If you’re planning to resign from your job and have unused annual leave, it’s important to know how to write a resignation letter with offset annual leave. This type of letter is used to inform your employer of your resignation and request that your remaining annual leave be used to offset your notice period. Below are examples and tips to help you write your resignation letter with offset annual leave.
Examples of Resignation Letter With Offset Annual Leave Sample
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, due to personal reasons, I will be unable to provide the full notice period as required by my contract.
As I have [Number] days of annual leave remaining, I would like to use this to offset my notice period. Therefore, my last day of work will be [Date].
Thank you for the opportunities you have provided me during my time at [Company Name]. I wish the company and my colleagues all the best for the future.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. I have recently been offered a new job opportunity that I feel is too good to pass up.
As I have [Number] days of annual leave remaining, I would like to use this to offset my notice period. Therefore, my last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time at [Company Name]. I have enjoyed working here and have learned a lot from my colleagues.
Yours sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with deep regret that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, my health has deteriorated to the point where I am unable to continue working in this role.
As I have [Number] days of annual leave remaining, I would like to use this to offset my notice period. Therefore, my last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time at [Company Name]. I have enjoyed working with my colleagues and will miss them greatly.
Yours faithfully,
[Your Name]
Family Reasons
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, due to family reasons, I am no longer able to continue working in this role.
As I have [Number] days of annual leave remaining, I would like to use this to offset my notice period. Therefore, my last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time at [Company Name]. I have enjoyed working with my colleagues and will miss them greatly.
Yours sincerely,
[Your Name]
Workload
Dear [Manager’s Name],
It is with regret that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, the workload for my position has increased significantly, and I am no longer able to meet the demands of the job.
As I have [Number] days of annual leave remaining, I would like to use this to offset my notice period. Therefore, my last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time at [Company Name]. I have enjoyed working with my colleagues and wish them all the best for the future.
Yours faithfully,
[Your Name]
Unhappy with Management
Dear [Manager’s Name],
I am writing to inform you of my resignation from my position as [Job Title] at [Company Name], effective [Date]. Unfortunately, I feel that the management style of the company has become unsuitable for me, and I am no longer able to perform my job to the best of my abilities.
As I have [Number] days of annual leave remaining, I would like to use this to offset my notice period. Therefore, my last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time at [Company Name]. I have enjoyed working with my colleagues and wish them all the best for the future.
Yours sincerely,
[Your Name]
Retirement
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position as [Job Title] at [Company Name], effective [Date]. After much consideration, I have decided to retire and enjoy the next chapter of my life.
As I have [Number] days of annual leave remaining, I would like to use this to offset my notice period. Therefore, my last day of work will be [Date].
Thank you for the opportunities and support you have given me during my time at [Company Name]. I have enjoyed working with my colleagues and will miss them greatly.
Yours sincerely,
[Your Name]
Tips for Writing a Resignation Letter With Offset Annual Leave Sample
When writing a resignation letter with offset annual leave, here are some tips to keep in mind:
- Be clear and concise in your letter. State your resignation, the reason why, and the number of days of annual leave you have remaining.
- Request that your remaining annual leave be used to offset your notice period.
- Thank your employer for the opportunities and support they have given you during your time at the company.
- Provide your contact details so that your employer can stay in touch with you if needed.
- Use a professional and friendly tone throughout the letter.
Frequently Asked Questions
Can I use my annual leave to offset my notice period?
Yes, if you have unused annual leave, you can use this to offset your notice period. This means that your last day of work will be the last day of your annual leave, and you will not have to work out a notice period.
How much notice do I need to give if I want to use my annual leave to offset my notice period?
You should provide as much notice as possible to your employer. Ideally, you should inform your employer of your resignation at least two weeks in advance. However, if you have unused annual leave, you can use this to offset your notice period, and your last day of work will be the last day of your annual leave.
Do I need to provide a reason for using my annual leave to offset my notice period?
No, you do not need to provide a reason for using your annual leave to offset your notice period. However, it is courteous to inform your employer of the reason for your resignation.
How should I address my resignation letter?
Your resignation letter should be addressed to your manager or supervisor. If you are unsure of who to address your letter to, check your employment contract or company handbook for guidance.
What should I include in my resignation letter?
Your resignation letter should include your name, job title, the date of your resignation, the reason for your resignation, the number of days of annual leave you have remaining, and your request to use this to offset your notice period. You should also thank your employer for the opportunities and support they have given you during your time at the company.
Do I need to provide my contact details in my resignation letter?
Yes, it is a good idea to provide your contact details in your resignation letter so that your employer can stay in touch with you if needed. Include your email address and phone number.
Conclusion
Writing a resignation letter with offset annual leave can be tricky, but it’s important to do it right to maintain a good relationship with your employer. Use the examples and tips in this article to help you write your resignation letter with offset annual leave and leave your job on a positive note.