If you’re planning to resign from your job, it’s important to write a proper two week notice letter to your employer. A well-written letter can help ensure a smooth transition for both you and your employer. In this article, we’ll provide tips on how to write a proper two week notice letter and provide seven examples for you to edit as needed.
Creating a Proper Two Week Notice Letter
A proper two week notice letter should be concise and professional. Here’s how you can create one:
Introduction
Begin your letter by stating that you are resigning from your position and providing your last day of work. Use the phrase “Proper Two Week Notice Letter” in the introduction to make it clear what the letter is about.
Explanation
In the next paragraph, briefly explain your reason for leaving. You can keep it simple by saying something like, “I have decided to pursue other opportunities,” or “I have accepted a position at another company.”
It’s important to emphasize your gratitude for your time at the company and the experience you gained while working there. This can help maintain positive relationships with your current employer and colleagues.
Examples
Below are seven examples of proper two week notice letters that you can use as a guide. Feel free to edit them as needed to fit your specific situation.
Personal Reasons Two Week Notice Letter
Greeting:
Dear [Manager’s Name],
Body:
It is with a heavy heart that I submit my resignation from [Company Name]. My last day of work will be [Date]. Unfortunately, I am resigning due to personal reasons that I do not wish to disclose at this time. I want to thank you and the team for the support and guidance provided during my time at the company. I have learned a lot and will always be grateful for the experience.
Complimentary Close:
Best regards,
[Your Name]
Career Advancement Two Week Notice Letter
Greeting:
Dear [Manager’s Name],
Body:
I am writing to inform you that I have decided to resign from my position at [Company Name]. My last day of work will be [Date]. I have accepted a new opportunity that presents an exciting career advancement that I could not pass up. I want to thank you and the team for the support and guidance provided during my time at the company. I have learned a lot and will always be grateful for the experience.
Complimentary Close:
Sincerely,
[Your Name]
Relocation Two Week Notice Letter
Greeting:
Dear [Manager’s Name],
Body:
It is with regret that I must submit my resignation from [Company Name] due to my upcoming relocation to [City/State]. My last day of work will be [Date]. I want to thank you and the team for the support and guidance provided during my time at the company. I have learned a lot and will always be grateful for the experience.
Complimentary Close:
Best wishes,
[Your Name]
Health Reasons Two Week Notice Letter
Greeting:
Dear [Manager’s Name],
Body:
It is with sadness that I must resign from my position at [Company Name]. My last day of work will be [Date]. Unfortunately, I am resigning due to health reasons that require me to take time off to focus on my recovery. I want to thank you and the team for the support and guidance provided during my time at the company. I have learned a lot and will always be grateful for the experience.
Complimentary Close:
Warm regards,
[Your Name]
Moving to Another Industry Two Week Notice Letter
Greeting:
Dear [Manager’s Name],
Body:
Please accept this letter as my resignation from [Company Name]. My last day of work will be [Date]. I have made the difficult decision to pursue a career change and move to another industry. I want to thank you and the team for the support and guidance provided during my time at the company. I have learned a lot and will always be grateful for the experience.
Complimentary Close:
Respectfully yours,
[Your Name]
Unhappy in Current Position Two Week Notice Letter
Greeting:
Dear [Manager’s Name],
Body:
It is with regret that I submit my resignation from [Company Name]. My last day of work will be [Date]. After much reflection, I have decided that it is time for me to move on as I am no longer happy in my current position. I want to thank you and the team for the support and guidance provided during my time at the company. I have learned a lot and will always be grateful for the experience.
Complimentary Close:
Yours truly,
[Your Name]
Company Restructuring Two Week Notice Letter
Greeting:
Dear [Manager’s Name],
Body:
Please accept this letter as my resignation from [Company Name]. My last day of work will be [Date]. Unfortunately, I am resigning due to the recent company restructuring. I want to thank you and the team for the support and guidance provided during my time at the company. I have learned a lot and will always be grateful for the experience.
Complimentary Close:
Regards,
[Your Name]
Tips for Writing a Proper Two Week Notice Letter
Provide Sufficient Notice
It’s customary to provide at least two weeks’ notice when resigning from a job. This gives your employer sufficient time to prepare for your departure and make arrangements for your replacement. If you’re in a high-level or specialized role, you may want to consider providing more than two weeks’ notice.
Be Professional
When writing your two week notice letter, maintain a professional tone throughout the document. Avoid using negative language or criticizing your employer, even if you’re leaving due to a negative experience at the company.
Express Gratitude
Express your gratitude for your time at the company and the experience you gained while working there. This can help maintain positive relationships with your current employer and colleagues.
Offer to Help
If possible, offer to help with the transition process by training your replacement or assisting with the transfer of your responsibilities. This can help demonstrate your commitment to the company and leave a positive impression on your employer.
Proofread and Edit
Before submitting your two week notice letter, make sure to proofread and edit the document. Check for any spelling or grammatical errors and ensure that the letter is clear and concise.
Frequently Asked Questions
What should I include in my two week notice letter?
Your two week notice letter should include your resignation, your last day of work, and a brief explanation for leaving. It’s also important to express gratitude for your time at the company and offer to help with the transition process if possible.
Should I provide more than two weeks’ notice?
If you’re in a high-level or specialized role, you may want to consider providing more than two weeks’ notice to give your employer sufficient time to find a replacement or make arrangements for your departure.
Can I resign via email?
While it’s generally considered more professional to resign in person or via a formal letter, it’s acceptable to resign via email if that is the only option available to you. Make sure to follow a similar format to a formal letter and maintain a professional tone throughout the email.
Do I need to explain my reason for leaving?
While you’re not required to explain your reason for leaving, it’s generally considered courteous to provide a brief explanation in your two week notice letter. This can help maintain positive relationships with your current employer and colleagues.
What should I do if my employer asks me to leave before my two weeks are up?
If your employer asks you to leave before your two weeks are up, remain professional and comply with their request. It’s important to maintain positive relationships with your employer and colleagues, even if you’re leaving under difficult circumstances.
Can I rescind my resignation?
In some cases, it may be possible to rescind your resignation if you change your mind. However, this can damage your professional relationships and may not be possible depending on the circumstances of your resignation.
Conclusion
Writing a proper two week notice letter is an important step in resigning from your job. By following the tips outlined in this article and using the examples provided, you can ensure a smooth transition for both you and your employer.