Resigning from a job can be a difficult and stressful process. The first step in the process is writing a formal resignation letter. This letter should be brief, professional, and express gratitude for the opportunity to work with the company. Below are seven examples of how to write a formal resignation letter. Feel free to edit these examples to fit your specific situation.
Personal Reasons
Dear [Manager’s Name],
This letter is to inform you that I have decided to resign from my position at [Company Name]. Unfortunately, due to personal reasons, I am no longer able to continue my employment at the company. I want to thank you and the rest of the team for the experience and opportunities you have provided me with during my time here.
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. I have enjoyed my time here and want to thank you and the rest of the team for your support and guidance during my tenure.
Thank you again for the opportunity to work with such a great team.
Best regards,
[Your Name]
Going Back to School
Dear [Manager’s Name],
After careful consideration, I have decided to resign from my position at [Company Name] in order to pursue further education. I value the time I have spent with the company and appreciate the opportunities you have provided me with during my employment here.
Thank you for your understanding and support during this transition.
Sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
It is with great regret that I must submit my resignation from my position at [Company Name], effective immediately. Unfortunately, health issues have arisen that make it impossible for me to continue in my role. I want to thank you and the team for the support you have provided me throughout my employment here.
Best regards,
[Your Name]
Moving Out of State
Dear [Manager’s Name],
I am writing to inform you that I will be resigning from my position at [Company Name] due to a relocation out of state. I have enjoyed my time on the team and appreciate the opportunities you have given me during my employment here.
Thank you for your understanding and support during this transition.
Sincerely,
[Your Name]
Better Job Offer
Dear [Manager’s Name],
It is with mixed emotions that I submit my resignation from my position at [Company Name]. I have been offered a better job opportunity that I feel I cannot turn down. I want to thank you and the rest of the team for the support and guidance you have given me during my time here.
Thank you again for the opportunity to work with such a great team.
Best regards,
[Your Name]
Retirement
Dear [Manager’s Name],
I am writing to inform you of my retirement from my position at [Company Name]. After much consideration, I have decided it is time for me to step down and enjoy my retirement. I have valued my time with the company and appreciate the opportunities you have provided me with during my employment here.
Thank you for your understanding and support during this transition.
Sincerely,
[Your Name]
Tips for Writing a Formal Resignation Letter
When writing a formal resignation letter, there are a few tips to keep in mind:
- Be concise and professional in your letter.
- Address your manager by name and include the date of your last day of work.
- Express gratitude for the opportunities you have had while working with the company.
- If appropriate, offer to assist with the transition process.
- Proofread your letter carefully before submitting it.
- Deliver the letter in person to your manager and follow up with an email.
Frequently Asked Questions
What should I include in my resignation letter?
Your resignation letter should include the date, your manager’s name, and the date of your last day of work. It should also express gratitude for the opportunities you have had while working with the company and offer to assist with the transition process if appropriate.
How much notice should I give when resigning?
Generally, two weeks’ notice is the standard amount of time to give when resigning. However, if you have a contract, make sure to check for any specific notice requirements.
Should I mention my reason for resigning?
You can mention your reason for resigning if you feel comfortable doing so, but it is not always necessary. Keep in mind that your reason should be professional and not overly personal or negative.
Can I resign via email?
While it is best to deliver your resignation letter in person, you can also submit it via email, especially if you work remotely or in a different location than your manager.
Should I offer to assist with the transition process?
If appropriate, it is a good idea to offer to assist with the transition process. This can help ensure a smooth transition and leave a positive impression on your manager and colleagues.
What if I have a negative relationship with my manager?
Even if you have a negative relationship with your manager, it is still important to write a professional resignation letter. Keep your letter brief and to the point, and avoid any negative or emotional language.
Conclusion
Writing a formal resignation letter is an important step in the process of resigning from a job. By following the tips outlined above and using the examples provided, you can write a professional and courteous resignation letter that leaves a positive impression on your manager and colleagues.