When you’re looking for a new job, you’ll often need to provide a certificate of employment (COE) from your previous employer. This document confirms your employment history and your last position. However, not all employers will give you a COE without a formal request letter. In this article, we’ll provide you with several examples of certificate employment sample request letter for COE, as well as some tips for writing a successful one yourself.
Examples of Certificate Employment Sample Request Letter for COE
Request for Certificate of Employment to Former Employer
Dear Sir/Madam,
I hope this message finds you well. I am writing to formally request a certificate of employment (COE) from my previous employer. I have been offered a new position and my new employer has requested that I provide a COE as part of the onboarding process.
Thank you for your time and consideration. I look forward to hearing from you soon.
Sincerely,
[Your name]
[Your contact information]
Request for Certificate of Employment for Visa Application
Dear [Employer’s Name],
I am writing to request a certificate of employment (COE) for my visa application. I need this document to prove that I have a job and will be returning to my home country at the end of my trip. I would appreciate if you could provide me with the necessary information as soon as possible so that I can move forward with my visa application.
Thank you for your help in this matter.
Sincerely,
[Your name]
[Your contact information]
Request for Certificate of Employment for Bank Loan
Dear [Employer’s Name],
I am writing to request a certificate of employment (COE) for the purpose of applying for a bank loan. The bank requires this document to verify my employment status and income. I would appreciate if you could provide me with the necessary information as soon as possible so that I can move forward with my loan application.
Thank you for your help in this matter.
Sincerely,
[Your name]
[Your contact information]
Request for Certificate of Employment for Government Agency
Dear [Employer’s Name],
I am writing to request a certificate of employment (COE) for the purpose of applying for a government agency. The agency requires this document to verify my employment status and tenure. I would appreciate if you could provide me with the necessary information as soon as possible so that I can move forward with my application.
Thank you for your help in this matter.
Sincerely,
[Your name]
[Your contact information]
Request for Certificate of Employment for Graduate School
Dear [Employer’s Name],
I am writing to request a certificate of employment (COE) for the purpose of applying for graduate school. The school requires this document to verify my employment status and work experience. I would appreciate if you could provide me with the necessary information as soon as possible so that I can move forward with my application.
Thank you for your help in this matter.
Sincerely,
[Your name]
[Your contact information]
Request for Certificate of Employment for Rental Application
Dear [Employer’s Name],
I am writing to request a certificate of employment (COE) for the purpose of applying for a rental property. The landlord requires this document to verify my employment status and ability to pay rent. I would appreciate if you could provide me with the necessary information as soon as possible so that I can move forward with my rental application.
Thank you for your help in this matter.
Sincerely,
[Your name]
[Your contact information]
Tips for Writing a Successful Certificate of Employment Request Letter
Include a Clear Reason for the Request
When writing a certificate of employment request letter, it’s important to clearly state your reason for the request. This will help your previous employer understand why you need the document and respond to your request in a timely manner.
Provide Your Contact Information
Make sure to include your contact information in the request letter. This will allow your previous employer to get in touch with you if they need more information or have any questions about your request.
Be Polite and Professional
Keep in mind that you’re asking a favor from your previous employer, so it’s essential to be polite and professional in your request letter. This will increase your chances of getting a positive response and ensure that you maintain good relationships with your former employer.
Find Examples and Edit Them as Needed
One of the easiest ways to write a successful certificate of employment request letter is to find examples and edit them as needed. You can use the examples we provided in this article as a starting point, but make sure to customize them to fit your specific situation.
Frequently Asked Questions
What should I include in a certificate of employment request letter?
A certificate of employment request letter should include your reason for the request, your contact information, and a polite and professional tone. You can also include any specific information that you need to be included in the certificate, such as your job title or tenure.
How long should a certificate of employment request letter be?
A certificate of employment request letter should be short and to the point, but it should provide enough information for your previous employer to understand your request. A good length is around 40 to 50 sentences, divided into two paragraphs.
How do I address the letter?
Your greeting should be polite and professional. You can address the letter to your previous employer by name, or you can use a general greeting such as “Dear Sir/Madam.”
What should I do if I don’t receive a response?
If you don’t receive a response to your certificate of employment request letter, you can follow up with a phone call or email. Keep in mind that your previous employer may be busy, so it’s important to give them a few days to respond before following up.
Can I use a template for my request letter?
Yes, you can use a template for your certificate of employment request letter. However, make sure to customize it to fit your specific situation and include all the necessary information.
What if my previous employer refuses to provide a certificate of employment?
If your previous employer refuses to provide a certificate of employment, you can try to negotiate with them or explain why the document is necessary. If they still refuse, you may need to seek legal advice.
Conclusion
Requesting a certificate of employment from your previous employer can seem daunting, but it doesn’t have to be. By following the tips and examples we provided in this article, you can write a successful certificate of employment request letter and get the document you need for your next job or application. Remember to be polite and professional, provide clear reasons for your request, and customize the examples to fit your specific situation.