If you have been asked to write a tenant reference letter, you may be wondering where to start. It can be a daunting task to come up with the right words to describe someone’s qualities and attributes in a way that is both professional and personal. Here are some tips to help you create a great tenant reference letter that will be helpful to both you and the person you are writing about.
Tips for Writing A Tenant Reference Letter
When writing a tenant reference letter, there are a few key things to keep in mind:
- Be honest and factual
- Keep it concise and to the point
- Highlight the person’s positive qualities and attributes
- Include any relevant details about their tenancy
- Provide contact information for yourself so the reader can follow up with any questions
- Offer to provide additional information if needed
Remember, a tenant reference letter can be an important tool for someone who is trying to secure a new rental property. By providing an accurate and positive assessment of their tenancy, you can help them stand out from other applicants.
Examples of Tenant Reference Letters
Reference for John Doe
Dear [Landlord’s Name],
I am writing to provide a reference for John Doe, who was a tenant in my rental property for the past two years. During his tenancy, John was a model tenant who always paid his rent on time and took excellent care of the property.
John is a responsible and reliable person who always communicated clearly and promptly. I would highly recommend him as a tenant to any landlord.
Sincerely,
[Your Name and Contact Information]
Reference for Jane Smith
Dear [Landlord’s Name],
I am writing to provide a reference for Jane Smith, who was a tenant in my rental property for the past year. During her tenancy, Jane was an excellent tenant who always paid her rent on time and kept the property clean and well-maintained.
Jane is a friendly and communicative person who always responded promptly to any requests or concerns. I would highly recommend her as a tenant to any landlord.
Sincerely,
[Your Name and Contact Information]
Reference for Mike Johnson
Dear [Landlord’s Name],
I am writing to provide a reference for Mike Johnson, who was a tenant in my rental property for the past three years. During his tenancy, Mike was an excellent tenant who always paid his rent on time and kept the property in excellent condition.
Mike is a responsible and trustworthy person who is always willing to help out and go the extra mile. I would highly recommend him as a tenant to any landlord.
Sincerely,
[Your Name and Contact Information]
Reference for Sarah Lee
Dear [Landlord’s Name],
I am writing to provide a reference for Sarah Lee, who was a tenant in my rental property for the past two years. During her tenancy, Sarah was an excellent tenant who always paid her rent on time and kept the property clean and well-maintained.
Sarah is a friendly and reliable person who always communicated clearly and promptly. I would highly recommend her as a tenant to any landlord.
Sincerely,
[Your Name and Contact Information]
Reference for Tom Jackson
Dear [Landlord’s Name],
I am writing to provide a reference for Tom Jackson, who was a tenant in my rental property for the past year. During his tenancy, Tom was a model tenant who always paid his rent on time and kept the property in excellent condition.
Tom is a responsible and courteous person who always treated the property and his neighbors with respect. I would highly recommend him as a tenant to any landlord.
Sincerely,
[Your Name and Contact Information]
Reference for Emily Davis
Dear [Landlord’s Name],
I am writing to provide a reference for Emily Davis, who was a tenant in my rental property for the past three years. During her tenancy, Emily was a model tenant who always paid her rent on time and took excellent care of the property.
Emily is a friendly and responsible person who always communicated clearly and promptly. I would highly recommend her as a tenant to any landlord.
Sincerely,
[Your Name and Contact Information]
Reference for Mark Wilson
Dear [Landlord’s Name],
I am writing to provide a reference for Mark Wilson, who was a tenant in my rental property for the past two years. During his tenancy, Mark was a responsible and reliable tenant who always paid his rent on time and kept the property in excellent condition.
Mark is a courteous and respectful person who always communicated clearly and promptly. I would highly recommend him as a tenant to any landlord.
Sincerely,
[Your Name and Contact Information]
Frequently Asked Questions
What should I include in a tenant reference letter?
A tenant reference letter should include basic information about the tenant, such as their name and the dates of their tenancy. It should also highlight their positive qualities and attributes, such as their reliability, responsibility, and cleanliness. You may also want to mention any specific details about their tenancy, such as the condition of the property when they moved in and out, and whether they paid their rent on time.
How long should a tenant reference letter be?
A tenant reference letter should be concise and to the point. It should be no longer than one page, and ideally should be no more than three or four paragraphs.
What should I say about a tenant who had some issues during their tenancy?
If a tenant had some issues during their tenancy, you should be honest about these, but also highlight any positive qualities or improvements they made. For example, if they were initially late with their rent but then improved, you could mention this and highlight their current reliability.
Should I include my contact information in the tenant reference letter?
Yes, it is important to include your contact information in the tenant reference letter so the reader can follow up with any questions or requests for further information.
What if I don’t have much to say about the tenant?
If you don’t have much to say about the tenant, you can still provide a basic reference that includes their name, dates of tenancy, and confirmation that they paid their rent on time and did not cause any problems. However, if possible, try to highlight at least one positive attribute or quality.
What if I don’t feel comfortable providing a reference for the tenant?
If you don’t feel comfortable providing a reference, it is best to politely decline. You can simply state that you are not able to provide a reference at this time.
Conclusion
If you follow these tips and examples, you should be well on your way to creating a great tenant reference letter that will be helpful to both you and the person you are writing about. Remember to be honest, factual, and highlight the tenant’s positive qualities and attributes, and you can’t go wrong.