Are you unable to collect your Transcript of Records (TOR) in person? You can give authorization to someone else to do it for you. Here is a sample of authorization letter for TOR that you can use as a guide.
Tips for Writing an Authorization Letter for TOR
When writing an authorization letter for TOR, make sure to follow these tips:
- Use a professional tone.
- Include the reason for the authorization.
- Specify the duration of the authorization, if applicable.
- Provide contact information.
- Include the date and place of the letter’s creation.
- Sign the letter.
Examples of Authorization Letter for TOR
Authorization Letter for TOR – Employment
Dear Sir/Madam,
I, [Name], am authorizing [Name of Authorized Person] to collect my Transcript of Records (TOR) from [Name of School/University] on my behalf. This authorization is due to my employment and my inability to personally collect the TOR.
Please find attached my valid ID and a copy of [Name of Authorized Person]’s ID for identification purposes. If there are any concerns or questions, please reach me at [Contact Information].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Authorization Letter for TOR – Personal Reasons
Dear Sir/Madam,
This letter is to authorize [Name of Authorized Person] to collect my Transcript of Records (TOR) from [Name of School/University] on my behalf. I am unable to collect it personally due to personal reasons that require my immediate attention.
Attached herewith is a copy of my valid ID and [Name of Authorized Person]’s ID for identification purposes. Should there be any questions or concerns, please do not hesitate to contact me at [Contact Information].
Thank you.
Respectfully,
[Your Name and Signature]
Authorization Letter for TOR – Medical Condition
Dear Sir/Madam,
I, [Name], am unable to collect my Transcript of Records (TOR) from [Name of School/University] due to my medical condition. I am authorizing [Name of Authorized Person] to collect it on my behalf.
Enclosed herein is a copy of [Name of Authorized Person]’s ID and my valid ID for identification purposes. If there are any concerns or questions, please reach me at [Contact Information].
Thank you for your understanding.
Yours sincerely,
[Your Name and Signature]
Authorization Letter for TOR – Overseas Trip
Dear Sir/Madam,
I, [Name], will be out of the country for an overseas trip and will not be able to personally collect my Transcript of Records (TOR). I am authorizing [Name of Authorized Person] to collect it on my behalf.
Please see attached my valid ID and [Name of Authorized Person]’s ID for identification purposes. If there are any concerns or questions, please reach me at [Contact Information].
Thank you for your cooperation.
Best regards,
[Your Name and Signature]
Authorization Letter for TOR – Family Emergency
Dear Sir/Madam,
This letter is to authorize [Name of Authorized Person] to collect my Transcript of Records (TOR) from [Name of School/University] as I am unable to do it myself due to a family emergency.
Attached herewith is a copy of my valid ID and [Name of Authorized Person]’s ID for identification purposes. Should there be any questions or concerns, please do not hesitate to contact me at [Contact Information].
Thank you for your understanding and assistance.
Yours truly,
[Your Name and Signature]
Authorization Letter for TOR – Work-Related Trip
Dear Sir/Madam,
I, [Name], am authorizing [Name of Authorized Person] to collect my Transcript of Records (TOR) from [Name of School/University] on my behalf as I am currently on a work-related trip.
Please find attached my valid ID and a copy of [Name of Authorized Person]’s ID for identification purposes. If there are any concerns or questions, please reach me at [Contact Information].
Thank you for your assistance.
Sincerely,
[Your Name and Signature]
Authorization Letter for TOR – Legal Matter
Dear Sir/Madam,
I, [Name], am authorizing [Name of Authorized Person] to collect my Transcript of Records (TOR) from [Name of School/University] on my behalf due to a legal matter that requires my immediate attention.
Enclosed herein is a copy of [Name of Authorized Person]’s ID and my valid ID for identification purposes. If there are any concerns or questions, please reach me at [Contact Information].
Thank you for your cooperation.
Best regards,
[Your Name and Signature]
Frequently Asked Questions
Can I authorize anyone to collect my TOR?
Yes, you can authorize anyone to collect your TOR as long as you provide a valid authorization letter and a copy of your valid ID and the authorized person’s ID for identification purposes.
Does the authorization letter need to be notarized?
It depends on the school or university’s policy. Some may require a notarized letter while others may not. It’s best to check with the school or university first to avoid any issues.
Can I revoke the authorization letter if I change my mind?
Yes, you can revoke the authorization letter at any time. You can do this by sending a written notice to the school or university and the authorized person.
What information should I include in the authorization letter?
You should include your name, the name of the authorized person, the reason for the authorization, the duration of the authorization (if applicable), your contact information, the date and place of the letter’s creation, and your signature.
Can I give authorization for other school-related matters?
Yes, you can give authorization for other school-related matters such as requesting for a diploma or certification. You just need to modify the letter to fit the specific situation.
What happens if the authorized person loses the TOR?
If the authorized person loses the TOR, you should inform the school or university immediately. They may require you to submit a written request for a replacement TOR.
Conclusion
Writing an authorization letter for TOR is easy as long as you follow the tips and use the sample letter as a guide. Remember to provide all necessary information and sign the letter before sending it to the authorized person and the school or university.