If you recently had a phone interview with a hiring manager, it is essential to follow up with a thank-you email. This gesture shows your appreciation for the opportunity and keeps you top of mind for the hiring manager. In this article, we will provide tips on how to write a thank-you email to a hiring manager after a phone interview and share seven examples to help you get started.
Tips for Writing a Thank You Email to Hiring Manager After Phone Interview
Here are some tips to help you write an effective thank-you email to a hiring manager after a phone interview:
1. Start With a Personalized Greeting
Begin your email with a personalized greeting, such as “Dear [Hiring Manager’s Name]” or “Hello [Hiring Manager’s Name].” This shows that you took the time to address the email to the specific person and adds a personal touch to your message.
Example:
Dear Sarah,
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. I appreciated the opportunity to discuss my qualifications with you and learn more about the company culture and expectations.
Best regards,
[Your Name]
2. Express Your Gratitude
Express your gratitude for the interview opportunity and the hiring manager’s time. Thank them for considering you for the position and let them know that you are excited about the opportunity to join the team.
Example:
Hello John,
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. I appreciate the opportunity to learn more about the role and discuss my qualifications with you.
Thank you again for considering me for the position. I am excited about the opportunity to join the team at [Company Name].
Best regards,
[Your Name]
3. Mention Key Takeaways from the Interview
Mention key takeaways from the interview, such as the skills and experience that you highlighted or the specific challenges and responsibilities of the role. This shows that you were engaged during the conversation and lets the hiring manager know that you are interested in the position.
Example:
Dear Emily,
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. I enjoyed learning more about the role and your expectations for the position.
As we discussed, I believe that my experience in [Skill/Experience] and [Skill/Experience] would be valuable for the role. Additionally, I am excited about the opportunity to work with [Specific Team/Department] and contribute to [Specific Project/Goal].
Best regards,
[Your Name]
4. Add a Personal Touch
Add a personal touch to your email by mentioning something specific that you and the hiring manager discussed during the interview or something that you learned about the company culture or values. This shows that you were attentive during the conversation and are interested in the company beyond just the job opportunity.
Example:
Dear Michael,
Thank you for speaking with me about the [Job Title] position at [Company Name]. It was great to hear about your experience working with [Specific Team/Department] and your perspective on the company culture and values.
I appreciated the opportunity to discuss my qualifications with you and learn more about the role’s responsibilities and expectations. I am excited about the possibility of joining the team at [Company Name] and contributing to [Specific Project/Goal].
Best regards,
[Your Name]
5. Reiterate Your Interest in the Position
Reiterate your interest in the position and let the hiring manager know that you are looking forward to the next steps in the process. This shows that you are motivated and eager to move forward in the hiring process.
Example:
Dear Katherine,
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. I appreciated the opportunity to discuss my qualifications with you and learn more about the role’s responsibilities and expectations.
I am excited about the possibility of joining the team at [Company Name] and contributing to [Specific Project/Goal]. Please let me know if there is any additional information that you need from me to move forward in the process.
Best regards,
[Your Name]
6. Keep It Concise and Professional
Keep your email concise and professional. You want to express your gratitude and interest in the position without overwhelming the hiring manager with unnecessary information or irrelevant details.
Example:
Dear David,
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. I appreciated the opportunity to learn more about the role and discuss my qualifications with you.
I am excited about the opportunity to join the team at [Company Name]. Please let me know if there is anything else that I can provide to support my candidacy.
Best regards,
[Your Name]
7. Proofread Your Email
Proofread your email carefully for any typos, grammatical errors, or formatting issues. You want to make sure that your message is professional and polished before you send it to the hiring manager.
Example:
Dear Kim,
Thank you for taking the time to speak with me about the [Job Title] position at [Company Name]. I appreciated the opportunity to discuss my qualifications with you and learn more about the role’s responsibilities and expectations.
I am interested in the opportunity to join the team at [Company Name] and contribute to [Specific Project/Goal]. Please let me know if there is any additional information that you need from me to support my candidacy.
Best regards,
[Your Name]
Frequently Asked Questions
What is the purpose of a thank-you email after a phone interview?
A thank-you email after a phone interview shows your appreciation for the opportunity and keeps you top of mind for the hiring manager. It also provides an opportunity to reiterate your interest in the position and highlight key takeaways from the interview.
How soon should I send a thank-you email after a phone interview?
You should send a thank-you email within 24 hours of the phone interview. This shows that you are prompt and attentive, and it keeps your name fresh in the hiring manager’s mind.
What should I include in a thank-you email after a phone interview?
A thank-you email after a phone interview should include a personalized greeting, an expression of gratitude, key takeaways from the interview, a personal touch, a reiteration of your interest in the position, and a professional, concise tone.
Should I send a thank-you email if I am not interested in the position?
Yes, you should still send a thank-you email to the hiring manager, even if you are not interested in the position. This shows that you are professional and respectful, and it keeps you on good terms with the company in case a future opportunity arises.
Can I use a thank-you email template for my message?
Yes, you can use a thank-you email template as a starting point for your message. However, be sure to personalize the greeting and message to the specific hiring manager and interview experience.
Should I follow up with the hiring manager if I don’t receive a response to my thank-you email?
You can follow up with the hiring manager if you don’t receive a response to your thank-you email after a few days. However, be sure to keep your follow-up message polite and professional.
Conclusion
Sending a thank-you email after a phone interview is a simple yet powerful way to express your appreciation for the opportunity and keep yourself top of mind for the hiring manager. By following the tips and examples provided in this article, you can craft an effective thank-you email that showcases your interest in the position and highlights your qualifications.