Are you planning to resign from your job? Writing a resignation letter to your manager is an essential step in the process of quitting. The letter should be professionally written and express your appreciation for the opportunity to work with the company. In this article, we will provide you with sample resignation letters to help you draft your own. Keep reading to find out more.
If you are thinking of resigning from your current job, it is important to follow proper procedure. One of the steps you need to take is writing a resignation letter to your manager. This letter serves as a formal notice of your intention to leave the company. In this article, we provide you with sample resignation letters to help you write your own.
A resignation letter is a formal document that notifies your employer of your decision to leave the company. It should be concise, clear, and professional. The letter should include the date of your resignation, the reason for leaving, and a thank you note to your employer. You can find examples of resignation letters online, and customize them to suit your needs.
Some tips to keep in mind while writing a resignation letter include:
- Use a professional tone throughout the letter.
- Be polite and courteous, even if you are leaving the company because of a negative experience.
- Give adequate notice, preferably two weeks.
- Focus on the positive aspects of your employment experience.
- Offer to help with the transition process.
By following these tips, you can ensure that your resignation letter is well-written and professional.
Sample Resignation Letter To Manager Examples
Personal Reasons
Greeting:
I am writing to inform you that I have decided to resign from my position as [position] at [company name].
Letter Body:
My decision to resign is based on personal reasons. I have enjoyed working with the team and appreciate the opportunities provided for professional growth. I will do my utmost to ensure a smooth handover of my duties before my last day of work, which will be in two weeks’ time. If there are any specific projects or assignments that you would like me to complete before my departure, please let me know.
Complimentary Close:
Thank you again for the opportunity to work with [company name]. I wish the company continued success in the future.
New Opportunity
Greeting:
Please accept this letter as formal notice of my resignation as [position] at [company name].
Letter Body:
I have accepted a new job opportunity that aligns with my personal and professional goals. It was a difficult decision to leave, but I believe it is in the best interest of my career to pursue this opportunity. I am committed to helping ensure a smooth and seamless transition during my remaining time in the company. Please let me know how I can assist you in this process.
Complimentary Close:
Thank you once again for the support, guidance and opportunities you have provided me during my tenure with [company name]. I am grateful for the experience and the knowledge gained while working here.
Health Reasons
Greeting:
It is with a heavy heart that I submit my resignation from [position] at [company name].
Letter Body:
Due to health reasons, I have decided to resign from my position at [company name]. I appreciate the support and understanding that the company has shown me during my time here. I will do everything in my power to ensure a smooth transition of my responsibilities to my successor. I am grateful for the opportunities, experiences and knowledge gained during my time here.
Complimentary Close:
Thank you for your understanding during this difficult time. I am grateful for the support and opportunities that you have provided me during my tenure at [company name].
Relocation
Greeting:
Dear [Manager’s Name],
Letter Body:
Please accept this letter as formal notice of my resignation from my position as [position] at [company name]. Due to a recent change in my personal circumstances, I will be relocating to another state in the coming weeks. This decision was not an easy one to make, as I have enjoyed working with the team and appreciate the opportunities provided for professional growth. I will do my best to ensure a smooth transition during my remaining time in the company. Please let me know how I can assist you in this process.
Complimentary Close:
Thank you again for the opportunity to work with [company name]. I have enjoyed my time here and learned a great deal from my colleagues. I wish the company continued success in the future.
Going Back to School
Greeting:
Please accept this letter as formal notice of my resignation from my position as [position] at [company name].
Letter Body:
I have decided to go back to school to pursue further education in my field. This decision was not an easy one to make, as I have enjoyed working with the team and appreciate the opportunities provided for professional growth. I will do my best to ensure a smooth transition during my remaining time in the company. Please let me know how I can assist you in this process.
Complimentary Close:
Thank you for the opportunity to work with [company name]. I have enjoyed my time here and learned a great deal from my colleagues. I wish the company continued success in the future.
Better Opportunity
Greeting:
Dear [Manager’s Name],
Letter Body:
I am writing to notify you that I have accepted a better opportunity and will be resigning from my position as [position] at [company name] effective two weeks from today. The decision to move on from [company name] was not an easy one, as I have enjoyed my time here and learned so much from my colleagues. I will do everything in my power to ensure a smooth transition during my remaining time in the company. Please let me know how I can assist you in this process.
Complimentary Close:
Thank you again for the opportunity to work with [company name]. I am grateful for the support and opportunities that you have provided me during my tenure here.
Tips for Writing a Resignation Letter
Writing a resignation letter can be challenging. Here are some tips to help you draft a professional and effective letter:
- Keep it brief and to the point.
- Be polite and professional throughout the letter.
- Provide a clear reason for your resignation.
- Offer to help with the transition process.
- Thank your employer for the opportunities provided to you while working with the company.
Frequently Asked Questions
Q: What is a resignation letter?
A: A resignation letter is a formal document that notifies your employer of your decision to leave the company. It should be concise, clear, and professional.
Q: When should I submit my resignation letter?
A: You should submit your resignation letter at least two weeks before your intended last day of work. This will give your employer enough time to find a replacement or make other arrangements.
Q: Do I need to provide a reason for my resignation?
A: While it is not mandatory to provide a reason for your resignation, it is considered a professional courtesy to do so. You can keep your reason vague if you prefer, but providing some context can help your employer understand your decision.
Q: Should I include negative feedback in my resignation letter?
A: It is not advisable to include negative feedback in your resignation letter. Even if you have had a negative experience, it is best to focus on the positive aspects of your employment and express your appreciation for the opportunities provided to you.
Q: Should I offer to help with the transition process?
A: Yes, it is considered a professional courtesy to offer to help with the transition process. This can include training your replacement, completing any outstanding tasks, or providing documentation to help your colleagues take over your responsibilities.
Q: Can I use a template for my resignation letter?
A: Yes, you can find many templates for resignation letters online. However, make sure to customize the letter to suit your specific circumstances and avoid using a generic template.
Conclusion
A resignation letter is a crucial step in the process of quitting your job. It is important to write a well-crafted and professional letter to maintain a good relationship with your employer. The examples provided in this article can serve as a guide to help you draft your own resignation letter. Remember to be courteous and professional throughout the letter and offer to help with the transition process. Good luck with your future endeavors!