include the date of your last day of work.
Frequently Asked Questions
Q: How much notice do I need to give when resigning with annual leave?
A: Generally, you need to give the same amount of notice as your annual leave entitlement. For example, if you have four weeks of annual leave, you need to give at least four weeks’ notice.
Q: Can I use my annual leave as my notice period?
A: Yes, if your employer agrees to it. You can use your unused annual leave to cover your notice period.
Q: Do I get paid for unused annual leave if I resign?
A: Yes, you are entitled to be paid for any unused annual leave when you resign.
Q: Do I have to explain why I’m resigning?
A: No, you don’t have to explain why you’re resigning, but it’s recommended to include a brief explanation as a courtesy.
Q: Can I leave before my notice period if I use my annual leave?
A: No, you still need to give your employer the notice period as agreed in your employment contract, even if you use your annual leave.
Q: Can I change my mind after submitting a resignation letter utilising annual leave?
A: Yes, you can change your mind, but you need to discuss it with your employer as soon as possible.
Conclusion
A resignation letter utilising annual leave is a professional and courteous way to inform your employer of your intention to resign. It’s essential to be clear and concise about your intentions and to express gratitude for the opportunities and experiences you’ve had during your time with the company. By following the above tips and examples, you can leave a positive lasting impression with your employer.