Resigning from a job can be a difficult decision, but once you have made up your mind, the next decision is how to inform your employer. You have the option of writing a resignation letter either in email or hard copy format. Below are some examples and tips to help you choose the best option for you.
Examples of Resignation Letters
Personal Reasons – Email Resignation Letter
Dear [Manager’s Name],
Please accept this email as notice of my resignation from [Company Name]. Due to personal reasons, I have decided to resign from my position effective [Date of Resignation]. I appreciate the opportunities and experiences I have gained while working for [Company Name].
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
New Job Offer – Hard Copy Resignation Letter
[Your Address]
[City, State ZIP Code]
[Date]
[Manager’s Name]
[Company Name]
[Address]
[City, State ZIP Code]
Dear [Manager’s Name],
Please accept this letter as notice of my resignation, effective [Date of Resignation]. I have recently received a job offer that I cannot refuse, which will require me to resign from my current position at [Company Name].
I am grateful for the knowledge, skills, and experience I have gained while working at [Company Name]. Thank you for providing me with this opportunity to grow and develop in my career.
Sincerely,
[Your Name]
Poor working condition – Email Resignation Letter
Dear [Manager’s Name],
It is with regret that I must submit my resignation from [Company Name], effective [Date of Resignation]. I have enjoyed my time working here but due to the poor working conditions, I have no other option but to resign.
I appreciate the opportunities and experiences I have gained while working for [Company Name]. Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Relocation – Hard Copy Resignation Letter
[Your Address]
[City, State ZIP Code]
[Date]
[Manager’s Name]
[Company Name]
[Address]
[City, State ZIP Code]
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name]. Due to my relocation to [New City], I am unable to continue my employment with [Company Name].
I am grateful for the opportunities and experiences I have gained while working at [Company Name]. Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Health issues – Email Resignation Letter
Dear [Manager’s Name],
It is with sadness that I must tender my resignation from [Company Name], effective [Date of Resignation]. Unfortunately, my health has deteriorated and I am unable to continue working. I appreciate the opportunities and experiences I have gained while working for [Company Name].
Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Family responsibilities – Hard Copy Resignation Letter
[Your Address]
[City, State ZIP Code]
[Date]
[Manager’s Name]
[Company Name]
[Address]
[City, State ZIP Code]
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from [Company Name]. Due to my family responsibilities, I am unable to continue my employment with [Company Name].
I am grateful for the opportunities and experiences I have gained while working at [Company Name]. Thank you for your understanding and support during this time.
Sincerely,
[Your Name]
Better Career Opportunity – Email Resignation Letter
Dear [Manager’s Name],
I regret to inform you that I will be resigning from [Company Name], effective [Date of Resignation]. I have recently been offered a career opportunity that I cannot pass up.
I am grateful for the knowledge, skills and experience I have gained while working at [Company Name]. Thank you for the support and understanding you have provided me during my tenure here.
Sincerely,
[Your Name]
Tips for Writing Resignation Letters
Choose the right format
Choose the format that works best for you, whether it be an email or hard copy. Consider your relationship with your employer and what they would prefer. If you are unsure, ask them directly.
Be professional
Regardless of the format you choose, make sure you keep the letter professional. Thank your employer for the opportunities they have provided you and express gratitude for the experiences you have gained.
Give proper notice
Make sure you provide your employer with adequate notice of your resignation. This will vary depending on your position and the company’s policies, but generally, two weeks’ notice is recommended.
Offer to help with the transition
If possible, offer to help with the transition process so that your employer can easily fill your position. This may involve training new employees or helping to prepare reports for the next person to take over your role.
Keep it simple
Your resignation letter should be brief and to the point. Avoid including unnecessary details or negative comments about your employer or colleagues.
Proofread your letter
Before sending your letter, make sure to proofread it carefully for any spelling or grammar errors. This will ensure that your letter looks professional and is taken seriously by your employer.
Frequently Asked Questions
What is the best way to resign from a job?
The best way to resign from a job is to choose the format that works best for you, be professional, give proper notice, offer to help with the transition, keep it simple, and proofread your letter.
How much notice should I give when resigning?
It is recommended that you give at least two weeks’ notice when resigning from a job. However, this will vary depending on your position and the company’s policies.
Should I explain my reasons for resigning?
You do not have to explain your reasons for resigning in your letter. However, if you feel comfortable doing so, you may want to provide your employer with an explanation.
Can I resign via email?
Yes, you can resign via email. However, make sure you keep the email professional and follow the tips mentioned above.
Should I provide feedback on my experience at the company?
If you have feedback that you believe will be helpful to your employer, you may want to provide it in your resignation letter. However, make sure you keep your feedback constructive and professional.
What should I do after I have submitted my resignation letter?
After submitting your resignation letter, follow up with your employer to ensure that they received it. Also, make sure you tie up any loose ends and complete any remaining tasks before leaving your position.
Conclusion
Writing a resignation letter can be a difficult task, but by following the tips and examples provided, you can make the process much easier. Remember to choose the format that works best for you, keep the letter professional and to the point, and offer to help with the transition process.