If you have decided to resign from your job, it is essential to write a resignation letter to your manager. This letter should be written in a professional manner and must include the reason for your resignation, your last day of work, and any other pertinent information. It is important to remember that this letter will be a part of your employment record, so it is crucial to ensure that it is well-written and respectful.
Examples of Write A Resignation Letter To Your Manager
Personal Reasons
Greeting
Dear [Manager’s Name],
Letter Body
This letter is to inform you that I have decided to resign from my position at [Company Name] due to personal reasons. My last day of work will be [date].
I would like to take this opportunity to thank you for the support and guidance you have provided me during my time here. It has been a pleasure working with you and the rest of the team.
Complimentary Close
Sincerely,
[Your Name]
New Job Opportunity
Greeting
Dear [Manager’s Name],
Letter Body
I am writing to inform you that I have accepted a new job opportunity and will be resigning from my position at [Company Name]. My last day of work will be [date].
I have enjoyed my time here and appreciate the experience and opportunities I have gained while working with you and the team. Thank you for all your support during my time at [Company Name].
Complimentary Close
Best regards,
[Your Name]
Relocation
Greeting
Dear [Manager’s Name],
Letter Body
It is with a heavy heart that I tender my resignation from my current position at [Company Name] due to my relocation to [new location]. My last day of work will be [date].
I would like to take this opportunity to thank you for your guidance and support during my time here. It has been a pleasure working with you and the team. I will miss you and the rest of the team.
Complimentary Close
Best regards,
[Your Name]
Health Issues
Greeting
Dear [Manager’s Name],
Letter Body
It is with great regret that I must tender my resignation from my position at [Company Name] due to health issues. My last day of work will be [date].
I would like to thank you for the opportunities and experiences I have had while working with you and the team. I appreciate your understanding during this difficult time for me.
Complimentary Close
Sincerely,
[Your Name]
Family Reasons
Greeting
Dear [Manager’s Name],
Letter Body
I am writing to inform you that I have decided to resign from my position at [Company Name] due to family reasons. My last day of work will be [date].
I would like to take this opportunity to express my appreciation for your mentorship and guidance during my tenure here. I value the experiences I have gained and the relationships I have built.
Complimentary Close
Warm regards,
[Your Name]
Contract Ended
Greeting
Dear [Manager’s Name],
Letter Body
I am writing to let you know that my contract at [Company Name] has ended and I will be resigning from my position. My last day of work will be [date].
Thank you for the opportunity to work with you and the team. I have enjoyed my time here and appreciate the support I have received during my tenure at [Company Name].
Complimentary Close
Best wishes,
[Your Name]
Tips for Writing a Resignation Letter to Your Manager
When writing a resignation letter to your manager, there are a few things you should keep in mind:
- Be clear and concise.
- Mention the reason for your resignation.
- Provide a specific date for your last day of work.
- Thank your manager for the experience and opportunities you have had while working at the company.
- Offer to help with the transition if possible.
Frequently Asked Questions
Can I resign via email?
While it is possible to resign via email, it is generally best to resign in person or by delivering a physical resignation letter. If you must resign via email, be sure to follow the same guidelines as you would for a physical resignation letter.
How much notice should I give?
Generally, it is recommended that you give at least two weeks’ notice, but this may vary depending on your job and company. Check your employment contract or company policy for more guidance.
What should I include in my resignation letter?
Your resignation letter should include the reason for your resignation, your last day of work, and any other pertinent information. Be sure to thank your manager and the company for the experience and opportunities you have had while working there.
Do I need to give a reason for my resignation?
No, you are not required to provide a reason for your resignation. However, it is generally considered good practice to do so.
Should I offer to help with the transition?
If possible, it is always a good idea to offer to help with the transition. This demonstrates that you are committed to ensuring a smooth handover and that you value your colleagues and the company.
What if I am resigning due to a negative experience?
If you are resigning due to a negative experience, it is still important to remain professional and courteous in your resignation letter. Focus on the positive experiences and opportunities you have had while working at the company and avoid dwelling on the negative.
Conclusion
Writing a resignation letter to your manager can be a difficult and emotional process, but it is important to approach it in a professional and respectful manner. By following the tips outlined in this article and using the sample letters provided, you can ensure that your resignation letter is well-written and conveys your appreciation for the experience and opportunities you have had while working at the company.