As a job seeker, having a strong employment reference can make all the difference in landing your dream job. However, before committing to a new hire, potential employers often conduct reference checks to verify the information provided by the candidate. Writing a well-crafted employment reference check letter can help ensure that your references provide the right information to help you land the job.
When it comes to landing your dream job, having strong employment references can make all the difference. However, it’s important to ensure that your references provide the right information to potential employers. That’s where an employment reference check letter comes in handy. In this article, we’ll provide you with seven examples of employment reference check letters, along with tips to help you create your own.
An employment reference check letter is a formal letter that you send to your references to request that they provide accurate and relevant information to potential employers. This letter serves as a way to ensure that your references are aware of what information they should provide, and to encourage them to communicate your strengths and abilities in the best possible light.
With these examples, you can find a template that suits your needs and edit it as needed to match your situation.
Example 1: Request for Reference Check
Dear [Reference Name],
I hope this message finds you well. I am writing to request that you provide a reference for me as I continue my search for new employment. The position I am applying for requires two references, and I would be honored if you would be one of them.
As you know, I have always valued your opinion and the guidance you provided me during my time with [Previous Employer]. I would greatly appreciate it if you could take a few moments to provide a detailed reference regarding my work ethic, my skills, and my ability to collaborate effectively. Please feel free to contact me if you require any further information or have any questions.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example 2: Follow-Up Reference Check
Dear [Reference Name],
Thank you again for agreeing to be a reference for me in my job search. I am writing to follow up with you to ensure that you have had the opportunity to speak with the potential employer or recruiter regarding my application.
If you have not yet been contacted, I would be happy to provide you with the relevant contact information so that you can follow up with them directly. Please let me know if you require any further information or if there is anything else that I can do to help.
Thank you for your time and consideration. I truly appreciate your support and guidance.
Sincerely,
[Your Name]
Example 3: Request for Reference Letter
Dear [Reference Name],
I am currently in the process of applying for a new job and the employer has requested a reference letter to be submitted as part of my application. I would be honored if you could provide me with a reference letter given your extensive knowledge of my work and abilities.
The employer has requested that the letter include information about my work ethic, my skills, and my ability to succeed in a collaborative environment. If you require any additional information or assistance, please do not hesitate to contact me.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your Name]
Example 4: Request for Confidentiality
Dear [Reference Name],
Thank you for agreeing to be a reference for me as I continue my search for new employment. I wanted to reach out to you to request that any information you provide be kept confidential and not shared with anyone outside of the potential employer or recruiter.
I understand that confidentiality is important for both myself and the employer, and I appreciate your understanding and cooperation in this matter. Please let me know if you require any further information or if you have any questions.
Thank you for your time and consideration. I truly appreciate your support.
Sincerely,
[Your Name]
Example 5: Reference Check Request for a Former Employee
Dear [Former Employee Name],
I am currently in the process of reviewing references for a candidate who has listed you as a former employer. I would be grateful for any information you could provide regarding their work ethic, skills, ability to work collaboratively, and overall character.
Please let me know if you require any additional information or have any questions. Your prompt attention to this matter is greatly appreciated.
Sincerely,
[Your Name]
Example 6: Request for a Personal Reference
Dear [Reference Name],
I am currently in the process of applying for a new job and would be honored if you would provide a personal reference to help support my application. While I understand that you may not have direct knowledge of my work abilities, your personal knowledge of my character and work ethic would be extremely helpful to me.
If you would be willing to provide a reference, please let me know and I will provide you with more information about the position and the employer’s expectations. Thank you for your time and consideration.
Sincerely,
[Your Name]
Example 7: Request for a Character Reference
Dear [Reference Name],
I am currently in the process of applying for a new job and would be honored if you could provide me with a character reference. I am hoping that you can attest to my work ethic, my ability to work collaboratively, and my overall character.
If you require any additional information from me or have any questions, please do not hesitate to contact me. Thank you for your time and consideration.
Sincerely,
[Your Name]
Tips for Writing an Effective Employment Reference Check Letter
When writing an employment reference check letter, there are a few key tips to keep in mind:
Be clear and concise
Your letter should be easy to read and understand. Be sure to clearly state your intentions and expectations, and provide any necessary context to help your references understand what is expected of them.
Be specific
Provide specific details about the position you are applying for and the employer’s expectations. This will help your references provide more detailed and relevant information.
Provide supporting materials
Consider providing your references with a copy of your resume or cover letter, along with any other relevant materials that will help them provide a more detailed and accurate reference.
Follow up
Be sure to follow up with your references to ensure that they have provided the necessary information and to thank them for their time and effort.
Frequently Asked Questions
What should I include in my employment reference check letter?
Your employment reference check letter should include your request for a reference, any necessary context or information, and clear expectations for what information your references should provide.
How many references should I provide?
Most employers require two or three references, but be sure to check the job posting or application instructions for specifics.
Can I ask a former coworker to be a reference?
Yes, a former coworker can be a great reference as long as they can speak to your work abilities and character.
What if my reference declines my request?
Respect their decision and thank them for their time. Consider reaching out to another potential reference or seeking out a professional reference service.
Do I need to provide my references with a copy of my resume or cover letter?
While it’s not required, providing your references with additional information can help them provide a more detailed and accurate reference.
Should I follow up with my references after they provide the reference?
Yes, it’s always a good idea to follow up with your references to thank them for their time and effort, and to ensure that they have provided the necessary information.
Conclusion
An employment reference check letter is an important tool for ensuring that your references provide the right information to potential employers. With these examples and tips, you can create a well-crafted letter that will help you land your dream job.