When it’s time for you to move on to a new opportunity, it’s important to resign in a professional and courteous manner. One of the most common ways to resign is by sending an email to your manager. In this article, we’ll provide you with sample resignation emails to your manager that you can use as a guide.
Here are different samples of resignation emails that you can use as a reference when writing your own. Please note that these are just samples, and you should edit them as needed to fit your specific situation.
Resigning via email can be a quick and convenient way to communicate your intentions. Make sure to be polite, professional, and to the point. Keep your email short and simple, and express your gratitude for the opportunities and experiences you gained while working with the company. Don’t forget to include your last day of work and any next steps as necessary.
If you’re not sure how to word your resignation email, don’t worry! Below are seven sample resignation emails you can use to help you craft your own.
Personal Reasons Resignation Email
Dear [Manager’s Name],
It is with regret that I inform you of my resignation from my position at [Company Name]. Due to personal reasons, I have decided to move on and pursue other opportunities. I want to thank you for the support and opportunities provided to me during my time here. My last day of work will be [date], and I will ensure that all my tasks and projects are completed or handed over to a colleague before I leave.
Thank you for the valuable experience and lessons I have learned during my time here. I wish the company continued success and growth.
Sincerely,
[Your Name]
Higher Education Resignation Email
Dear [Manager’s Name],
I am writing to inform you that I have decided to resign from my role as [position] at [Company Name]. I have been accepted into a graduate program that I will be pursuing full-time, and therefore, I will no longer be able to continue working with the company. My last day of work will be [date]. Please let me know if there is anything I can do to ensure a smooth transition of my work to another colleague.
Thank you for the opportunities provided, and I am grateful for the experience that I gained while working with the company. It has been an honor to work with such a great team, and I wish you all the best in the future.
Sincerely,
[Your Name]
Career Advancement Resignation Email
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [position] at [Company Name]. I have been offered a new role that will further my career, and I believe this is the best course of action for my professional growth. My last day of work will be [date], and I will ensure that all my tasks and projects are completed or handed over to a colleague before I leave.
Thank you for the incredible opportunities and support that you have given me during my time here. I am grateful for the experience, knowledge, and skills I have gained while working with such a talented team. I wish the company continued success and growth in the future.
Sincerely,
[Your Name]
Relocation Resignation Email
Dear [Manager’s Name],
It is with a heavy heart that I submit my resignation as [position] at [Company Name]. Due to circumstances beyond my control, I will be relocating to another city, and it is not feasible for me to continue working with the company. My last day of work will be [date]. I will do my best to ensure that all my tasks and projects are completed or handed over to a colleague before I leave.
I would like to take this opportunity to thank you and the team for the support and encouragement that you have given me during my time here. I appreciate the opportunities that I have had while working with the company, and I wish the team continued success in all your future endeavors.
Best,
[Your Name]
Contract Expiration Resignation Email
Dear [Manager’s Name],
I am writing to inform you of my decision to resign from my position as [position] at [Company Name]. My contract is set to expire soon, and I have decided not to renew it. My last day of work will be [date], and I will ensure that all my tasks and projects are completed or handed over to a colleague before I leave.
Thank you for the incredible opportunities and support that you have given me during my time here. I appreciate the experience, knowledge, and skills I have gained while working with such a talented team. I wish the company continued success and growth in the future.
Best,
[Your Name]
Unhappy Work Environment Resignation Email
Dear [Manager’s Name],
It is with regret that I tender my resignation from my position as [position] at [Company Name]. Sadly, the work environment is not conducive to my professional growth and career aspirations. I have decided to move on and pursue opportunities that align with my values and goals. My last day of work will be [date], and I will ensure that all my tasks and projects are completed or handed over to a colleague before I leave.
Thank you for the support and opportunities provided to me during my time here. I appreciate the experience, knowledge, and skills I have gained while working with such a talented team. I wish you and the company continued growth and success in the future.
Sincerely,
[Your Name]
Retirement Resignation Email
Dear [Manager’s Name],
After much consideration, I have decided to resign from my position as [position] at [Company Name]. I am retiring from the workforce and will be pursuing other interests. My last day of work will be [date]. I will ensure that all my tasks and projects are completed or handed over to a colleague before I leave.
I want to thank you and the team for the support, opportunities, and experiences I have had while working with the company. It has been an honor to be part of such a talented and dedicated team, and I wish you and the company continued success and growth in the future.
Best,
[Your Name]
Tips for Writing a Resignation Email to Your Manager
When drafting your resignation email, here are some tips to keep in mind:
- Be polite, professional, and to the point.
- Express gratitude for the opportunities and experiences you gained while working with the company.
- Include your last day of work and any next steps as necessary.
- Consider offering to help with the transition period or train your replacement.
- Avoid discussing any negative experiences or criticisms you may have had while working with the company.
- Check and double-check your email for spelling and grammar errors before sending it.
Frequently Asked Questions
Q: Can I resign via email?
Yes, you can resign via email. Make sure to be polite, professional, and to the point. Keep your email short and simple, and express your gratitude for the opportunities and experiences you gained while working with the company. Don’t forget to include your last day of work and any next steps as necessary.
Q: When should I send my resignation email?
You should send your resignation email at least two weeks before your last day of work. This will give your employer enough time to make arrangements for your replacement or for the transition period.
Q: Should I offer to train my replacement?
If you have the time and resources, it’s a good idea to offer to help with the transition period or to train your replacement. This shows that you care about the company and want to ensure a smooth transition for everyone involved.
Q: Should I give a reason for my resignation?
It’s not necessary to give a reason for your resignation, but if you feel comfortable sharing it, you can do so. Keep in mind that your email will be recorded on your personnel file, so avoid discussing any negative experiences or criticisms you may have had while working with the company.
Q: Can I use a resignation email template?
Yes, you can use a resignation email template as a guide, but make sure to edit it to fit your specific situation. Each resignation should be personalized and tailored to your specific circumstances.
Q: Do I need to follow up my resignation email with a hard copy letter of resignation?
It’s not necessary to follow up your resignation email with a hard copy letter of resignation, but if you feel more comfortable doing so, you can do it. Keep it brief and to the point, and express your gratitude for the opportunities and experiences you gained while working with the company.
Conclusion
Resigning from a job can be a difficult decision, but it’s important to do it in a professional and courteous manner. Sending an email to your manager is a common way to resign, and hopefully, these sample resignation emails have been helpful in guiding your own email. Remember to be polite, professional, and to the point, and to express your gratitude for the opportunities and experiences you gained while working with the company.