As an administrative assistant, your cover letter is your first opportunity to make a positive impression on a potential employer. A well-written cover letter can help you stand out from other applicants and land an interview. In this article, we’ll provide tips for writing an effective resume cover letter for administrative assistant positions and include seven examples that you can use as a guide.
Your resume cover letter should be concise, professional, and tailored to the specific job you’re applying for. It should highlight your relevant experience, skills, and accomplishments, and demonstrate your enthusiasm for the position. Your cover letter should complement, not repeat, the information in your resume.
When writing your cover letter, it’s important to research the company and the job requirements. Use the job description to identify the key skills and experiences the employer is looking for, and tailor your letter accordingly.
Examples
Example 1: Administrative assistant with experience
Dear Hiring Manager,
I am writing to express my interest in the administrative assistant position at XYZ Company. With over five years of experience in administrative support roles, I am confident in my ability to excel in this role.
In my current position at ABC Company, I have demonstrated exceptional organizational and communication skills, and I have a proven track record of managing multiple tasks and meeting deadlines. I am proficient in Microsoft Office and have experience with CRM software.
Thank you for considering my application. I am excited about the opportunity to contribute to the success of XYZ Company as an administrative assistant.
Sincerely,
Jane Doe
Example 2: Entry-level administrative assistant
Dear Hiring Manager,
I am writing to apply for the administrative assistant position at XYZ Company. As a recent graduate with a degree in business administration, I am excited about the opportunity to begin my career in this role.
While I may not have direct experience in the field, I have developed strong organizational and communication skills through my coursework and previous internships. I am proficient in Microsoft Office and have experience with CRM software.
Thank you for considering my application. I am eager to learn and grow as an administrative assistant at XYZ Company.
Sincerely,
John Smith
Example 3: Administrative assistant with strong customer service skills
Dear Hiring Manager,
I am excited to apply for the administrative assistant position at XYZ Company. With over three years of experience in customer service roles, I am confident in my ability to provide excellent support to customers and colleagues.
At ABC Company, I developed strong communication and problem-solving skills, and I consistently received positive feedback from customers and supervisors. I am proficient in Microsoft Office and have experience with CRM software.
Thank you for considering my application. I am excited about the opportunity to contribute my skills and experience to the success of XYZ Company as an administrative assistant.
Sincerely,
Jane Smith
Example 4: Administrative assistant with project management experience
Dear Hiring Manager,
I am writing to apply for the administrative assistant position at XYZ Company. With experience in project management and administrative support, I am confident in my ability to excel in this role.
In my current position at ABC Company, I have managed multiple projects and coordinated with internal and external stakeholders to ensure successful outcomes. I have strong attention to detail and am proficient in Microsoft Office and project management software.
Thank you for considering my application. I am excited about the opportunity to use my skills and experience to support the success of XYZ Company as an administrative assistant.
Sincerely,
John Doe
Example 5: Administrative assistant with data entry experience
Dear Hiring Manager,
I am writing to express my interest in the administrative assistant position at XYZ Company. With experience in data entry and administrative support, I am confident in my ability to contribute to the success of your team.
In my current position at ABC Company, I have developed strong attention to detail and accuracy in data entry, and I have experience with a variety of software programs, including Microsoft Office and CRM systems.
Thank you for considering my application. I am excited about the opportunity to bring my skills and experience to the administrative assistant role at XYZ Company.
Sincerely,
Jane Doe
Example 6: Administrative assistant with event planning experience
Dear Hiring Manager,
I am excited to apply for the administrative assistant position at XYZ Company. With experience in event planning and administrative support, I am confident in my ability to excel in this role.
In my previous position at ABC Company, I planned and executed successful events for clients and employees, and I provided administrative support to the team. I am detail-oriented and proficient in Microsoft Office and project management software.
Thank you for considering my application. I am eager to contribute my skills and experience to the success of XYZ Company as an administrative assistant.
Sincerely,
John Smith
Tips for Writing an Effective Resume Cover Letter for Administrative Assistant Positions
Here are some tips to help you write an effective resume cover letter for administrative assistant positions:
1. Use a professional tone
Your cover letter should be formal and professional in tone, and free of any errors or typos. Use a business letter format and address the hiring manager by name, if possible.
2. Highlight your relevant experience and skills
Your cover letter should highlight your relevant experience and skills, and demonstrate your enthusiasm for the position. Use specific examples to show how your experience and skills match the job requirements.
3. Tailor your letter to the job description
Use the job description to identify the key skills and experiences the employer is looking for, and tailor your letter accordingly. Make sure to address any specific qualifications or requirements listed in the job posting.
4. Keep it concise
Your cover letter should be concise and to the point, and should not repeat information that is already in your resume. Aim for one page or less.
5. Edit and proofread carefully
Before submitting your cover letter, make sure to edit and proofread it carefully for errors or typos. Get someone else to review it as well, if possible.
Frequently Asked Questions
Q: How long should my cover letter be?
A: Your cover letter should be one page or less, and should not exceed 300-350 words. Keep it concise and to the point.
Q: Should I address my cover letter to a specific person?
A: If possible, address your cover letter to the hiring manager by name. If you are not sure who to address it to, use a generic greeting such as “Dear Hiring Manager.”
Q: Can I use the same cover letter for multiple job applications?
A: While it may be tempting to use the same cover letter for multiple job applications, it’s important to tailor your letter to the specific job and company you’re applying to. Use the job description to identify the key skills and experiences the employer is looking for, and tailor your letter accordingly.
Q: What should I include in the greeting of my cover letter?
A: When addressing your cover letter, use a formal greeting such as “Dear Hiring Manager.” If you know the name of the hiring manager, address them by name.
Q: What should I include in the body of my cover letter?
A: In the body of your cover letter, include a brief introduction, a summary of your relevant experience and skills, and specific examples of how you have demonstrated those skills in previous roles. Use the job description to tailor your letter to the specific job and company you’re applying to.
Q: What should I include in the closing of my cover letter?
A: In the closing of your cover letter, thank the hiring manager for considering your application, and express your interest in the position. Include your contact information and indicate that you look forward to hearing from them.
Q: How can I make my cover letter stand out?
A: To make your cover letter stand out, be sure to highlight your relevant experience and skills, and tailor your letter to the specific job and company you’re applying to. Use specific examples to demonstrate your qualifications, and show enthusiasm for the position.
Conclusion
A well-crafted cover letter is an important part of any job application, and can help you stand out from other applicants. By following the tips and examples in this article, you can write an effective resume cover letter for administrative assistant positions and increase your chances of landing an interview.