If you are a member of the military and have received Permanent Change of Station (PCS) orders, you may need to resign from your current job. Writing a resignation letter can be challenging, especially if you are not sure how to go about it. In this article, we will provide you examples of resignation letters due to PCS orders and tips to help you write an effective resignation letter.
Examples of Resignation Letter Due To PCS Orders
Example 1: Resignation Letter Due to PCS Orders – Brief and Formal Greeting
Dear [Manager’s Name],
I regret to inform you that I will be resigning from my position as [Your Position] effective [Date of Resignation] due to PCS orders. It has been a pleasure working at [Company Name] and I will always be grateful for the opportunities I have had here. Please let me know how I can assist in making this transition as smooth as possible.
Respectfully yours,
[Your Name]
Example 2: Resignation Letter Due to PCS Orders – Personalized Greeting
Dear [Manager’s Name],
It is with a heavy heart that I tender my resignation from the position of [Your Position] at [Company Name] effective [Date of Resignation]. As you may be aware, I have recently received PCS orders that require me to relocate to [New Location]. I will always cherish the experience and knowledge gained while working with you and your team.
Please let me know how I can assist in making this transition smooth, and I would like to thank you for the support and guidance you have given me during my tenure.
Sincerely,
[Your Name]
Example 3: Resignation Letter Due to PCS Orders – Grateful and Appreciative Tone
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name]. I have recently received PCS orders, which require me to relocate to [New Location]. Working for [Company Name] has been an incredible experience, and I am grateful for the opportunities and experiences that I have gained while working here.
Please let me know how I can help during this transition period. It has been an honor working for such a reputable and supportive organization.
Best regards,
[Your Name]
Example 4: Resignation Letter Due to PCS Orders – Gracious and Thankful Tone
Dear [Manager’s Name],
Please accept this letter as my formal resignation from my position as [Your Position] at [Company Name]. As you may know, I have recently received PCS orders that require me to relocate to [New Location]. I am deeply grateful for the opportunities, support, and guidance that you and the entire team have provided me during my time here.
Thank you for the support and encouragement throughout my tenure. Please let me know how I can assist in making this transition as smooth as possible, and I wish the company continued success in the future.
Warm regards,
[Your Name]
Example 5: Resignation Letter Due to PCS Orders – Professional and Cordial Tone
Dear [Manager’s Name],
I would like to inform you that I will be resigning from my position as [Your Position] at [Company Name] effective [Date of Resignation] due to PCS orders. It has been a great honor working with you and being a part of such a professional and dynamic team.
Please let me know how I can assist in making this transition as smooth as possible. I would like to extend my gratitude to you and the entire team for the support and guidance during my tenure.
Sincerely,
[Your Name]
Example 6: Resignation Letter Due to PCS Orders – Gracious and Humble Tone
Dear [Manager’s Name],
It is with mixed feelings that I tender my resignation from my position as [Your Position] at [Company Name] due to PCS orders effective [Date of Resignation]. It has been a privilege to be a part of such a great team, and I will always remember the moments we shared together.
Please let me know how I can assist in making the transition as smooth as possible. I am grateful for the opportunities and experiences that I have gained while working here, and I am confident that the team will continue to thrive and succeed.
Best regards,
[Your Name]
Tips for Writing a Resignation Letter Due To PCS Orders
Writing a resignation letter due to PCS orders may be challenging, but these tips will help you create a professional and effective letter:
1. Keep it concise:
Your resignation letter should be brief and to the point. Use a simple and clear language to explain the reason for your resignation.
2. Be professional:
A resignation letter is a formal document, and it should be written in a professional tone. Avoid using emotional language or criticizing your employer.
3. Give notice:
It is recommended to give at least two weeks’ notice before your last day of work. This will give your employer enough time to find a replacement and make necessary arrangements.
4. Offer assistance:
Make sure to offer your assistance during the transition period. This will show your professionalism and dedication to your job.
5. Edit and proofread:
Before sending your resignation letter, make sure to edit and proofread it carefully. Check for grammar and spelling errors, and make sure the letter is well-structured.
Frequently Asked Questions (FAQs)
Q: How do I address my resignation letter?
A: Address your resignation letter to your immediate supervisor, manager or HR representative.
Q: Is it necessary to give a reason for my resignation in the letter?
A: No, it is not necessary to give a reason for your resignation in the letter. However, you should mention that you are resigning due to PCS orders.
Q: How much notice should I give before my last day of work?
A: It is recommended to give at least two weeks’ notice before your last day of work. However, if the situation requires, you may give more or less notice.
Q: Should I offer to assist during the transition period?
A: Yes, it is recommended to offer your assistance during the transition period. This will show your professionalism and dedication to your job.
Q: Can I use the same resignation letter for all employers?
A: No, it is not advisable to use the same resignation letter for all employers. Your resignation letter should be personalized and tailored to the specific employer and circumstances.
Q: When should I submit my resignation letter?
A: You should submit your resignation letter as soon as possible to give your employer enough time to find a replacement and make necessary arrangements.
Conclusion
Writing a resignation letter due to PCS orders can be challenging, but using the examples and tips provided in this article, you can create a professional and effective letter. Remember to keep it concise, be professional, give notice, offer assistance and edit and proofread your letter. With these key tips in mind, you can resign with confidence and professionalism.