If you’re changing jobs or need a certificate of employment for any other purpose, you might need to request one from your previous employer. Writing a request letter is an appropriate way to formally ask for this document. In this article, we’ll provide some sample request letters for a certificate of employment from a previous employer. You can use these examples as a reference and edit them as needed.
Examples of Sample Request Letters for Certificate of Employment from Previous Employer
Request for Certificate of Employment for New Job
Dear [Name of Previous Employer’s HR Manager],
I am writing to request a certificate of employment from my time at [Name of Previous Employer]. I recently obtained a new job and need this document to complete my hiring paperwork. I would appreciate it if you could provide me with this certificate at your earliest convenience.
Thank you for your prompt attention to this matter.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Request for Certificate of Employment for Visa Application
Dear [Name of Previous Employer’s HR Manager],
I am writing to request a certificate of employment from [Name of Previous Employer] for my visa application. I have been offered a job opportunity in another country and need to provide this document as part of my application process. If it is possible, could you please indicate on the certificate the duration of my employment with the company?
Thank you for your assistance with this matter.
Best regards,
[Your Name]
[Your Contact Information]
[Date]
Request for Certificate of Employment for Personal Records
Dear [Name of Previous Employer’s HR Manager],
I am writing to request a certificate of employment from [Name of Previous Employer] for my personal records. I would appreciate it if you could provide me with this document as soon as possible.
Thank you for your assistance in this matter.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Request for Certificate of Employment for Education Purposes
Dear [Name of Previous Employer’s HR Manager],
I am writing to request a certificate of employment from [Name of Previous Employer] for my education purposes. I would appreciate it if you could provide me with this document at your earliest convenience.
Thank you for your assistance in this matter.
Best regards,
[Your Name]
[Your Contact Information]
[Date]
Request for Certificate of Employment for Legal Purposes
Dear [Name of Previous Employer’s HR Manager],
I am writing to request a certificate of employment from [Name of Previous Employer] for legal purposes. I have an ongoing legal matter that requires this document, and I would appreciate it if you could provide me with it as soon as possible.
Thank you for your assistance in this matter.
Sincerely,
[Your Name]
[Your Contact Information]
[Date]
Request for Certificate of Employment for Government Agency
Dear [Name of Previous Employer’s HR Manager],
I am writing to request a certificate of employment from [Name of Previous Employer] for a government agency. This document is required as part of my application for a government program, and I would appreciate it if you could provide me with it as soon as possible.
Thank you for your assistance in this matter.
Best regards,
[Your Name]
[Your Contact Information]
[Date]
Tips for Writing a Request Letter for Certificate of Employment from Previous Employer
If you need to request a certificate of employment from your previous employer, here are some tips to keep in mind:
- Be specific about the purpose of your request.
- Provide all the necessary information, such as your name and contact information, the dates of your employment, and the reason for your request.
- Be polite and professional in your tone.
- Request the document well in advance of when you need it, to allow time for processing.
- Follow up with the employer if you don’t receive a response within a reasonable amount of time.
Frequently Asked Questions
Can I request a certificate of employment from my previous employer even if I left on bad terms?
Yes, you can still request a certificate of employment from a previous employer even if you left on bad terms. However, it’s important to approach the request politely and professionally.
What information should be included in a certificate of employment?
A certificate of employment should include your name, the dates of your employment, your job title or position, your salary (if applicable), and any other relevant details about your employment history with that company.
How long does it take to receive a certificate of employment?
The processing time for a certificate of employment can vary depending on the employer’s policies and procedures. It’s best to request the document well in advance of when you need it, to allow time for processing.
Is there a fee for requesting a certificate of employment?
Some employers may charge a fee for providing a certificate of employment. However, this is not always the case, so it’s best to check with the employer’s HR department.
Can I use a template for my request letter?
Yes, you can use a template as a starting point for your request letter. Just be sure to personalize it and tailor it to your specific needs.
What should I do if I don’t receive a response to my request?
If you don’t receive a response to your request within a reasonable amount of time, follow up with the employer to inquire about the status of your request.
Conclusion
Requesting a certificate of employment from a previous employer is a common task that many people need to do. By following the tips and using the sample request letters provided in this article, you can effectively request this document and get the information you need for your job search, visa application, or other purposes.