If you are a landlord, you may need to provide a tenant reference letter for your tenants. A tenant reference letter is a document that verifies a tenant’s current or previous tenancy. It can be used by tenants as proof of their reliability and trustworthiness when applying for a new rental property. In this article, we provide you with a tenant reference letter template that you can use as a reference. You can find examples of different types of tenant reference letters below to help you create your own.
Tips for Writing a Tenant Reference Letter
When writing a tenant reference letter, it is important to keep in mind the following tips:
- Use a professional tone and format
- Include the tenant’s full name and address
- State the length of their tenancy
- Describe their rental history and payment record
- Highlight their strengths as a tenant
- End the letter with a positive note and your contact information
Examples of Tenant Reference Letter Templates
Reference Letter for Renting a New Apartment
Dear [Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant for your rental property. [Tenant’s Name] has been renting from me for [Number of Years] years and has always been a reliable and responsible tenant. They have taken excellent care of the property and paid their rent on time every month.
I have no hesitation in recommending [Tenant’s Name] as a tenant. They will make an excellent tenant for anyone looking for a reliable and trustworthy tenant.
Sincerely,
[Your Name and Contact Information]
Reference Letter for Rental Application
To Whom It May Concern,
I am writing to provide a reference for [Tenant’s Name], who has been renting from me for [Number of Years] years. [Tenant’s Name] has always been a responsible and reliable tenant who takes excellent care of the property.
[Tenant’s Name] has a great rental history and always pays their rent on time. They are respectful of their neighbors and have never caused any problems.
I highly recommend [Tenant’s Name] as a tenant and believe they will make an excellent tenant for any landlord. Please feel free to contact me if you have any further questions.
Best regards,
[Your Name and Contact Information]
Reference Letter for Renewal of Lease
Dear [Tenant’s Name],
I am pleased to provide this reference letter for your renewal of lease. You have been an excellent tenant and have always taken great care of the property. You have always paid your rent on time, and I appreciate your honesty and reliability.
I have no hesitation in recommending you as a tenant and believe you will continue to be an asset to any landlord. I look forward to continuing our professional relationship.
Best regards,
[Your Name and Contact Information]
Reference Letter for Eviction
Dear [Landlord’s Name],
I am writing to provide a reference for [Tenant’s Name] as per their request. Unfortunately, I cannot provide a positive reference for [Tenant’s Name] due to their history of late rent payments and property damage.
In the past [Number of Months], [Tenant’s Name] has been consistently late with their rent payments and has caused damage to the property. I have given them several warnings, but unfortunately, they have not improved their behavior.
I am sorry that I cannot provide a more positive reference for [Tenant’s Name]. Please feel free to contact me if you have any further questions.
Sincerely,
[Your Name and Contact Information]
Reference Letter for Roommate
Dear [Landlord’s Name],
I am writing this reference letter to recommend [Tenant’s Name] as a potential roommate for your rental property. [Tenant’s Name] has been my roommate for [Number of Months/Years], and I have found them to be an excellent roommate.
[Tenant’s Name] is a responsible and reliable person who pays their bills on time and takes good care of their living space. They are respectful of their roommates and have never caused any issues.
I highly recommend [Tenant’s Name] as a roommate and believe they will make an excellent tenant for any landlord. Please feel free to contact me if you have any further questions.
Best regards,
[Your Name and Contact Information]
Reference Letter for Subletting
Dear [Landlord’s Name],
I am writing to provide a reference for [Tenant’s Name], who is applying to sublet their rental property. [Tenant’s Name] has been a responsible and reliable tenant who takes excellent care of the property.
[Tenant’s Name] has always paid their rent on time and has never caused any issues with other tenants or neighbors. I have no hesitation in recommending [Tenant’s Name] as a subletter and believe they will continue to be a responsible tenant for you.
Best regards,
[Your Name and Contact Information]
Reference Letter for Employment
To Whom It May Concern,
I am writing to provide a reference for [Tenant’s Name], who has been a tenant in one of my rental properties for [Number of Years]. During this time, [Tenant’s Name] has been a responsible and reliable tenant who takes excellent care of the property.
[Tenant’s Name] has always paid their rent on time and has never caused any issues. They are respectful of their neighbors and are a pleasure to work with.
I have no hesitation in recommending [Tenant’s Name] for employment. They are a responsible and reliable person who will make an excellent employee.
Best regards,
[Your Name and Contact Information]
Frequently Asked Questions
What should be included in a tenant reference letter?
A tenant reference letter should include the tenant’s full name and address, the length of their tenancy, their rental history and payment record, and their strengths as a tenant. The letter should end with a positive note and your contact information.
How do I format a tenant reference letter?
A tenant reference letter should be formatted in a professional manner, with your contact information at the top of the letter. The letter should be addressed to the recipient and should include a greeting, letter body, and complimentary close. The letter should also be signed and dated.
How do I write a tenant reference letter for a friend?
When writing a tenant reference letter for a friend, it is important to be honest and objective. Provide specific examples of their positive qualities as a tenant and avoid exaggerating their strengths. Use a professional tone and format, and include your contact information at the end of the letter.
Can a tenant reference letter be used in court?
A tenant reference letter can be used as evidence in court if it is relevant to the case. However, it is important to note that a tenant reference letter is not a legal document and does not carry the same weight as a court order or lease agreement.
Do I have to provide a tenant reference letter?
As a landlord, you are not legally required to provide a tenant reference letter. However, providing a reference letter can help your tenant secure a new rental property and can help you maintain a positive relationship with them.
Can I charge a fee for providing a tenant reference letter?
As a landlord, you cannot charge a fee for providing a tenant reference letter. Charging a fee for a reference letter is considered a violation of fair housing laws.
What should I do if I cannot provide a positive tenant reference letter?
If you cannot provide a positive tenant reference letter, you should be honest and objective in your letter. Explain the reasons why you cannot provide a positive reference and provide specific examples to support your claims. It is important to avoid making false statements or exaggerating your claims.
Conclusion
Providing a tenant reference letter can be an important part of being a landlord. By following the tips and using the tenant reference letter template provided above, you can create a reference letter that is professional, effective, and helpful to your tenant. Remember to be honest and objective in your letter and to provide specific examples to support your claims.