If you are unable to claim your diploma personally, writing an authorization letter is the best alternative. This letter authorizes someone else to claim your diploma in your absence. Below are some tips and examples that you can use as a guide when writing your own authorization letter.
Tips for Writing an Authorization Letter to Claim Diploma
Here are some tips to keep in mind when writing an authorization letter to claim your diploma:
- Start with a clear and concise title.
- Explain the reason for writing the letter in the introduction.
- Provide examples that readers can edit as needed.
- Make sure to include all the necessary details like your name, the name of the authorized person, and the date and time of the diploma pick-up.
- End the letter with a complimentary close and your signature.
Examples of Authorization Letter to Claim Diploma
Example 1: Authorizing a family member to claim diploma
Dear Sir/Madam,
I, [Your Name], am authorizing my [Relationship], [Authorized Person’s Name] to claim my diploma on my behalf. I am unable to claim it personally due to [Reason for Absence]. The diploma can be picked up on [Date] at [Time] at [Location].
Thank you for your kind assistance.
Sincerely,
[Your Signature]
Example 2: Authorizing a friend to claim diploma
Dear Registrar,
I, [Your Name], am authorizing my friend, [Authorized Person’s Name], to claim my diploma on my behalf. I am currently out of the country and unable to claim it personally. The diploma can be picked up on [Date] at [Time] at [Location].
Thank you for your prompt attention to this matter.
Best regards,
[Your Signature]
Example 3: Authorizing a colleague to claim diploma
Dear [Registrar’s Name],
I, [Your Name], am authorizing my colleague, [Authorized Person’s Name], to claim my diploma on my behalf. I will be attending a conference on the day of the graduation and unable to claim it personally. The diploma can be picked up on [Date] at [Time] at [Location].
Thank you for your understanding.
Sincerely,
[Your Signature]
Example 4: Authorizing a parent to claim diploma
Dear [Registrar’s Name],
I, [Your Name], am authorizing my mother, [Authorized Person’s Name], to claim my diploma on my behalf. I am currently confined in the hospital and unable to claim it personally. The diploma can be picked up on [Date] at [Time] at [Location].
Thank you for your assistance.
Best regards,
[Your Signature]
Example 5: Authorizing a spouse to claim diploma
Dear Sir/Madam,
I, [Your Name], am authorizing my spouse, [Authorized Person’s Name], to claim my diploma on my behalf. I am currently on a business trip in [Location] and unable to claim it personally. The diploma can be picked up on [Date] at [Time] at [Location].
Thank you for your kind attention.
Sincerely,
[Your Signature]
Example 6: Authorizing a sibling to claim diploma
Dear Registrar,
I, [Your Name], am authorizing my sister, [Authorized Person’s Name], to claim my diploma on my behalf. I am currently attending a family emergency in [Location] and unable to claim it personally. The diploma can be picked up on [Date] at [Time] at [Location].
Thank you for your consideration.
Best regards,
[Your Signature]
Example 7: Authorizing a legal representative to claim diploma
Dear Sir/Madam,
I, [Your Name], am authorizing my legal representative, [Authorized Person’s Name], to claim my diploma on my behalf. I am currently out of the country and unable to claim it personally. The diploma can be picked up on [Date] at [Time] at [Location].
Thank you for your assistance in this matter.
Sincerely,
[Your Signature]
Frequently Asked Questions
Can I authorize someone else to claim my diploma?
Yes, you can authorize someone else to claim your diploma on your behalf. You just need to write an authorization letter and provide all the necessary details like the name of the authorized person and the date and time of the diploma pick-up.
What information should I include in my authorization letter?
Your authorization letter should include the reason why you are unable to claim your diploma personally, the name of the authorized person, and the date and time of the diploma pick-up.
Do I need to notarize my authorization letter?
No, notarization is not necessary for an authorization letter to claim your diploma. However, you may want to check with the school’s registrar office for any specific requirements.
Can I authorize more than one person to claim my diploma?
Yes, you can authorize more than one person to claim your diploma. Just make sure to include their names and details in your authorization letter.
Can I claim my diploma after the authorized person has already done so?
No, once an authorized person has claimed your diploma, you cannot claim it again. Make sure the person you authorize will be able to claim it at the designated time and location.
Can I authorize someone else to claim my diploma if I have not yet graduated?
No, you can only authorize someone else to claim your diploma after you have graduated and the diploma has been issued.
Conclusion
Writing an authorization letter to claim your diploma is a simple process. Just make sure to include all the necessary details and provide a clear and concise reason for your absence. You can use the examples provided above as a guide to help you write your own authorization letter.