If you are unable to claim your NBI clearance personally, you can authorize someone to do it on your behalf. To do this, you need to provide a written authorization letter. In this article, we will provide you with samples of authorization letters and tips on how to write them effectively.
Tips for Writing an Authorization Letter to Claim NBI Clearance
Before you start writing your authorization letter, here are some tips to keep in mind:
- Begin with a formal and polite greeting.
- Clearly state the name of the person you are authorizing to claim the NBI clearance on your behalf.
- Provide the reason why you are unable to claim the NBI clearance personally.
- Include your complete name, signature, and contact details.
- Provide valid identification documents of the person you are authorizing.
- Make sure that the letter is clear, concise, and free of errors.
- Print the letter on a plain sheet of paper with your signature in blue or black ink.
Sample Authorization Letter to Claim NBI Clearance
Authorization Letter for Employment Requirements
Dear Sir/Madam,
I am writing this letter to authorize my sister, Mary Smith, to claim my NBI clearance on my behalf. Unfortunately, I cannot claim it personally because I need to attend an important meeting at work. Mary Smith will present valid identification documents and a copy of my government-issued ID to claim the clearance.
Thank you for your assistance.
Sincerely,
[Your Name]
Authorization Letter for Overseas Employment
Dear Sir/Madam,
I am currently applying for an overseas job opportunity, and I need to submit my NBI clearance as part of the requirements. Unfortunately, I am unable to claim it personally because I am currently out of the country. I am hereby authorizing my brother, John Doe, to claim my NBI clearance on my behalf. He will present his valid ID and a copy of my passport to claim the clearance.
Thank you for your assistance.
Sincerely,
[Your Name]
Authorization Letter for Educational Purposes
Dear Sir/Madam,
I am writing this letter to authorize my cousin, Jane Smith, to claim my NBI clearance on my behalf. I cannot claim it personally because I am currently out of town, attending a seminar. Jane Smith will present valid identification documents and a copy of my driver’s license to claim the clearance. This clearance is needed for my enrollment in a postgraduate program at [University Name].
Thank you for your assistance.
Sincerely,
[Your Name]
Authorization Letter for Immigration Purposes
Dear Sir/Madam,
I am writing this letter to authorize my spouse, [Spouse’s Name], to claim my NBI clearance on my behalf. I cannot claim it personally because I am currently in the process of applying for a visa to [Country Name]. [Spouse’s Name] will present valid identification documents and a copy of our marriage certificate to claim the clearance.
Thank you for your assistance.
Sincerely,
[Your Name]
Authorization Letter for Personal Reasons
Dear Sir/Madam,
I am writing this letter to authorize my friend, [Friend’s Name], to claim my NBI clearance on my behalf. I cannot claim it personally because I am currently recovering from an illness. [Friend’s Name] will present valid identification documents and a copy of my health certificate to claim the clearance.
Thank you for your assistance.
Sincerely,
[Your Name]
Authorization Letter for Legal Proceedings
Dear Sir/Madam,
I am writing this letter to authorize my lawyer, [Lawyer’s Name], to claim my NBI clearance on my behalf. I cannot claim it personally because I am currently in a legal proceeding that requires me to be present in court. [Lawyer’s Name] will present valid identification documents and a copy of my subpoena to claim the clearance.
Thank you for your assistance.
Sincerely,
[Your Name]
Authorization Letter for Business Transactions
Dear Sir/Madam,
I am writing this letter to authorize my business partner, [Partner’s Name], to claim my NBI clearance on my behalf. I cannot claim it personally because I am currently out of town for a business conference. [Partner’s Name] will present valid identification documents and a copy of our business permit to claim the clearance.
Thank you for your assistance.
Sincerely,
[Your Name]
Frequently Asked Questions
Can I authorize anyone to claim my NBI clearance?
Yes, as long as the person you are authorizing has valid identification documents and a copy of your ID or any proof of identification.
Do I need to provide a reason why I cannot claim the NBI clearance personally?
Yes, it is important to state the reason why you cannot claim the NBI clearance personally to avoid any confusion or suspicion. This also helps the person you are authorizing to claim the clearance to provide the necessary documents.
Can I claim the NBI clearance on behalf of someone else?
No, only the person authorized by the clearance owner can claim it. The authorized person must present valid identification documents and a copy of the ID or any proof of identification of the clearance owner.
What documents do I need to present to claim the NBI clearance on behalf of someone else?
You need to present valid identification documents and a copy of the ID or any proof of identification of the clearance owner. You also need to provide a written authorization letter signed by the clearance owner and a copy of their ID.
How long is the authorization letter valid?
The authorization letter is usually valid for 60 days from the date it was signed by the clearance owner.
What happens if the authorized person fails to claim the NBI clearance?
If the authorized person fails to claim the NBI clearance within the validity period of the authorization letter, the clearance owner needs to issue another authorization letter and provide a copy of their valid ID.
Conclusion
Providing a written authorization letter is a convenient way to claim your NBI clearance if you cannot do it personally. By following our tips and using our sample letters, you can easily create a clear and concise authorization letter that will allow your authorized representative to claim your clearance on your behalf.