If you are unable to collect your diploma in person, you can authorize someone else to do it for you. An authorization letter acts as a permission granted by the diploma holder to the authorized person. In this article, we will provide some sample authorization letters for claiming diplomas.
An authorization letter is a legal document which gives permission to another person to act on your behalf. The letter must contain the name of the authorized person, a valid reason, and the duration of the authorization. By providing an authorization letter, you allow the authorized person to claim your diploma.
Readers can find examples of authorization letters below and edit them as needed.
Tips for Writing an Authorization Letter for Claiming Diploma
Before writing the authorization letter, keep the following tips in mind:
- Include your full name, student ID, and contact information.
- Mention the name of the person whom you are authorizing to claim your diploma.
- Specify the reason for the authorization and the duration of authorization.
- Provide relevant details such as the date and location of the diploma collection.
- Sign the letter and include a copy of your valid government-issued photo ID.
Authorization Letter Samples for Claiming Diploma
Authorization Letter for Claiming Diploma – Medical Reasons
Dear Sir/Madam,
I, [Your Name], am unable to claim my diploma due to medical reasons. I hereby authorize [Authorized Person’s Name] to claim my diploma on my behalf. The diploma was awarded to me by [Name of Institution] on [Date of Graduation].
[Authorized Person’s Name] will be required to present this letter along with a copy of my government-issued photo ID for verification purposes. The diploma can be collected from the [Name and Address of Institution] on [Date of Collection].
Thank you for your assistance in this matter.
Sincerely,
[Your Name and Signature]
[Repeat the above section for each letter sample]
Frequently Asked Questions
Can I authorize anyone to claim my diploma?
You can authorize anyone that you trust to claim your diploma. However, they will need to present a copy of your government-issued photo ID for verification purposes.
Do I need to provide a reason for the authorization?
It is always best to provide a reason for the authorization. This helps to avoid any suspicion and ensures that the authorized person can collect the diploma without any issues.
Can I authorize a family member to claim my diploma?
Yes, you can authorize a family member to claim your diploma. However, you must ensure that they have a copy of your government-issued photo ID for verification purposes.
Do I need to pay any fees for the authorization?
No, you do not need to pay any fees for the authorization. However, you may need to pay a fee for the diploma collection.
Is it possible to revoke the authorization?
Yes, you can revoke the authorization at any time by notifying the institution in writing. It is recommended to provide a copy of the revocation letter to the authorized person for their reference.
Can the authorized person claim multiple diplomas on my behalf?
It depends on the institution’s policy. Check with the institution if they allow the authorized person to claim multiple diplomas on your behalf.
Conclusion
An authorization letter for claiming a diploma is an important legal document that allows someone else to act on your behalf. By following the tips and using the samples provided above, you can create an authorization letter that is clear, concise, and legally valid. Always ensure that the authorized person has a copy of your government-issued photo ID for verification purposes.