When it comes to finding a new place to live, a landlord tenant recommendation letter can be a powerful tool. This letter is typically written by a former landlord and is intended to provide a positive reference for a tenant who is seeking a new rental property. In this article, we’ll provide some tips for writing an effective landlord tenant recommendation letter, along with several examples that you can use as a starting point.
Tips for Writing a Landlord Tenant Recommendation Letter
Before we get to the examples, let’s take a look at some tips for writing an effective landlord tenant recommendation letter:
1. Start with a Clear Title
Make sure that the title of your letter clearly indicates that it is a landlord tenant recommendation letter. This will help the reader to quickly identify the purpose of the letter and ensure that it gets the attention it deserves.
2. Provide Detailed Information
When writing your letter, be sure to provide plenty of detailed information about the tenant you are recommending. This should include information about their rental history, their payment history, and their overall demeanor as a tenant.
3. Use Specific Examples
Whenever possible, use specific examples to illustrate the qualities and characteristics that make the tenant an ideal candidate for a new rental property. This might include examples of how they have taken care of the property or how they have interacted with other tenants or neighbors.
4. Make it Personal
Finally, be sure to make your letter personal and heartfelt. This will help to convey your enthusiasm and support for the tenant, which can be incredibly valuable when it comes to securing a new place to live.
Examples of Landlord Tenant Recommendation Letters
Greeting:
Dear [Landlord’s Name],
Body:
I am writing to recommend [Tenant’s Name] as an ideal candidate for your rental property. I had the pleasure of serving as [Tenant’s Name]’s landlord for [length of time] and I can say without hesitation that [he/she] was an exceptional tenant during that time.
[Tenant’s Name] was always respectful of the property and took great care to maintain it throughout [his/her] tenancy. [He/She] was also consistently prompt with rent payments and was a pleasure to work with whenever any issues or concerns came up.
Complimentary Close:
Sincerely,
[Your Name]
Greeting:
To Whom It May Concern,
Body:
I am writing this letter to recommend [Tenant’s Name] for any future rental opportunities [he/she] may pursue. [Tenant’s Name] was a tenant of mine for [length of time] and during that time, [he/she] proved to be an excellent tenant.
[Tenant’s Name] always paid rent on time and was respectful of the property. [He/She] was also incredibly friendly and personable, which made [him/her] a popular figure among other tenants and neighbors.
Complimentary Close:
Best regards,
[Your Name]
Greeting:
Dear [Landlord’s Name],
Body:
I am writing to recommend [Tenant’s Name] as a tenant for your rental property. [He/She] was a tenant of mine for [length of time] and during that time, [he/she] was an exceptional tenant.
[Tenant’s Name] was always respectful of the property and took great care to keep it clean and well-maintained throughout [his/her] tenancy. [He/She] was also incredibly responsive whenever any issues or concerns arose, and was always eager to help in any way [he/she] could.
Complimentary Close:
Warm regards,
[Your Name]
Greeting:
Dear [Landlord’s Name],
Body:
I am writing to recommend [Tenant’s Name] for any future rental opportunities [he/she] may pursue. [Tenant’s Name] was a tenant of mine for [length of time] and during that time, [he/she] was a model tenant.
[Tenant’s Name] was always respectful of the property and of other tenants in the building. [He/She] was also incredibly responsible when it came to paying rent and taking care of any necessary maintenance or repairs.
Complimentary Close:
Best wishes,
[Your Name]
Greeting:
Dear [Landlord’s Name],
Body:
I am writing to recommend [Tenant’s Name] for any future rental opportunities [he/she] may pursue. [Tenant’s Name] was a tenant of mine for [length of time] and during that time, [he/she] proved to be an excellent tenant.
[Tenant’s Name] was always respectful of the property and took great care to keep it clean and well-maintained. [He/She] was also an excellent communicator and was always prompt in responding to any requests or concerns.
Complimentary Close:
Regards,
[Your Name]
Greeting:
To Whom It May Concern,
Body:
I am writing to provide a recommendation for [Tenant’s Name]. I had the pleasure of serving as [his/her] landlord for [length of time] and during that time, [he/she] was an excellent tenant.
[Tenant’s Name] was always respectful of the property and was incredibly responsible when it came to paying rent and taking care of any necessary maintenance or repairs. [He/She] was also a pleasure to work with and was always willing to lend a helping hand whenever it was needed.
Complimentary Close:
Best regards,
[Your Name]
Frequently Asked Questions
What should I include in a landlord tenant recommendation letter?
A landlord tenant recommendation letter should include detailed information about the tenant’s rental history, payment history, and overall demeanor as a tenant. Be sure to provide specific examples that illustrate the qualities and characteristics that make the tenant an ideal candidate for a new rental property.
How should I format my landlord tenant recommendation letter?
Your letter should be formatted like a standard business letter, with a clear and concise introduction, body, and conclusion. Be sure to use a professional tone throughout, and proofread your letter carefully before sending it out.
Can I include negative information in my landlord tenant recommendation letter?
It is generally not a good idea to include negative information in a landlord tenant recommendation letter. Instead, focus on highlighting the tenant’s positive qualities and attributes, and provide specific examples that illustrate these qualities.
How long should my landlord tenant recommendation letter be?
Your letter should be long enough to provide detailed information about the tenant, but not so long that it becomes tedious to read. Aim for a length of 300-500 words, and be sure to keep your language clear and concise throughout.
Should I include my contact information in my landlord tenant recommendation letter?
Yes, it is a good idea to include your contact information in your letter so that the reader can follow up with you if necessary. Be sure to include your name, phone number, and email address so that the reader can easily get in touch with you.
Do I need to sign my landlord tenant recommendation letter?
Yes, you should sign your letter to provide a sense of authenticity and credibility. Be sure to include your full name and title (if applicable) beneath your signature.
Conclusion
A landlord tenant recommendation letter is a valuable tool that can help tenants to secure a new rental property. By following the tips outlined in this article and using our examples as a starting point, you can create a letter that is both professional and persuasive, and that will help your tenant to stand out from the crowd.