Resigning from a job can be a daunting task, but one way to make it easier is by submitting a resignation letter. Writing a resignation letter can be straightforward, but it’s important to get it right. In this article, we will provide you with examples of resignation letters that you can use as a guide or edit as needed.
Examples
Personal Reasons
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. This decision was not an easy one, but due to personal reasons, I feel it is best for me to move on.
Thank you for the opportunities and experiences I have had while working here. I will do my best to ensure a smooth transition before my last day, which will be [Date].
Sincerely,
[Your Name]
New Job Opportunity
Dear [Manager’s Name],
It is with mixed emotions that I write this letter to inform you that I am resigning from my position at [Company Name]. I have been offered a new job opportunity that I cannot refuse and feel it is time for me to move on.
Thank you for the support and guidance you have provided me during my time here. My last day will be [Date], and I will do everything I can to ensure a smooth handover of my duties before then.
Best regards,
[Your Name]
Relocation
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my position at [Company Name]. My family and I will be relocating to [Location], and it is no longer feasible for me to continue working here.
Thank you for the learning opportunities and experiences I have had while working at this company. I will ensure a smooth transition before my last day, which will be [Date].
Yours sincerely,
[Your Name]
Health Reasons
Dear [Manager’s Name],
This letter serves as formal notice of my resignation from my position at [Company Name]. Unfortunately, due to health reasons, I am no longer able to continue in my role.
Thank you for the support and understanding during my time here. I will ensure that all my tasks are completed and assist in transitioning my responsibilities to my colleagues before my last day, which will be [Date].
Best regards,
[Your Name]
Unhappy with Work Culture
Dear [Manager’s Name],
Please accept this letter as formal notice of my resignation from my position at [Company Name]. Unfortunately, the work culture here is not what I expected, and I do not believe it is a good fit for me.
Thank you for the learning opportunities I have had while working here. I will ensure a smooth transition before my last day, which will be [Date].
Yours sincerely,
[Your Name]
Contract Expiration
Dear [Manager’s Name],
I am writing to inform you that my contract with [Company Name] will be ending on [Date], and I will not be renewing it. I am grateful for the opportunities I have had while working here and have learned a lot during my time.
Thank you for your support and understanding. I will do everything I can to ensure a smooth handover of my duties before my last day.
Sincerely,
[Your Name]
Tips for Writing a Resignation Letter
When writing a resignation letter, it’s essential to keep in mind that this is a formal document that will go into your employment file. Here are some tips to help you write a resignation letter:
- Keep it brief and to the point.
- Mention your reason for leaving (if you want to).
- Thank your employer for the opportunities you’ve had while working there.
- Offer to help with the transition process.
- Provide a specific date of when your resignation will take effect.
- Edit and proofread your letter before submitting it.
Frequently Asked Questions
What should I include in my resignation letter?
You should include your intention to resign, your reason for leaving (if you want to), a specific date of when your resignation will take effect, and an offer to help with the transition process.
Do I need to give a reason for my resignation?
No, you do not need to give a reason for your resignation, but it’s good practice to do so. It shows that you’re being honest and transparent with your employer.
How much notice should I give my employer?
The standard notice period is two weeks, but it can differ depending on your employment contract or company policy. It’s best to check your contract or with human resources to ensure you’re giving the appropriate notice.
Should I mention any issues I’ve had with the company or my colleagues?
No, you should refrain from mentioning any negative issues you’ve had with the company or your colleagues. Keep your resignation letter professional and positive.
Can I resign via email?
While it’s not ideal, you can resign via email if you’re unable to deliver the letter in person. However, it’s best to follow up with a phone call or in-person conversation.
Should I ask for a reference in my resignation letter?
No, you should not ask for a reference in your resignation letter. It’s best to wait until you’ve left the company and then ask for a reference separately.
Conclusion
Writing a resignation letter may seem daunting, but with the right guidance and examples, it can be straightforward. Remember to keep it professional, positive, and straightforward. We hope these examples and tips have helped you write your resignation letter with ease.