If you are a landlord and you want to help your tenants find a new place to live, one of the best things you can do is provide them with a reference letter. A reference letter can help your tenant stand out from other applicants and can give potential landlords an accurate picture of their rental history. However, writing a reference letter can be time-consuming and difficult, so we have created a free landlord reference letter template for you to use.
Our free landlord reference letter template is designed to make the process of writing a reference letter as easy as possible. The template includes all the key information that you need to include in a reference letter, and you can easily edit it to suit your needs. Whether you need to write a reference letter for a long-term tenant, a new tenant, or a tenant who is moving on, our template can help you create a professional, well-written letter that will help your tenant stand out from the crowd.
You can find examples of our free landlord reference letter template below. You can edit these examples to suit your needs, or you can use them as a starting point to create your own reference letter.
Tips for Using Our Free Landlord Reference Letter Template
When using our free landlord reference letter template, there are a few things that you should keep in mind:
Example 1: Reference Letter for a Long-Term Tenant
Dear [Landlord’s Name],
I am writing to highly recommend [Tenant’s Name] as a tenant. [Tenant’s Name] has been renting from me for [length of time] and has always been a reliable and responsible tenant.
[Tenant’s Name] has consistently paid rent on time and has taken great care of the property. They are always respectful of other tenants and neighbors and have never caused any problems or disturbances.
I highly recommend [Tenant’s Name] as a tenant and have no doubt that they will be an excellent addition to any rental community.
Best regards,
[Your Name]
Example 2: Reference Letter for a New Tenant
Dear [Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. While [Tenant’s Name] has not rented from me in the past, I have had the opportunity to get to know them over the past few years and can confidently say that they are a responsible and reliable individual.
[Tenant’s Name] has always been respectful and courteous in their interactions with me and others. They have a steady income and have shown that they are capable of taking care of a property.
I highly recommend [Tenant’s Name] as a tenant and believe they will make a great addition to any rental community.
Best regards,
[Your Name]
Example 3: Reference Letter for a Tenant Moving On
Dear [Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. [Tenant’s Name] has been renting from me for [length of time] and is now moving on to a new rental property.
[Tenant’s Name] has been an excellent tenant during their time with me. They have always paid rent on time and have taken great care of the property. They are respectful of other tenants and neighbors and have never caused any problems or disturbances.
I highly recommend [Tenant’s Name] as a tenant and believe they will be an excellent addition to any rental community.
Best regards,
[Your Name]
Example 4: Reference Letter for a Student Tenant
Dear [Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. [Tenant’s Name] is a student who has been renting from me for [length of time].
[Tenant’s Name] has been a responsible and reliable tenant during their time with me. They have always paid rent on time and have taken great care of the property. They are respectful of other tenants and neighbors and have never caused any problems or disturbances.
As a student, [Tenant’s Name] has shown that they are capable of balancing their academic responsibilities with their responsibilities as a tenant. I have no doubt that they will be an excellent addition to any rental community.
Best regards,
[Your Name]
Example 5: Reference Letter for a Tenant with Pets
Dear [Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. [Tenant’s Name] has been renting from me for [length of time] and has a pet.
[Tenant’s Name] has always been a responsible pet owner and has taken great care of the property. They are respectful of other tenants and neighbors and have never caused any problems or disturbances.
I highly recommend [Tenant’s Name] as a tenant and their pet as well. They are a responsible and reliable tenant who will make a great addition to any rental community.
Best regards,
[Your Name]
Example 6: Reference Letter for a Tenant with a Co-Signer
Dear [Landlord’s Name],
I am writing to recommend [Tenant’s Name] as a tenant. [Tenant’s Name] has a co-signer, [Co-Signer’s Name], who has agreed to take on financial responsibility for the tenancy if needed.
[Tenant’s Name] has always been a responsible and reliable tenant during their time with me. They have always paid rent on time and have taken great care of the property. They are respectful of other tenants and neighbors and have never caused any problems or disturbances.
I highly recommend [Tenant’s Name] as a tenant and believe that [Co-Signer’s Name] will be an excellent co-signer. Together, they will be a great addition to any rental community.
Best regards,
[Your Name]
Frequently Asked Questions
What should a landlord reference letter include?
A landlord reference letter should include the tenant’s name, the length of time they rented from you, whether they paid rent on time, how they took care of the property, and whether they caused any problems or disturbances. You should also include your contact information so that potential landlords can reach out to you if they have any questions.
How do I write a reference letter for a tenant with no rental history?
If a tenant has no rental history, you can still provide a reference letter based on your interactions with them. You can discuss their character, reliability, and responsibility, as well as any other relevant information that might help them stand out from other applicants.
Should I always provide a reference letter for my tenants?
While it is not always necessary to provide a reference letter, it can be a helpful way to support your tenants and help them find a new place to live. Providing a reference letter can also help you maintain a positive relationship with your tenants and can encourage them to refer other potential renters to you in the future.
Can I charge my tenants for a reference letter?
No, you should not charge your tenants for a reference letter. Providing a reference letter is a normal part of your responsibilities as a landlord, and charging your tenants for this service is not ethical.
Can I decline to provide a reference letter for a tenant?
If you do not feel comfortable providing a reference letter for a tenant, you are not obligated to do so. However, it is important to communicate your decision to the tenant and provide an explanation if possible.
Is there a template for a tenant reference letter?
Yes, there are many templates available online for tenant reference letters. However, it is important to customize the template to suit your specific needs and the needs of your tenant.
Conclusion
Providing a reference letter can be an important way to support your tenants and help them find a new place to live. Our free landlord reference letter template can help you create a professional, well-written letter that will help your tenant stand out from the crowd. Whether you are writing a reference letter for a long-term tenant, a new tenant, or a tenant who is moving on, our template can help you create a letter that accurately reflects their rental history and character.