If you are unable to personally claim your diploma from your school or university, you can draft an authorization letter to officially grant someone else the right to claim it on your behalf. In this article, we will provide tips and examples of sample authorization letters for claiming diploma, which can be easily edited to suit your specific needs.
An authorization letter for claiming a diploma is a formal document that enables someone, such as a family member or a friend, to claim your diploma on your behalf. This letter should include your full name, the name of the authorized person, and the reason why you cannot claim the diploma yourself.It is important to ensure that the letter is written professionally and clearly states the details of the authorization. By providing specific instructions to the authorized person, you can avoid any confusion or misunderstandings in the process of claiming your diploma.You can find examples of sample authorization letters for claiming diploma below, which can be edited and personalized to meet your needs.
Tips for Writing a Sample Authorization Letter for Claiming Diploma
– Title: Start the letter with a clear and concise title, such as “Authorization Letter for Claiming Diploma.”
– Greeting: Address the authorized person politely and professionally, using their full name or appropriate title.
– Body: Clearly state the reason for the letter and the details of the authorization. Include your full name, the authorized person’s name, and any specific instructions or requirements for claiming the diploma.
– Complimentary close: Thank the authorized person for their assistance and include your contact details for any further communication.
Examples of Sample Authorization Letters for Claiming Diploma
Authorization Letter for Claiming Diploma Due to Illness
Dear Ms. Smith,
I, John Doe, am unable to personally claim my diploma from XYZ University due to my illness. I am authorizing my sister, Jane Doe, to claim my diploma on my behalf.
Please bring a copy of my identification card and a signed copy of this letter to the university’s registrar office to claim the diploma.
Thank you for your assistance.
Sincerely,
John Doe
Authorization Letter for Claiming Diploma by Family Member
Dear Mr. Johnson,
I, Sarah Lee, am unable to personally claim my diploma from ABC University due to my family emergency. I am authorizing my mother, Susan Lee, to claim my diploma on my behalf.
Please bring a copy of my identification card and a signed copy of this letter to the university’s registrar office to claim the diploma.
Thank you for your assistance.
Best regards,
Sarah Lee
Authorization Letter for Claiming Diploma by Friend
Dear Ms. Brown,
I, David Wilson, am unable to personally claim my diploma from LMN University due to my work commitments. I am authorizing my friend, Mark Smith, to claim my diploma on my behalf.
Please bring a copy of my identification card and a signed copy of this letter to the university’s registrar office to claim the diploma.
Thank you for your assistance.
Sincerely,
David Wilson
Authorization Letter for Claiming Diploma by Legal Guardian
Dear Registrar,
I, Mary Johnson, am the legal guardian of my son, Michael Johnson. I am unable to personally claim his diploma from PQR University due to a medical emergency. I am authorizing his aunt, Linda Jones, to claim his diploma on his behalf.
Please bring a copy of Michael’s identification card, a copy of my identification card, and a signed copy of this letter to the university’s registrar office to claim the diploma.
Thank you for your help.
Best regards,
Mary Johnson
Authorization Letter for Claiming Diploma Due to Relocation
Dear Sir/Madam,
I, Alex Chen, am unable to personally claim my diploma from EFG University due to my relocation to another city. I am authorizing my friend, Lisa Li, to claim my diploma on my behalf.
Please bring a copy of my identification card, a copy of Lisa’s identification card, and a signed copy of this letter to the university’s registrar office to claim the diploma.
Thank you for your cooperation.
Best regards,
Alex Chen
Authorization Letter for Claiming Diploma Due to Travel
Dear Registrar,
I, Rachel Green, am unable to personally claim my diploma from HIJ University due to my travel plans. I am authorizing my brother, Ross Green, to claim my diploma on my behalf.
Please bring a copy of my identification card, a copy of Ross’s identification card, and a signed copy of this letter to the university’s registrar office to claim the diploma.
Thank you for your help.
Best regards,
Rachel Green
Frequently Asked Questions
Can a friend claim my diploma for me?
Yes, you can authorize a friend or family member to claim your diploma on your behalf by drafting an authorization letter.
What should I include in the authorization letter?
The authorization letter should include your full name, the authorized person’s full name, and the reason why you cannot claim the diploma yourself. You should also include any specific instructions or requirements for claiming the diploma.
Does the authorized person need to provide identification to claim the diploma?
Yes, the authorized person will need to provide a copy of your identification card and their own identification card to claim the diploma.
Can I authorize more than one person to claim my diploma?
Yes, you can authorize multiple people to claim your diploma by including their full names in the authorization letter.
Do I need to notarize the authorization letter?
It depends on the requirements of your school or university. Some institutions may require you to notarize the authorization letter before it can be accepted.
Can I claim my diploma at a later date after authorizing someone else to claim it?
Yes, you can still claim your diploma at a later date if you change your mind. However, you may need to provide additional documentation or follow specific procedures to do so.
Conclusion
By following the above tips and examples, you can easily draft an authorization letter for claiming your diploma. Remember to include all the necessary details and instructions to ensure a smooth and hassle-free process.