As an administrative assistant, a well-crafted cover letter can make all the difference in landing your dream job. To help you get started, we’ve compiled seven different cover letter templates that you can edit as needed. Whether you’re just starting out or have years of experience, you’re sure to find a template that suits your needs.
When applying for an administrative assistant position, a cover letter is an essential part of your application. Not only does it allow you to introduce yourself to the hiring manager, but it also gives you a chance to showcase your skills and experience. Below, you’ll find templates for seven different types of administrative assistant positions.
Each template includes a unique greeting, letter body, and complimentary close, so you can choose the one that best fits your style and the position you’re applying for. By editing these templates to include your own information, you can quickly and easily create a polished cover letter that is sure to grab the hiring manager’s attention.
Additionally, we’ve included some tips to help you make the most of your cover letter and stand out from the crowd.
7 Cover Letter Templates for Administrative Assistant
Executive Administrative Assistant
Greeting:
Dear Hiring Manager,
Letter Body:
As an experienced administrative assistant, I am excited to apply for the Executive Administrative Assistant position at XYZ Company. With over five years of experience working in fast-paced environments, I am confident in my ability to handle the demands of this position. I am skilled in managing calendars, coordinating travel arrangements, and providing exceptional customer service to clients and colleagues alike.
Complimentary Close:
Thank you for your consideration. I look forward to discussing my qualifications further.
Entry-Level Administrative Assistant
Greeting:
Dear Hiring Manager,
Letter Body:
I am excited to apply for the Entry-Level Administrative Assistant position at ABC Company. Although I am just starting my career, I am confident in my ability to learn quickly and work effectively in a fast-paced environment. I am skilled in data entry, customer service, and organization, and am eager to put these skills to use in a professional setting.
Complimentary Close:
Thank you for your time and consideration.
Virtual Administrative Assistant
Greeting:
Dear [Client Name],
Letter Body:
I am excited to apply for the Virtual Administrative Assistant position with [Company Name]. With a passion for organization and a knack for problem-solving, I am confident in my ability to excel in this remote role. I have experience in managing schedules, data entry, and email management, and am comfortable working independently while still meeting deadlines and maintaining communication with team members.
Complimentary Close:
Thank you for your consideration. I look forward to discussing how I can assist you in achieving your goals.
Medical Administrative Assistant
Greeting:
Dear Hiring Manager,
Letter Body:
I am excited to apply for the Medical Administrative Assistant position at [Medical Facility Name]. With a background in healthcare and a passion for organization, I am confident in my ability to thrive in this role. I have experience in managing patient records, scheduling appointments, and ensuring the smooth flow of daily operations in a medical office setting.
Complimentary Close:
Thank you for considering my application. I look forward to the opportunity to discuss how I can contribute to your team.
Legal Administrative Assistant
Greeting:
Dear Hiring Manager,
Letter Body:
I am excited to apply for the Legal Administrative Assistant position at [Law Firm Name]. With over three years of experience working in a legal setting, I am confident in my ability to manage the demands of this position. I am skilled in drafting legal correspondence, managing calendars, and conducting legal research, and am eager to put these skills to use in a professional setting.
Complimentary Close:
Thank you for considering my application. I look forward to discussing my qualifications further with you.
HR Administrative Assistant
Greeting:
Dear Hiring Manager,
Letter Body:
I am excited to apply for the HR Administrative Assistant position at [Company Name]. With a background in human resources and a passion for organization, I am confident in my ability to manage the demands of this role. I have experience in managing employee files, conducting interviews, and coordinating onboarding and offboarding procedures.
Complimentary Close:
Thank you for considering my application. I look forward to discussing how I can contribute to your HR team.
Front Desk Administrative Assistant
Greeting:
Dear Hiring Manager,
Letter Body:
I am excited to apply for the Front Desk Administrative Assistant position at [Company Name]. With experience in customer service and organization, I am confident in my ability to manage the demands of this role. I have experience in managing phone systems, greeting guests, and ensuring the smooth flow of daily operations in a front desk setting.
Complimentary Close:
Thank you for considering my application. I look forward to discussing how I can contribute to your team.
Tips for Writing a Great Cover Letter
When crafting your cover letter, keep the following tips in mind:
1. Highlight your relevant experience
Your cover letter should showcase your experience and skills as they pertain to the specific job you’re applying for. Be sure to highlight your relevant experience and qualifications early on in the letter.
2. Be concise
A cover letter should be no longer than a page, so be sure to keep your writing concise and to the point. Use short paragraphs and bullet points where appropriate to make your letter easy to read.
3. Customize for the company
Each cover letter should be tailored to the specific company you’re applying to. Research the company and its values, and incorporate this information into your letter.
4. Use a professional tone
Your cover letter should be written in a professional tone, even if you’re applying for a more casual office environment. Avoid slang and colloquialisms, and always proofread for errors.
5. End with a call to action
Your cover letter should end with a call to action, such as requesting an interview or expressing your eagerness to learn more about the position. This shows initiative and enthusiasm for the job.
6. Keep it visually appealing
Use formatting such as headers and bullet points to make your cover letter visually appealing and easy to read. This can help grab the hiring manager’s attention and make your letter stand out.
Frequently Asked Questions
Q: How long should my cover letter be?
A: Your cover letter should be no longer than a page. Be concise and to the point, and use formatting such as headers and bullet points to make your letter easy to read.
Q: What should I include in my cover letter?
A: Be sure to highlight your relevant experience and qualifications early on in the letter, and customize your letter for the specific company you’re applying to. End with a call to action, such as requesting an interview or expressing eagerness to learn more about the position.
Q: Should I include my salary requirements in my cover letter?
A: It’s generally not recommended to include salary requirements in your cover letter. This is something that can be discussed later in the hiring process.
Q: How important is the greeting in my cover letter?
A: The greeting in your cover letter is important, as it sets the tone for the rest of the letter. Address the hiring manager by name if possible, and use a professional greeting such as “Dear Hiring Manager” if you don’t have a specific name.
Q: Can I use the same cover letter for multiple job applications?
A: While it may be tempting to use the same cover letter for multiple job applications, it’s important to customize your letter for each specific company and position you’re applying for.
Q: Should I follow up after submitting my cover letter?
A: It’s generally recommended to follow up after submitting your cover letter and resume. This shows initiative and enthusiasm for the position, and can help keep your application top of mind for the hiring manager.
Conclusion
A well-crafted cover letter can make all the difference in landing your dream job as an administrative assistant. By using one of our seven templates and following our tips for writing a great cover letter, you can create a polished and professional letter that showcases your skills and experience and sets you apart from the competition. Good luck!