Are you in need of a transcript of records and diploma for a job application or further studies? If you are unable to personally claim them from your school, you can authorize someone to do it on your behalf. In this article, we will provide sample authorization letters for transcript of records and diploma that you can use as a guide.
As a student or graduate, it is essential to have a copy of your transcript of records and diploma. However, if you are unable to collect them personally, there is no need to worry. You can authorize someone you trust to obtain them for you. Below, we provide you with sample authorization letters for transcript of records and diploma, which you can modify and use for your situation.
Tips for Writing Sample Authorization Letter for Transcript of Records and Diploma
When writing an authorization letter, make sure it is clear and concise. Below are some tips on how to write a sample authorization letter for transcript of records and diploma:
Title: Be Specific
Ensure that the title of your authorization letter is specific and indicates the purpose of the letter, whether it is for a transcript of records or a diploma.
Detailed Letter Body
Provide detailed information on the person you are authorizing, the reason for the authorization, and the duration of the authorization.
Greeting
Start each letter with a proper greeting that matches the level of formality of the letter’s purpose.
Complimentary Close
End the letter with an appropriate complimentary close, expressing your gratitude and providing your signature and contact details.
Examples of Sample Authorization Letter for Transcript of Records and Diploma
Example 1: Authorization Letter for Transcript of Records
Dear Sir/Madam,
I, [Your Name], authorize my sister, [Sister’s Name], to collect my transcript of records from [School Name]. My sister will present her identification cards and a copy of my ID to verify her identity.
I hereby grant her the authority to act on my behalf until [Date].
Thank you for your assistance.
Sincerely,
[Your Signature]
Example 2: Authorization Letter for Diploma
Dear [School Registrar],
I hereby authorize my brother, [Brother’s Name], to receive my diploma from your office. He will present his ID and a copy of my ID to verify his identity.
Please provide him with my diploma, and I grant him the authority to act on my behalf until [Date].
Thank you for your assistance.
Respectfully,
[Your Signature]
Example 3: Authorization Letter for Transcript of Records and Diploma
Dear [School Registrar],
I authorize [Authorized Person’s Name] to collect my transcript of records and diploma from [School Name]. He/She will present his/her ID and a copy of my ID to verify his/her identity.
Please provide him/her with my transcript of records and diploma, and I grant him/her the authority to act on my behalf until [Date].
Thank you for your assistance.
Best regards,
[Your Signature]
Example 4: Authorization Letter for Transcript of Records for Employment Purposes
Dear [School Registrar],
I hereby authorize [Authorized Person’s Name] to collect my transcript of records from [School Name] for employment purposes. He/She will present his/her ID and a copy of my ID to verify his/her identity.
Please provide him/her with my transcript of records, and I grant him/her the authority to act on my behalf until [Date].
Thank you for your assistance.
Yours sincerely,
[Your Signature]
Example 5: Authorization Letter for Diploma for Immigration Purposes
Dear [School Registrar],
I authorize [Authorized Person’s Name] to collect my diploma from [School Name] for immigration purposes. He/She will present his/her ID and a copy of my ID to verify his/her identity.
Please provide him/her with my diploma, and I grant him/her the authority to act on my behalf until [Date].
Thank you for your kind attention.
Yours faithfully,
[Your Signature]
Example 6: Authorization Letter for Duplicate Transcript of Records
Dear [School Registrar],
I authorize [Authorized Person’s Name] to collect a duplicate copy of my transcript of records from [School Name]. He/She will present his/her ID and a copy of my ID to verify his/her identity.
Please provide him/her with a duplicate copy of my transcript of records, and I grant him/her the authority to act on my behalf until [Date].
Thank you for your assistance.
Yours truly,
[Your Signature]
Example 7: Authorization Letter for Diploma Pick-up and Transcript of Records Delivery
Dear [School Registrar],
I authorize [Authorized Person’s Name] to pick up my diploma and deliver my transcript of records to [Recipient’s Name] on my behalf. He/She will present his/her ID and a copy of my ID to verify his/her identity.
Please provide him/her with my diploma and a copy of my transcript of records, and I grant him/her the authority to act on my behalf until [Date].
Thank you for your assistance.
Sincerely,
[Your Signature]
Frequently Asked Questions (FAQs)
Q: What is an authorization letter?
An authorization letter is a legal document that grants permission to someone to act on behalf of another person.
Q: What should be included in an authorization letter for transcript of records and diploma?
The authorization letter should include the name of the authorized person, the purpose of the authorization, the duration of the authorization, and the name of the person authorizing.
Q: Is it necessary to notarize an authorization letter for transcript of records and diploma?
Notarization is not always required, but it may be required in some cases, such as when obtaining documents for legal or official purposes.
Q: Can I use the same authorization letter for both my transcript of records and diploma?
Yes, you can use the same authorization letter for both your transcript of records and diploma if both documents need to be collected together. However, if they need to be collected separately, you will need to write two separate authorization letters.
Q: Do I need to provide a copy of my ID when writing an authorization letter?
Yes, it is essential to provide a copy of your ID to verify your identity and ensure that the authorized person collects your documents correctly.
Q: How long is an authorization letter valid for?
An authorization letter’s validity period depends on the duration specified in the letter, which can range from a few days to a few months.
Q: Can I modify the sample authorization letters provided in this article?
Yes, you can modify the sample authorization letters to suit your needs, but ensure that the necessary information is included, such as the name of the authorized person, the purpose of the authorization, the duration of the authorization, and the name of the person authorizing.
Conclusion
Writing an authorization letter for transcript of records and diploma can be daunting, but with our sample authorization letters, you can easily write one yourself. Remember to provide all the necessary details and verify the identity of the authorized person to ensure that your documents are collected correctly. We hope that this article has been helpful to you.