As an employee, claiming your 13th month pay is essential for your financial stability, especially during holiday seasons. However, there may be instances that you cannot personally claim it, and that is where authorization letters come in handy. In this article, we will provide you with sample authorization letters for claiming your 13th month pay.
An authorization letter is a legal document that allows someone to act on your behalf when you cannot do so personally. In the context of claiming your 13th month pay, an authorization letter can be used to grant permission to another person to collect it on your behalf. This letter should include important details such as your identification, the name of the authorized person, and the purpose and duration of the authorization. By using an authorization letter, you can ensure that your 13th month pay is claimed in a timely and secure manner.
Below are sample authorization letters that you can use as a template. You may edit them as needed to suit your particular situation.
Sample Authorization Letters for Claiming 13th Month Pay
Authorization Letter for Claiming 13th Month Pay – Reason 1
Greeting:
Dear Sir/Madam,
Letter Body:
I, [Your Name], am writing this letter to authorize [Authorized Person’s Name] to claim my 13th month pay on my behalf. I am unable to personally collect it due to [Reason for Absence].
Attached to this letter is a copy of my valid identification card for verification purposes. [Authorized Person’s Name] will also present their identification card to claim my 13th month pay.
I hereby authorize [Authorized Person’s Name] to receive, sign, and receive the necessary documents related to the said payment, which they may need to accomplish for me.
Complimentary Close:
Sincerely,
[Your Name and Signature]
Authorization Letter for Claiming 13th Month Pay – Reason 2
Greeting:
To Whom It May Concern:
Letter Body:
I, [Your Name], am authorizing [Authorized Person’s Name] to claim my 13th month pay on my behalf as I am unable to collect it personally. [Reason for Absence]
The following details are necessary to claim my 13th month pay:
* My name: [Your Name]
* My company name: [Company Name]
* My identification number: [Your ID Number]
* Amount of 13th month pay: [Amount]
Attached to this letter are copies of my valid identification card and [Authorized Person’s Name]’s identification card for verification purposes.
Complimentary Close:
Respectfully yours,
[Your Name and Signature]
Authorization Letter for Claiming 13th Month Pay – Reason 3
Greeting:
Dear [Authorized Person’s Name],
Letter Body:
I, [Your Name], am unable to personally claim my 13th month pay due to [Reason for Absence]. I am authorizing you to claim my pay on my behalf.
Attached to this letter are copies of my valid identification card and your identification card for verification purposes.
Please let me know if there are any additional requirements or documents needed to process my 13th month pay. I hereby give you full authority to take any action necessary to claim my pay.
Complimentary Close:
Best regards,
[Your Name and Signature]
Authorization Letter for Claiming 13th Month Pay – Reason 4
Greeting:
Dear [Authorized Person’s Name],
Letter Body:
I, [Your Name], am not available to claim my 13th month pay due to [Reason for Absence]. I am authorizing you to collect it on my behalf.
Kindly bring the following documents when you claim my pay:
* My valid identification card
* Your valid identification card
* A copy of this authorization letter
Please ensure that you sign the necessary documents on my behalf and receive the full amount of my 13th month pay.
Complimentary Close:
Thank you,
[Your Name and Signature]
Authorization Letter for Claiming 13th Month Pay – Reason 5
Greeting:
Dear [Authorized Person’s Name],
Letter Body:
I, [Your Name], am unable to personally claim my 13th month pay due to [Reason for Absence]. I am authorizing you to receive it on my behalf.
Attached to this letter are copies of my valid identification card and your identification card for verification purposes.
Please bring this letter when you claim my pay, and make sure to sign the necessary documents on my behalf. I appreciate your help in this matter.
Complimentary Close:
Yours truly,
[Your Name and Signature]
Authorization Letter for Claiming 13th Month Pay – Reason 6
Greeting:
Dear Sir/Madam,
Letter Body:
I, [Your Name], am unable to claim my 13th month pay due to [Reason for Absence]. I am authorizing [Authorized Person’s Name] to claim it on my behalf.
Attached to this letter are copies of my valid identification card for verification purposes. [Authorized Person’s Name] will also present their identification card to claim my pay.
Please ensure that all documents are signed on my behalf, and that the full amount of my 13th month pay is received.
Complimentary Close:
Thank you,
[Your Name and Signature]
Authorization Letter for Claiming 13th Month Pay – Reason 7
Greeting:
Dear [Authorized Person’s Name],
Letter Body:
I, [Your Name], am unable to personally claim my 13th month pay due to [Reason for Absence]. I am authorizing you to receive it on my behalf.
Please make sure to bring the necessary documents and identification cards when you claim my pay. Also, please sign all documents on my behalf and ensure that the full amount of my 13th month pay is received.
Complimentary Close:
Best regards,
[Your Name and Signature]
Frequently Asked Questions
Can I authorize someone to claim my 13th month pay?
Yes, you can authorize someone to claim your 13th month pay by writing an authorization letter.
What information should be included in an authorization letter?
An authorization letter should include your identification, the name of the authorized person, and the purpose and duration of the authorization.
Do I need to submit any documents when I authorize someone to claim my 13th month pay?
Yes, you need to attach a copy of your valid identification card and the authorized person’s identification card to the authorization letter.
Who can be authorized to claim my 13th month pay?
Anyone you trust can be authorized to claim your 13th month pay, such as a family member, friend, or colleague.
Will the authorized person receive the full amount of my 13th month pay?
Yes, the authorized person will receive the full amount of your 13th month pay if all documents are signed and verified.
Can I authorize someone to claim my 13th month pay even if I am not absent?
Yes, you can authorize someone to claim your 13th month pay even if you are not absent.
Conclusion
Claiming your 13th month pay is crucial, and using an authorization letter can make the process easier and more convenient for you. By following the sample authorization letters provided in this article, you can ensure that your 13th month pay is claimed in a timely and secure manner.