When an employee applies for a new job or a loan, they may require a verification of their employment from their current employer. As an employer, it is essential to provide accurate and timely employment verification to avoid any legal issues. In this article, we will provide seven examples of request for verification of employment and related tips to help you create a professional letter.
Example 1: Verification of Employment for a New Job
Dear Human Resources,
I am writing to request verification of employment for [Employee Name], who has applied for a position at [New Company Name]. Please confirm the following information:
- Employee’s job title
- Employee’s hire date
- Employee’s current salary
- Employee’s employment status (full-time/part-time)
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
Example 2: Verification of Employment for a Loan Application
Dear Loan Officer,
I am writing to verify the employment of [Employee Name], who has applied for a loan with your institution. Please provide the following information:
- Employee’s job title
- Employee’s hire date
- Employee’s current salary
- Employee’s employment status (full-time/part-time)
If you require further information, please do not hesitate to contact me.
Sincerely,
[Your Name]
Example 3: Verification of Employment for a Housing Application
Dear Landlord,
I am writing to verify the employment of [Employee Name], who has applied to rent your property. Please confirm the following information:
- Employee’s job title
- Employee’s hire date
- Employee’s current salary
- Employee’s employment status (full-time/part-time)
If you require any additional information, please do not hesitate to contact me.
Sincerely,
[Your Name]
Example 4: Verification of Employment for Immigration Purposes
Dear [Immigration Officer Name],
I am writing to verify the employment of [Employee Name], who is seeking permanent residency in the United States. Please provide the following information:
- Employee’s job title
- Employee’s hire date
- Employee’s current salary
- Employee’s employment status (full-time/part-time)
If you have any questions, please do not hesitate to contact me.
Sincerely,
[Your Name]
Example 5: Verification of Employment for a Background Check
Dear [Background Check Company Name],
I am writing to verify the employment of [Employee Name], who has applied for a background check with your company. Please confirm the following information:
- Employee’s job title
- Employee’s hire date
- Employee’s current salary
- Employee’s employment status (full-time/part-time)
If you require any additional information, please do not hesitate to contact me.
Sincerely,
[Your Name]
Example 6: Verification of Employment for Child Support
Dear [Child Support Agency Name],
I am writing to verify the employment of [Employee Name], who is the non-custodial parent in a child support case. Please confirm the following information:
- Employee’s job title
- Employee’s hire date
- Employee’s current salary
- Employee’s employment status (full-time/part-time)
If you require any additional information, please do not hesitate to contact me.
Sincerely,
[Your Name]
Example 7: Verification of Employment for Jury Duty
Dear [Jury Duty Office Name],
I am writing to verify the employment of [Employee Name], who has been summoned for jury duty. Please confirm the following information:
- Employee’s job title
- Employee’s hire date
- Employee’s current salary
- Employee’s employment status (full-time/part-time)
If you require any additional information, please do not hesitate to contact me.
Sincerely,
[Your Name]
Related Tips: How to Write a Request for Verification of Employment
When writing a request for verification of employment, keep these tips in mind:
- Include the employee’s full name and job title in the letter.
- Request specific information that is required for the purpose of the letter.
- Use a professional tone and format the letter properly.
- Provide your contact information in case the recipient needs to reach you.
- Verify the letter for accuracy before sending it.
- Respond to verification requests promptly to avoid delays for the employee.
Frequently Asked Questions
What is a verification of employment?
A verification of employment is a letter that confirms an employee’s current or past employment status for a specific purpose, such as a job application, loan application, or background check.
What information should be included in a verification of employment?
A verification of employment should include the employee’s job title, hire date, current salary, and employment status (full-time or part-time). Additional information may be required depending on the purpose of the letter.
Who can request a verification of employment?
A verification of employment can be requested by an employee, a prospective employer, a loan officer, a landlord, a government agency, or any other entity that requires information about an employee’s employment status.
How long does it take to get a verification of employment?
The time it takes to get a verification of employment depends on the employer’s response time and the urgency of the request. Employers should respond to verification requests promptly to avoid any delays for the employee.
Can an employer refuse to provide a verification of employment?
An employer can refuse to provide a verification of employment if the request is not valid, the employee’s privacy is at risk, or the employer’s policy prohibits it. However, employers should provide a valid reason for refusing a request.
What should I do if I receive a request for verification of employment?
If you receive a request for verification of employment, verify the identity of the requester and the purpose of the request. Provide the information needed for the purpose of the request and respond promptly to avoid any delays for the employee.
Conclusion
Providing a verification of employment is an important responsibility of every employer. By following these examples and tips, you can create a professional and accurate letter to fulfill this responsibility and avoid any legal issues.