When leaving a job, it is important to provide your employer with a proper 2 week notice email. This article will provide you with examples and tips on how to write a professional and effective 2 week notice email.
A proper 2 week notice email is a formal notification sent to an employer to notify them of an employee’s intention to leave their position. In this email, the employee should include their reason for leaving, the date of their last day of work, and express gratitude for the opportunity to work for the company.
Providing a 2 week notice email is considered a professional courtesy and allows the employer to make arrangements to fill the position. It also ensures that the employee leaves on good terms with their employer, which can be beneficial for future job opportunities or references. By sending a proper 2 week notice email, the employee is demonstrating respect and consideration for their current employer.
Readers can find examples of proper 2 week notice emails below and edit them as needed to fit their specific situation and job position.
Personal Reasons
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to provide my two weeks’ notice of resignation from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Paragraph 2: I would like to thank you for the opportunities I have had while working at [Company Name] and it has been an honor to be a part of the team. I will do everything I can to ensure a smooth and efficient transition during the next two weeks. Thank you again for your support and understanding during this time.
Complimentary Close: Sincerely, [Your Name]
New Employment
Greeting: Hello [Employer’s Name],
Paragraph 1: I am writing to inform you that I have accepted a new position and will be resigning from my current role as [Job Title] at [Company Name]. My last day of work will be [Date].
Paragraph 2: I would like to express my gratitude for the opportunities and experiences I have gained while working at [Company Name]. It has been a pleasure being a part of the team and I will do everything I can to ensure a smooth transition during the next two weeks. Thank you for your understanding and support during this time.
Complimentary Close: Best regards, [Your Name]
Relocation
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to provide my two weeks’ notice of resignation from my position as [Job Title] at [Company Name]. I have recently decided to relocate to [City/State/Country], and my last day of work will be [Date].
Paragraph 2: I would like to express my appreciation for the opportunities I have had while working at [Company Name]. It has been a pleasure being a part of the team and I will work diligently during the next two weeks to ensure a smooth transition. Thank you for your understanding and support during this time.
Complimentary Close: Thank you, [Your Name]
Furthering Education
Greeting: Hello [Employer’s Name],
Paragraph 1: I am writing to inform you that I have decided to further my education and will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Paragraph 2: I would like to express my gratitude for the opportunities I have had while working at [Company Name]. It has been a pleasure being a part of the team and I will ensure a smooth transition during the next two weeks. Thank you for your understanding and support during this time.
Complimentary Close: Best wishes, [Your Name]
Unhappy with Position
Greeting: Dear [Employer’s Name],
Paragraph 1: I am writing to provide my two weeks’ notice of resignation from my position as [Job Title] at [Company Name]. Unfortunately, I have not found the position to be a good match for my skills and career goals.
Paragraph 2: I would like to express my appreciation for the opportunities I have had while working at [Company Name]. It has been a pleasure being a part of the team and I will ensure a smooth transition during the next two weeks. Thank you for your understanding and support during this time.
Complimentary Close: Sincerely, [Your Name]
Health Concerns
Greeting: Hello [Employer’s Name],
Paragraph 1: I am writing to inform you that due to health concerns, I will be resigning from my position as [Job Title] at [Company Name]. My last day of work will be [Date].
Paragraph 2: I would like to express my appreciation for the opportunities I have had while working at [Company Name]. It has been a pleasure being a part of the team and I will ensure a smooth transition during the next two weeks. Thank you for your understanding and support during this time.
Complimentary Close: Thank you, [Your Name]
Tips for Writing a Proper 2 Week Notice Email
When preparing to write your 2 week notice email, keep in mind the following tips:
- Be professional in your tone and choice of words
- Include the date of your last day of work
- Provide a brief explanation for your resignation
- Express gratitude for the opportunity to work at the company
- Offer to assist in the transition process
- Proofread and edit for grammar and spelling errors
Frequently Asked Questions
How far in advance should I give my 2 weeks’ notice?
It is recommended that you provide your 2 weeks’ notice at least 2 weeks prior to your last day of work. This allows your employer enough time to find a replacement and make any necessary arrangements for the transition.
Do I need to give a reason for my resignation in the email?
While it is not required, it is recommended that you provide a brief explanation for your resignation. This can help to maintain positive relationships with your employer and colleagues.
Should I send the 2 week notice email to my supervisor or HR?
You should send the 2 week notice email to your immediate supervisor or manager. If your company has an HR department, you can also send a copy to them for their records.
What should I include in the subject line of the email?
You should include your name and the words “2 week notice” in the subject line of the email. Example: “John Doe – 2 Week Notice”.
Can I use a 2 week notice email template?
Yes, you can use a template as a guide for your 2 week notice email. However, make sure to personalize it and include specific details about your position and reason for leaving.
What should I do if my employer asks me to leave immediately after giving my 2 weeks’ notice?
If your employer asks you to leave immediately after giving your 2 weeks’ notice, remain professional and respectful. Offer to assist with the transition process in any way you can and follow any company policies regarding your departure.
Conclusion
Providing a proper 2 week notice email is an important part of leaving a job on good terms. By following the tips and examples provided in this article, you can ensure that your resignation is handled in a professional and respectful manner.